2024-001: Late Return of Title IV Financial Aid - Student Financial Aid Cluster – Assistance
Listing #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30,
2024
Criteria: According to 34 CFR 668.22 when a recipient of Title IV grant or loan
assistance withdraws from a College during a payment period or period of enrollment
in which the recipient began attendance, the College must determine the amount of
Title IV grant or loan assistance that the student earned as of the student's withdrawal
date.
Condition: During our Return of Title IV Fund testing, we noted that the College did
not return Title IV Student Financial Aid for five out of twenty-five students tested
until after 45 days when the student ceased attendance. We consider the untimely
calculation and Return of Title IV Student Financial Aid to be a Significant Deficiency
relating to the Special Tests and Provisions Compliance Requirement. Statistical sampling was not used when making sample selections.
Questioned Costs: $0 Effect: The College did not calculate or return unearned Title IV Financial Aid to the
U.S. Department of Education within 45 days of when the student was determined to
cease their attendance at the College.
Cause: The College’s internal controls did not identify the fact that a corrected return
of Title IV amount occurred for five students within the required 45 days.
Recommendation: We recommend the College assign specific responsibilities to
review students return of Title IV calculation to verify the correct amount is calculated
and returned in a timely manner.
Views of Responsible Officials: Management agrees with this finding and response is
included in Corrective Action Plan.
2024-001: Late Return of Title IV Financial Aid - Student Financial Aid Cluster – Assistance
Listing #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30,
2024
Criteria: According to 34 CFR 668.22 when a recipient of Title IV grant or loan
assistance withdraws from a College during a payment period or period of enrollment
in which the recipient began attendance, the College must determine the amount of
Title IV grant or loan assistance that the student earned as of the student's withdrawal
date.
Condition: During our Return of Title IV Fund testing, we noted that the College did
not return Title IV Student Financial Aid for five out of twenty-five students tested
until after 45 days when the student ceased attendance. We consider the untimely
calculation and Return of Title IV Student Financial Aid to be a Significant Deficiency
relating to the Special Tests and Provisions Compliance Requirement. Statistical sampling was not used when making sample selections.
Questioned Costs: $0 Effect: The College did not calculate or return unearned Title IV Financial Aid to the
U.S. Department of Education within 45 days of when the student was determined to
cease their attendance at the College.
Cause: The College’s internal controls did not identify the fact that a corrected return
of Title IV amount occurred for five students within the required 45 days.
Recommendation: We recommend the College assign specific responsibilities to
review students return of Title IV calculation to verify the correct amount is calculated
and returned in a timely manner.
Views of Responsible Officials: Management agrees with this finding and response is
included in Corrective Action Plan.
2024-002: Missing Exit Counseling Documentation - Student Financial Aid Cluster -
Assistance Listing #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended
June 30, 2024
Criteria: According to 34 CFR section 685.304, an educational institution must ensure
that exit counseling is conducted with each Direct Loan student borrower 30 days after
the student withdraws from the institution or falls below half-time status.
Condition: During our student file testing, we noted two students out of 40 did not
have documentation in their file that exit counseling was sent thirty days after the
student withdrew. We consider the missing exit counseling to be an instance of noncompliance
with the Eligibility Compliance Requirement.
Statistical sampling was not performed in the selection of the sample.
Questioned Costs: $0
Effect: The College did not send out exit counseling when the student withdrew timely. Cause: The College’s internal controls did not detect the missing exit counseling for
the students.
Recommendation: We recommend the institution closely monitor all students who are
receiving loans to make sure they are sent exit counseling timely.
Views of Responsible Officials: The College agrees with the Single Audit finding and
a response is included in the Corrective Action Plan
2024-001: Late Return of Title IV Financial Aid - Student Financial Aid Cluster – Assistance
Listing #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30,
2024
Criteria: According to 34 CFR 668.22 when a recipient of Title IV grant or loan
assistance withdraws from a College during a payment period or period of enrollment
in which the recipient began attendance, the College must determine the amount of
Title IV grant or loan assistance that the student earned as of the student's withdrawal
date.
Condition: During our Return of Title IV Fund testing, we noted that the College did
not return Title IV Student Financial Aid for five out of twenty-five students tested
until after 45 days when the student ceased attendance. We consider the untimely
calculation and Return of Title IV Student Financial Aid to be a Significant Deficiency
relating to the Special Tests and Provisions Compliance Requirement. Statistical sampling was not used when making sample selections.
Questioned Costs: $0 Effect: The College did not calculate or return unearned Title IV Financial Aid to the
U.S. Department of Education within 45 days of when the student was determined to
cease their attendance at the College.
Cause: The College’s internal controls did not identify the fact that a corrected return
of Title IV amount occurred for five students within the required 45 days.
Recommendation: We recommend the College assign specific responsibilities to
review students return of Title IV calculation to verify the correct amount is calculated
and returned in a timely manner.
Views of Responsible Officials: Management agrees with this finding and response is
included in Corrective Action Plan.
2024-001: Late Return of Title IV Financial Aid - Student Financial Aid Cluster – Assistance
Listing #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended June 30,
2024
Criteria: According to 34 CFR 668.22 when a recipient of Title IV grant or loan
assistance withdraws from a College during a payment period or period of enrollment
in which the recipient began attendance, the College must determine the amount of
Title IV grant or loan assistance that the student earned as of the student's withdrawal
date.
Condition: During our Return of Title IV Fund testing, we noted that the College did
not return Title IV Student Financial Aid for five out of twenty-five students tested
until after 45 days when the student ceased attendance. We consider the untimely
calculation and Return of Title IV Student Financial Aid to be a Significant Deficiency
relating to the Special Tests and Provisions Compliance Requirement. Statistical sampling was not used when making sample selections.
Questioned Costs: $0 Effect: The College did not calculate or return unearned Title IV Financial Aid to the
U.S. Department of Education within 45 days of when the student was determined to
cease their attendance at the College.
Cause: The College’s internal controls did not identify the fact that a corrected return
of Title IV amount occurred for five students within the required 45 days.
Recommendation: We recommend the College assign specific responsibilities to
review students return of Title IV calculation to verify the correct amount is calculated
and returned in a timely manner.
Views of Responsible Officials: Management agrees with this finding and response is
included in Corrective Action Plan.
2024-002: Missing Exit Counseling Documentation - Student Financial Aid Cluster -
Assistance Listing #s 84.007, 84.033, 84.063, 84.268 - Grant Period - Year Ended
June 30, 2024
Criteria: According to 34 CFR section 685.304, an educational institution must ensure
that exit counseling is conducted with each Direct Loan student borrower 30 days after
the student withdraws from the institution or falls below half-time status.
Condition: During our student file testing, we noted two students out of 40 did not
have documentation in their file that exit counseling was sent thirty days after the
student withdrew. We consider the missing exit counseling to be an instance of noncompliance
with the Eligibility Compliance Requirement.
Statistical sampling was not performed in the selection of the sample.
Questioned Costs: $0
Effect: The College did not send out exit counseling when the student withdrew timely. Cause: The College’s internal controls did not detect the missing exit counseling for
the students.
Recommendation: We recommend the institution closely monitor all students who are
receiving loans to make sure they are sent exit counseling timely.
Views of Responsible Officials: The College agrees with the Single Audit finding and
a response is included in the Corrective Action Plan