Audit 332174

FY End
2024-06-30
Total Expended
$8.30M
Findings
4
Programs
12
Organization: Eastern Oklahoma State College (OK)
Year: 2024 Accepted: 2024-12-12

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
513969 2024-002 - - G
513970 2024-002 - - G
1090411 2024-002 - - G
1090412 2024-002 - - G

Programs

ALN Program Spent Major Findings
84.063 Federal Pell Grant Program $3.18M Yes 0
84.334 Gaining Early Awareness and Readiness for Undergraduate Programs $2.26M Yes 0
84.268 Federal Direct Student Loans $1.24M Yes 0
17.600 Mine Health and Safety Grants $400,233 - 0
84.042 Trio_student Support Services $365,826 - 0
93.498 Provider Relief Fund $156,539 - 0
84.425 Education Stabilization Fund $138,688 - 0
84.007 Federal Supplemental Educational Opportunity Grants $101,930 Yes 1
84.033 Federal Work-Study Program $61,450 Yes 1
59.037 Small Business Development Centers $40,922 - 0
84.048 Career and Technical Education -- Basic Grants to States $25,467 - 0
84.031 Higher Education_institutional Aid $11,995 - 0

Contacts

Name Title Type
GLLJSSAH1DA8 Trisha White Auditee
9184651708 Jake Winkler Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the SEFA are reported on the modified accrual basis of accounting. Such expenditures are recognized following, as applicable, either the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The expenditures are recorded upon the disbursement of funds that meet federal award requirements. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards (SEFA) includes the federal award activity of the College under programs of the federal government for the year ended June 30, 2024. The information in this SEFA is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the SEFA presents only a selected portion of the operations of College, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the College.
Title: Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the SEFA are reported on the modified accrual basis of accounting. Such expenditures are recognized following, as applicable, either the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The expenditures are recorded upon the disbursement of funds that meet federal award requirements. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. Expenditures reported on the SEFA are reported on the modified accrual basis of accounting. Such expenditures are recognized following, as applicable, either the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The expenditures are recorded upon the disbursement of funds that meet federal award requirements.
Title: Indirect Cost Rate Accounting Policies: Expenditures reported on the SEFA are reported on the modified accrual basis of accounting. Such expenditures are recognized following, as applicable, either the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The expenditures are recorded upon the disbursement of funds that meet federal award requirements. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The College has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: Subrecipients Accounting Policies: Expenditures reported on the SEFA are reported on the modified accrual basis of accounting. Such expenditures are recognized following, as applicable, either the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The expenditures are recorded upon the disbursement of funds that meet federal award requirements. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. During the year ended June 30, 2024, the College did not provide federal awards to subrecipients.
Title: Subsequent Events Accounting Policies: Expenditures reported on the SEFA are reported on the modified accrual basis of accounting. Such expenditures are recognized following, as applicable, either the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts, if any, shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. The expenditures are recorded upon the disbursement of funds that meet federal award requirements. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10 percent de minimis indirect cost rate allowed under the Uniform Guidance. The College has evaluated the effects of all subsequent events from June 30, 2024 through the report date, which is the date the SEFA was available to be issued, for potential recognition or disclosure in this SEFA. The College is not aware of any subsequent events which would require recognition or disclosure in the SEFA.

Finding Details

Criteria: Per 34 CFR, Section 674, Federal Work-Study Program, schools participating in FWS (Federal Work Study) and FSEOG (Federal Supplemental Educational Opportunity Grant) a College must provide an institutional share as a match for its federal allocation received, with the minimum requirement being 25% of the total funds received. Although a College is required to match its federal allocation, there is a waiver that some schools are eligible for, under Sections A and B of Titles III and V of the Higher Education Act of 1965. Condition: Although the College usually qualifies for the match waiver, during fiscal year 2024 the College did not obtain the letter confirming the waiver. Therefore, the College was required to provide a 25% match of FWS and FSEOG funds. The total related federal expenses for the year totaled $168,372 from FWS and FSEOG funds, of which the College should have matched a total of $42,093; however, the College only matched approximately 21% utilizing local funds. Cause and Effect: As a result of inadequate reviews of the College’s matching requirements for its federal grants received and the absence of a waiver, the College was not in compliance with 24 CFR Section 674. The College missed its required match for a total of 43 students during fiscal year 2024. Recommendation: We recommend obtaining the available waiver prior to the start of the fiscal year, or prior to approving the upcoming year budget. A proactive approach will avoid any incidents of possible noncompliance related to matching FWS and FSEG funds in the future.
Criteria: Per 34 CFR, Section 674, Federal Work-Study Program, schools participating in FWS (Federal Work Study) and FSEOG (Federal Supplemental Educational Opportunity Grant) a College must provide an institutional share as a match for its federal allocation received, with the minimum requirement being 25% of the total funds received. Although a College is required to match its federal allocation, there is a waiver that some schools are eligible for, under Sections A and B of Titles III and V of the Higher Education Act of 1965. Condition: Although the College usually qualifies for the match waiver, during fiscal year 2024 the College did not obtain the letter confirming the waiver. Therefore, the College was required to provide a 25% match of FWS and FSEOG funds. The total related federal expenses for the year totaled $168,372 from FWS and FSEOG funds, of which the College should have matched a total of $42,093; however, the College only matched approximately 21% utilizing local funds. Cause and Effect: As a result of inadequate reviews of the College’s matching requirements for its federal grants received and the absence of a waiver, the College was not in compliance with 24 CFR Section 674. The College missed its required match for a total of 43 students during fiscal year 2024. Recommendation: We recommend obtaining the available waiver prior to the start of the fiscal year, or prior to approving the upcoming year budget. A proactive approach will avoid any incidents of possible noncompliance related to matching FWS and FSEG funds in the future.
Criteria: Per 34 CFR, Section 674, Federal Work-Study Program, schools participating in FWS (Federal Work Study) and FSEOG (Federal Supplemental Educational Opportunity Grant) a College must provide an institutional share as a match for its federal allocation received, with the minimum requirement being 25% of the total funds received. Although a College is required to match its federal allocation, there is a waiver that some schools are eligible for, under Sections A and B of Titles III and V of the Higher Education Act of 1965. Condition: Although the College usually qualifies for the match waiver, during fiscal year 2024 the College did not obtain the letter confirming the waiver. Therefore, the College was required to provide a 25% match of FWS and FSEOG funds. The total related federal expenses for the year totaled $168,372 from FWS and FSEOG funds, of which the College should have matched a total of $42,093; however, the College only matched approximately 21% utilizing local funds. Cause and Effect: As a result of inadequate reviews of the College’s matching requirements for its federal grants received and the absence of a waiver, the College was not in compliance with 24 CFR Section 674. The College missed its required match for a total of 43 students during fiscal year 2024. Recommendation: We recommend obtaining the available waiver prior to the start of the fiscal year, or prior to approving the upcoming year budget. A proactive approach will avoid any incidents of possible noncompliance related to matching FWS and FSEG funds in the future.
Criteria: Per 34 CFR, Section 674, Federal Work-Study Program, schools participating in FWS (Federal Work Study) and FSEOG (Federal Supplemental Educational Opportunity Grant) a College must provide an institutional share as a match for its federal allocation received, with the minimum requirement being 25% of the total funds received. Although a College is required to match its federal allocation, there is a waiver that some schools are eligible for, under Sections A and B of Titles III and V of the Higher Education Act of 1965. Condition: Although the College usually qualifies for the match waiver, during fiscal year 2024 the College did not obtain the letter confirming the waiver. Therefore, the College was required to provide a 25% match of FWS and FSEOG funds. The total related federal expenses for the year totaled $168,372 from FWS and FSEOG funds, of which the College should have matched a total of $42,093; however, the College only matched approximately 21% utilizing local funds. Cause and Effect: As a result of inadequate reviews of the College’s matching requirements for its federal grants received and the absence of a waiver, the College was not in compliance with 24 CFR Section 674. The College missed its required match for a total of 43 students during fiscal year 2024. Recommendation: We recommend obtaining the available waiver prior to the start of the fiscal year, or prior to approving the upcoming year budget. A proactive approach will avoid any incidents of possible noncompliance related to matching FWS and FSEG funds in the future.