FAC Explorer

Audit 334659

FY End
2024-06-30
Total Expended
$962,456
Findings
6
Programs
10
Organization: Weston County School District No. 7 (WY)
Year: 2024 Accepted: 2024-12-23
Auditor: Leo Riley & CO Cpa's

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
516667 2024-002 Significant Deficiency - P
516668 2024-002 Significant Deficiency - P
516669 2024-002 Significant Deficiency - P
1093109 2024-002 Significant Deficiency - P
1093110 2024-002 Significant Deficiency - P
1093111 2024-002 Significant Deficiency - P

Programs

ALN Program Spent Major Findings
84.425 Education Stabilization Fund $243,899 Yes 1
84.287 Twenty-First Century Community Learning Centers $215,942 Yes 1
84.010 Title I Grants to Local Educational Agencies $166,995 - 0
84.027 Special Education Grants to States $128,012 - 0
84.048 Career and Technical Education -- Basic Grants to States $79,515 - 0
81.041 State Energy Program $26,000 - 0
84.367 Supporting Effective Instruction State Grants (formerly Improving Teacher Quality State Grants) $17,595 - 0
93.276 Drug-Free Communities Support Program Grants $15,528 - 0
84.424 Student Support and Academic Enrichment Program $10,000 - 0
84.173 Special Education Preschool Grants $1,406 - 0

Contacts

Name Title Type
CQA6J89G4893 Roxie Taft Auditee
3074682461 Paul Stille Auditor
No contacts on file

Notes to SEFA

Title: NOTE 2. CONTINGENCIES Accounting Policies: NOTE 1. BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of Weston County School District No. Seven (District) and is prepared on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. De Minimis Rate Used: N Rate Explanation: The District has not used the de minimis 10% indirect cost rate. The District receives funds under various federal grant programs and such assistance is to be expended in accordance with the provisions of the various grants. Compliance with the grants is subject to audit by various government agencies which may impose sanctions in the event of noncompliance. Management believes that they have complied with all aspects of the various grant provisions and the results of adjustment, if any, relating to such audits would not have a material impact.
Title: NOTE 3. SUBRECIPIENTS Accounting Policies: NOTE 1. BASIS OF PRESENTATION The accompanying schedule of expenditures of federal awards includes the federal grant activity of Weston County School District No. Seven (District) and is prepared on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of the Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of the basic financial statements. De Minimis Rate Used: N Rate Explanation: The District has not used the de minimis 10% indirect cost rate. The District did not have any subrecipients.

Finding Details

Finding 2024-002
2024-002 Separation of Duties Criteria: An effective internal control structure is designed so that there is a separation of duties. Ideally, a different individual should: · Initiate the transaction, · Approve the transaction, · Record the transaction, · Reconcile balances, and · Retain custody of the asset An effective internal control structure includes procedures that: · Protect assets against theft and waste, · Ensure compliance with the District's policies, procedures and statutory requirements, · Aid in the evaluation of the performance of personnel to promote efficient operations, and · Ensure accurate and reliable operating and accounting data. Condition: The District is unable to assign a different person to each stage of the transaction cycle. Often times the individual who initiates the transaction (prepares the purchase order), also approves the transaction (signs off on the voucher), records the transaction (enters it into the general ledger), reconciles the balance (determines that the good ordered were received) and has custody over the asset (receives the shipment). The District has separated duties to the extent possible given their limited resources and lack of personnel. The District has attempted to address the shortcomings of their internal control structure by involving the Board of Trustees in the transaction cycle. Potential Effect of Condition: The possibility exist that errors or irregularities may occur and not be prevented, detected or corrected on a timely basis. Recommendation: We recommend that the District enhance the Board of Trustees' effectiveness by ensuring that: · Trustees are made aware of the importance of their functions. New Trustees should be briefed on their role in internal control and the importance of their oversight responsibilities. · Trustees are provided with training on preventing and detecting abuse and fraud. Self-study courses are available from a number of companies and can be ordered on-line. · Trustees are provided published material on fraud. These materials are available from the American Institute of Certified Public Accountants or companies that offer CPE courses. In addition, books are available from Amazon and articles are available free of charge on the web. Auditee Response: The District is aware of the importance of separating duties and strengthening our internal control procedures. It is our goal to have procedures in place that incorporate a separation of duties, including approval authority; access and physical controls; independent audits; standardized procedures; reporting & communication; and timely reconciliations. The District has established procedures in the area of payroll; accounts payable, including inventory; general ledger accounting; and reports and communications both internally and externally. In addition to having 35+ years of experience, the district business manager has prior experience as a bank internal auditor.
Finding 2024-002
2024-002 Separation of Duties Criteria: An effective internal control structure is designed so that there is a separation of duties. Ideally, a different individual should: · Initiate the transaction, · Approve the transaction, · Record the transaction, · Reconcile balances, and · Retain custody of the asset An effective internal control structure includes procedures that: · Protect assets against theft and waste, · Ensure compliance with the District's policies, procedures and statutory requirements, · Aid in the evaluation of the performance of personnel to promote efficient operations, and · Ensure accurate and reliable operating and accounting data. Condition: The District is unable to assign a different person to each stage of the transaction cycle. Often times the individual who initiates the transaction (prepares the purchase order), also approves the transaction (signs off on the voucher), records the transaction (enters it into the general ledger), reconciles the balance (determines that the good ordered were received) and has custody over the asset (receives the shipment). The District has separated duties to the extent possible given their limited resources and lack of personnel. The District has attempted to address the shortcomings of their internal control structure by involving the Board of Trustees in the transaction cycle. Potential Effect of Condition: The possibility exist that errors or irregularities may occur and not be prevented, detected or corrected on a timely basis. Recommendation: We recommend that the District enhance the Board of Trustees' effectiveness by ensuring that: · Trustees are made aware of the importance of their functions. New Trustees should be briefed on their role in internal control and the importance of their oversight responsibilities. · Trustees are provided with training on preventing and detecting abuse and fraud. Self-study courses are available from a number of companies and can be ordered on-line. · Trustees are provided published material on fraud. These materials are available from the American Institute of Certified Public Accountants or companies that offer CPE courses. In addition, books are available from Amazon and articles are available free of charge on the web. Auditee Response: The District is aware of the importance of separating duties and strengthening our internal control procedures. It is our goal to have procedures in place that incorporate a separation of duties, including approval authority; access and physical controls; independent audits; standardized procedures; reporting & communication; and timely reconciliations. The District has established procedures in the area of payroll; accounts payable, including inventory; general ledger accounting; and reports and communications both internally and externally. In addition to having 35+ years of experience, the district business manager has prior experience as a bank internal auditor.
Finding 2024-002
2024-002 Separation of Duties Criteria: An effective internal control structure is designed so that there is a separation of duties. Ideally, a different individual should: · Initiate the transaction, · Approve the transaction, · Record the transaction, · Reconcile balances, and · Retain custody of the asset An effective internal control structure includes procedures that: · Protect assets against theft and waste, · Ensure compliance with the District's policies, procedures and statutory requirements, · Aid in the evaluation of the performance of personnel to promote efficient operations, and · Ensure accurate and reliable operating and accounting data. Condition: The District is unable to assign a different person to each stage of the transaction cycle. Often times the individual who initiates the transaction (prepares the purchase order), also approves the transaction (signs off on the voucher), records the transaction (enters it into the general ledger), reconciles the balance (determines that the good ordered were received) and has custody over the asset (receives the shipment). The District has separated duties to the extent possible given their limited resources and lack of personnel. The District has attempted to address the shortcomings of their internal control structure by involving the Board of Trustees in the transaction cycle. Potential Effect of Condition: The possibility exist that errors or irregularities may occur and not be prevented, detected or corrected on a timely basis. Recommendation: We recommend that the District enhance the Board of Trustees' effectiveness by ensuring that: · Trustees are made aware of the importance of their functions. New Trustees should be briefed on their role in internal control and the importance of their oversight responsibilities. · Trustees are provided with training on preventing and detecting abuse and fraud. Self-study courses are available from a number of companies and can be ordered on-line. · Trustees are provided published material on fraud. These materials are available from the American Institute of Certified Public Accountants or companies that offer CPE courses. In addition, books are available from Amazon and articles are available free of charge on the web. Auditee Response: The District is aware of the importance of separating duties and strengthening our internal control procedures. It is our goal to have procedures in place that incorporate a separation of duties, including approval authority; access and physical controls; independent audits; standardized procedures; reporting & communication; and timely reconciliations. The District has established procedures in the area of payroll; accounts payable, including inventory; general ledger accounting; and reports and communications both internally and externally. In addition to having 35+ years of experience, the district business manager has prior experience as a bank internal auditor.
Finding 2024-002
2024-002 Separation of Duties Criteria: An effective internal control structure is designed so that there is a separation of duties. Ideally, a different individual should: · Initiate the transaction, · Approve the transaction, · Record the transaction, · Reconcile balances, and · Retain custody of the asset An effective internal control structure includes procedures that: · Protect assets against theft and waste, · Ensure compliance with the District's policies, procedures and statutory requirements, · Aid in the evaluation of the performance of personnel to promote efficient operations, and · Ensure accurate and reliable operating and accounting data. Condition: The District is unable to assign a different person to each stage of the transaction cycle. Often times the individual who initiates the transaction (prepares the purchase order), also approves the transaction (signs off on the voucher), records the transaction (enters it into the general ledger), reconciles the balance (determines that the good ordered were received) and has custody over the asset (receives the shipment). The District has separated duties to the extent possible given their limited resources and lack of personnel. The District has attempted to address the shortcomings of their internal control structure by involving the Board of Trustees in the transaction cycle. Potential Effect of Condition: The possibility exist that errors or irregularities may occur and not be prevented, detected or corrected on a timely basis. Recommendation: We recommend that the District enhance the Board of Trustees' effectiveness by ensuring that: · Trustees are made aware of the importance of their functions. New Trustees should be briefed on their role in internal control and the importance of their oversight responsibilities. · Trustees are provided with training on preventing and detecting abuse and fraud. Self-study courses are available from a number of companies and can be ordered on-line. · Trustees are provided published material on fraud. These materials are available from the American Institute of Certified Public Accountants or companies that offer CPE courses. In addition, books are available from Amazon and articles are available free of charge on the web. Auditee Response: The District is aware of the importance of separating duties and strengthening our internal control procedures. It is our goal to have procedures in place that incorporate a separation of duties, including approval authority; access and physical controls; independent audits; standardized procedures; reporting & communication; and timely reconciliations. The District has established procedures in the area of payroll; accounts payable, including inventory; general ledger accounting; and reports and communications both internally and externally. In addition to having 35+ years of experience, the district business manager has prior experience as a bank internal auditor.
Finding 2024-002
2024-002 Separation of Duties Criteria: An effective internal control structure is designed so that there is a separation of duties. Ideally, a different individual should: · Initiate the transaction, · Approve the transaction, · Record the transaction, · Reconcile balances, and · Retain custody of the asset An effective internal control structure includes procedures that: · Protect assets against theft and waste, · Ensure compliance with the District's policies, procedures and statutory requirements, · Aid in the evaluation of the performance of personnel to promote efficient operations, and · Ensure accurate and reliable operating and accounting data. Condition: The District is unable to assign a different person to each stage of the transaction cycle. Often times the individual who initiates the transaction (prepares the purchase order), also approves the transaction (signs off on the voucher), records the transaction (enters it into the general ledger), reconciles the balance (determines that the good ordered were received) and has custody over the asset (receives the shipment). The District has separated duties to the extent possible given their limited resources and lack of personnel. The District has attempted to address the shortcomings of their internal control structure by involving the Board of Trustees in the transaction cycle. Potential Effect of Condition: The possibility exist that errors or irregularities may occur and not be prevented, detected or corrected on a timely basis. Recommendation: We recommend that the District enhance the Board of Trustees' effectiveness by ensuring that: · Trustees are made aware of the importance of their functions. New Trustees should be briefed on their role in internal control and the importance of their oversight responsibilities. · Trustees are provided with training on preventing and detecting abuse and fraud. Self-study courses are available from a number of companies and can be ordered on-line. · Trustees are provided published material on fraud. These materials are available from the American Institute of Certified Public Accountants or companies that offer CPE courses. In addition, books are available from Amazon and articles are available free of charge on the web. Auditee Response: The District is aware of the importance of separating duties and strengthening our internal control procedures. It is our goal to have procedures in place that incorporate a separation of duties, including approval authority; access and physical controls; independent audits; standardized procedures; reporting & communication; and timely reconciliations. The District has established procedures in the area of payroll; accounts payable, including inventory; general ledger accounting; and reports and communications both internally and externally. In addition to having 35+ years of experience, the district business manager has prior experience as a bank internal auditor.
Finding 2024-002
2024-002 Separation of Duties Criteria: An effective internal control structure is designed so that there is a separation of duties. Ideally, a different individual should: · Initiate the transaction, · Approve the transaction, · Record the transaction, · Reconcile balances, and · Retain custody of the asset An effective internal control structure includes procedures that: · Protect assets against theft and waste, · Ensure compliance with the District's policies, procedures and statutory requirements, · Aid in the evaluation of the performance of personnel to promote efficient operations, and · Ensure accurate and reliable operating and accounting data. Condition: The District is unable to assign a different person to each stage of the transaction cycle. Often times the individual who initiates the transaction (prepares the purchase order), also approves the transaction (signs off on the voucher), records the transaction (enters it into the general ledger), reconciles the balance (determines that the good ordered were received) and has custody over the asset (receives the shipment). The District has separated duties to the extent possible given their limited resources and lack of personnel. The District has attempted to address the shortcomings of their internal control structure by involving the Board of Trustees in the transaction cycle. Potential Effect of Condition: The possibility exist that errors or irregularities may occur and not be prevented, detected or corrected on a timely basis. Recommendation: We recommend that the District enhance the Board of Trustees' effectiveness by ensuring that: · Trustees are made aware of the importance of their functions. New Trustees should be briefed on their role in internal control and the importance of their oversight responsibilities. · Trustees are provided with training on preventing and detecting abuse and fraud. Self-study courses are available from a number of companies and can be ordered on-line. · Trustees are provided published material on fraud. These materials are available from the American Institute of Certified Public Accountants or companies that offer CPE courses. In addition, books are available from Amazon and articles are available free of charge on the web. Auditee Response: The District is aware of the importance of separating duties and strengthening our internal control procedures. It is our goal to have procedures in place that incorporate a separation of duties, including approval authority; access and physical controls; independent audits; standardized procedures; reporting & communication; and timely reconciliations. The District has established procedures in the area of payroll; accounts payable, including inventory; general ledger accounting; and reports and communications both internally and externally. In addition to having 35+ years of experience, the district business manager has prior experience as a bank internal auditor.