Audit 332788

FY End
2024-03-31
Total Expended
$8.98M
Findings
2
Programs
3
Year: 2024 Accepted: 2024-12-16
Auditor: Rbt CPAS

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
514462 2024-001 Significant Deficiency Yes EN
1090904 2024-001 Significant Deficiency Yes EN

Programs

ALN Program Spent Major Findings
14.871 Section 8 Housing Choice Vouchers $6.92M Yes 1
14.850 Public Housing Operating Fund $1.54M Yes 0
14.872 Public Housing Capital Fund $351,622 - 0

Contacts

Name Title Type
GWXBH713REF7 Shereen Goodson Auditee
5164898500 Jason Allen Auditor
No contacts on file

Notes to SEFA

Title: 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal grant activity of the Village of Hempstead Housing Authority (the “Authority”) for the year ended March 31, 2024. Federal Awards received directly from Federal agencies, as well as Federal awards passed through other governmental agencies, are included in the Schedule. The information in the Schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10 percent de minimus cost rate as allowed under the Uniform Guidance. The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal grant activity of the Village of Hempstead Housing Authority (the “Authority”) for the year ended March 31, 2024. Federal Awards received directly from Federal agencies, as well as Federal awards passed through other governmental agencies, are included in the Schedule. The information in the Schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement.
Title: 2. INDIRECT COST RATE Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal grant activity of the Village of Hempstead Housing Authority (the “Authority”) for the year ended March 31, 2024. Federal Awards received directly from Federal agencies, as well as Federal awards passed through other governmental agencies, are included in the Schedule. The information in the Schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10 percent de minimus cost rate as allowed under the Uniform Guidance. The Authority has elected not to use the 10 percent de minimus cost rate as allowed under the Uniform Guidance.
Title: 3. RECONCILIATION TO FINANCIAL STATEMENTS Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal grant activity of the Village of Hempstead Housing Authority (the “Authority”) for the year ended March 31, 2024. Federal Awards received directly from Federal agencies, as well as Federal awards passed through other governmental agencies, are included in the Schedule. The information in the Schedule is presented in accordance with the requirements of Title 2, U.S. Code of Federal Regulations, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (“Uniform Guidance”). Because the Schedule presents only a selected portion of the operations of the Authority, it is not intended to and does not present the financial position, changes in net position, or cash flows of the Authority. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The Authority has elected not to use the 10 percent de minimus cost rate as allowed under the Uniform Guidance. The expenditures presented in the Schedule of Expenditures of Federal Awards reconcile to the federal aid reported in the Statement of Revenues, Expenses, and Changes in Net Position as follows: Federal expenditures as reported in the SEFA: $8,981,946 Reconciling Items: Emergency Housing Voucher deferral: 24,619 Federal aid as reported in the Statement of Revenues, Expenses and Changes if Net Position, as Government Operating Grants, and Capital Grants: $9,006,565

Finding Details

2024-001 – Tenant Files U.S. Department of Housing and Urban Development 14.871 – Section 8 Housing Choice Vouchers Cluster E. Eligibility and N. Special Tests and Provisions – Significant Deficiency and Compliance Finding Condition: During review of the Housing Choice Voucher tenant files, RBT noted that of the 40 tenant files tested, 1 file had a missing HUD-9886 file, 1 file had no EIV third-party income verification. RBT also noted that the Authority was not appropriately documenting the controls over Eligibility, Reasonable Rent, Utility Allowance, and HQS Inspections. Criteria: As a condition of admission or continued occupancy, PHAs must require the tenant and applicable family members to provide necessary information and releases for the PHA to verify income eligibility and obtain and document the family third-party verification of reported family income during annual reexamination of family income or during move-in. Additionally, as a condition of receiving federal awards, the PHA agrees to comply with laws, regulations, and the provisions of grant agreements and contracts, and to also maintain internal controls to provide reasonable assurance of compliance with these requirements. Cause: The Authority does not have a central, uniform location to document the controls in place over Eligibility, Reasonable Rent, Utility Allowance, and HQS Inspections. Effect: Potential loss of funding due to noncompliance or additional noncompliance if a control is missed. Questioned Costs: None identified. Perspective: 1 file was missing from HUD-9886, 1 file had no EIV third-party income verification, and all 40 tenant files selected for testing were missing documentation of internal controls. Repeat Finding: Repeat finding. Recommendation: RBT recommends the Authority establish a checklist for the Housing Assistants to use during the recertification process to ensure all compliance requirements are met. The checklist should be signed or initialed by the Housing Assistant, reviewed and signed by a member of management, and maintained in the tenant’s file. This checklist will serve as documentation that all compliance requirements are met. Auditee’s Response: See corrective action plan.
2024-001 – Tenant Files U.S. Department of Housing and Urban Development 14.871 – Section 8 Housing Choice Vouchers Cluster E. Eligibility and N. Special Tests and Provisions – Significant Deficiency and Compliance Finding Condition: During review of the Housing Choice Voucher tenant files, RBT noted that of the 40 tenant files tested, 1 file had a missing HUD-9886 file, 1 file had no EIV third-party income verification. RBT also noted that the Authority was not appropriately documenting the controls over Eligibility, Reasonable Rent, Utility Allowance, and HQS Inspections. Criteria: As a condition of admission or continued occupancy, PHAs must require the tenant and applicable family members to provide necessary information and releases for the PHA to verify income eligibility and obtain and document the family third-party verification of reported family income during annual reexamination of family income or during move-in. Additionally, as a condition of receiving federal awards, the PHA agrees to comply with laws, regulations, and the provisions of grant agreements and contracts, and to also maintain internal controls to provide reasonable assurance of compliance with these requirements. Cause: The Authority does not have a central, uniform location to document the controls in place over Eligibility, Reasonable Rent, Utility Allowance, and HQS Inspections. Effect: Potential loss of funding due to noncompliance or additional noncompliance if a control is missed. Questioned Costs: None identified. Perspective: 1 file was missing from HUD-9886, 1 file had no EIV third-party income verification, and all 40 tenant files selected for testing were missing documentation of internal controls. Repeat Finding: Repeat finding. Recommendation: RBT recommends the Authority establish a checklist for the Housing Assistants to use during the recertification process to ensure all compliance requirements are met. The checklist should be signed or initialed by the Housing Assistant, reviewed and signed by a member of management, and maintained in the tenant’s file. This checklist will serve as documentation that all compliance requirements are met. Auditee’s Response: See corrective action plan.