FAC Explorer

Audit 3291

FY End
2023-06-30
Total Expended
$13.26M
Findings
8
Programs
15
Organization: Oakton Community College District Number 535 (IL)
Year: 2023 Accepted: 2023-11-15
Auditor: Crowe LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
1899 2023-001 Significant Deficiency - L
1900 2023-001 Significant Deficiency - L
1901 2023-001 Significant Deficiency - L
1902 2023-001 Significant Deficiency - L
578341 2023-001 Significant Deficiency - L
578342 2023-001 Significant Deficiency - L
578343 2023-001 Significant Deficiency - L
578344 2023-001 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.063 Federal Pell Grant Program $5.20M Yes 1
84.002 Adult Education - Basic Grants to States $811,770 Yes 0
93.575 Child Care and Development Block Grant $441,652 - 0
84.031 Higher Education_institutional Aid $356,182 - 0
84.268 Federal Direct Student Loans $275,024 Yes 1
84.007 Federal Supplemental Educational Opportunity Grants $264,300 Yes 1
84.042 Trio_student Support Services $240,704 - 0
84.048 Career and Technical Education -- Basic Grants to States $234,505 - 0
47.076 Education and Human Resources $134,198 - 0
64.028 Post-9/11 Veterans Educational Assistance $82,526 - 0
21.027 Coronavirus State and Local Fiscal Recovery Funds $77,242 - 0
84.425 Education Stabilization Fund $57,575 Yes 0
17.268 H-1b Job Training Grants $34,000 - 0
84.033 Federal Work-Study Program $30,000 Yes 1
45.025 Promotion of the Arts_partnership Agreements $7,246 - 0

Contacts

Name Title Type
CFRYVNMY9WV8 Andy Williams Auditee
8476351875 Christine Torres Auditor
No contacts on file

Notes to SEFA

Accounting Policies: Basis of Presentation: The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal award activity of Oakton College (the “College”) under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the College, it is not intended to and does not present the financial position, changes in net position, or cash flows of the College. Basis of Accounting and Cost Principles: Expenditures reported in the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, either the cost principles in OMB Circular A-21, Cost Principles for Educational Institutions or the cost principles contained in Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. Federal Student Loan Programs: Federally guaranteed loans issued to students of the College by financial institutions under the Federal Direct Loan Program were $275,024 during the year ended June 30, 2023. Subrecipients: Of the federal expenditures presented in the Schedule, the College did not provide any federal awards to subrecipients. Non-Cash Assistance: The College had no non-cash assistance during the year. Federal Insurance: The College had no Federal insurance in force during the year. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.

Finding Details

Finding 2023-001
2023-001 Incorrect COD Disbursement Date Reporting Federal Program: Student Financial Assistance Cluster, ALN 84.007, 84.003, 84.063, 84.268, Department of Education Criteria: Institutions submit origination records and disbursement records to the Common Origination and Disbursement (COD) system. Origination records can be sent in advance of any disbursements, and an institution follows up with a disbursement record that reports the actual disbursement date. Condition: During our testing of information reported to the Common Origination and Disbursement (COD) system, we noted that the disbursement dates in COD did not match the disbursement dates in the College’s accounting records because the dates reported to COD were the disbursement dates per the financial aid system, which were 5-7 days before the money was credited to students’ accounts. Cause: There is a delay between applying aid to student accounts in PowerFaids and Banner. Management reports to COD using PowerFaids dates. Effect: Incorrect disbursement dates were reported to COD. Questioned Costs: None Context: We tested 25 students and noted that, for all selected students, the disbursement date in COD did not match the disbursement date in the College's records because the dates reported to COD were the PowerFaids dates, which were 5-7 days before the money was credited to students' accounts. This issue is only related to the reporting of accurate dates; the disbursement amounts were accurately reported in each selection tested. Repeat Finding: No Recommendation: The College should use Banner student account statements as the source of disbursement dates. Views of Responsible Officials and Planned Corrective Actions: The College uses two different systems to process financial aid. The disbursement date that was submitted to COD matches the disbursement date in Powerfaids, the student information system used to communicate to COD and process financial aid. Then, that aid is subsequently posted to the student’s account in Banner, and any credit balance created from there. Starting with the 2023-24 award year, the College will only be using the Banner student information system to process financial aid, so any disbursement information will be communicated directly from Banner to COD.
Finding 2023-001
2023-001 Incorrect COD Disbursement Date Reporting Federal Program: Student Financial Assistance Cluster, ALN 84.007, 84.003, 84.063, 84.268, Department of Education Criteria: Institutions submit origination records and disbursement records to the Common Origination and Disbursement (COD) system. Origination records can be sent in advance of any disbursements, and an institution follows up with a disbursement record that reports the actual disbursement date. Condition: During our testing of information reported to the Common Origination and Disbursement (COD) system, we noted that the disbursement dates in COD did not match the disbursement dates in the College’s accounting records because the dates reported to COD were the disbursement dates per the financial aid system, which were 5-7 days before the money was credited to students’ accounts. Cause: There is a delay between applying aid to student accounts in PowerFaids and Banner. Management reports to COD using PowerFaids dates. Effect: Incorrect disbursement dates were reported to COD. Questioned Costs: None Context: We tested 25 students and noted that, for all selected students, the disbursement date in COD did not match the disbursement date in the College's records because the dates reported to COD were the PowerFaids dates, which were 5-7 days before the money was credited to students' accounts. This issue is only related to the reporting of accurate dates; the disbursement amounts were accurately reported in each selection tested. Repeat Finding: No Recommendation: The College should use Banner student account statements as the source of disbursement dates. Views of Responsible Officials and Planned Corrective Actions: The College uses two different systems to process financial aid. The disbursement date that was submitted to COD matches the disbursement date in Powerfaids, the student information system used to communicate to COD and process financial aid. Then, that aid is subsequently posted to the student’s account in Banner, and any credit balance created from there. Starting with the 2023-24 award year, the College will only be using the Banner student information system to process financial aid, so any disbursement information will be communicated directly from Banner to COD.
Finding 2023-001
2023-001 Incorrect COD Disbursement Date Reporting Federal Program: Student Financial Assistance Cluster, ALN 84.007, 84.003, 84.063, 84.268, Department of Education Criteria: Institutions submit origination records and disbursement records to the Common Origination and Disbursement (COD) system. Origination records can be sent in advance of any disbursements, and an institution follows up with a disbursement record that reports the actual disbursement date. Condition: During our testing of information reported to the Common Origination and Disbursement (COD) system, we noted that the disbursement dates in COD did not match the disbursement dates in the College’s accounting records because the dates reported to COD were the disbursement dates per the financial aid system, which were 5-7 days before the money was credited to students’ accounts. Cause: There is a delay between applying aid to student accounts in PowerFaids and Banner. Management reports to COD using PowerFaids dates. Effect: Incorrect disbursement dates were reported to COD. Questioned Costs: None Context: We tested 25 students and noted that, for all selected students, the disbursement date in COD did not match the disbursement date in the College's records because the dates reported to COD were the PowerFaids dates, which were 5-7 days before the money was credited to students' accounts. This issue is only related to the reporting of accurate dates; the disbursement amounts were accurately reported in each selection tested. Repeat Finding: No Recommendation: The College should use Banner student account statements as the source of disbursement dates. Views of Responsible Officials and Planned Corrective Actions: The College uses two different systems to process financial aid. The disbursement date that was submitted to COD matches the disbursement date in Powerfaids, the student information system used to communicate to COD and process financial aid. Then, that aid is subsequently posted to the student’s account in Banner, and any credit balance created from there. Starting with the 2023-24 award year, the College will only be using the Banner student information system to process financial aid, so any disbursement information will be communicated directly from Banner to COD.
Finding 2023-001
2023-001 Incorrect COD Disbursement Date Reporting Federal Program: Student Financial Assistance Cluster, ALN 84.007, 84.003, 84.063, 84.268, Department of Education Criteria: Institutions submit origination records and disbursement records to the Common Origination and Disbursement (COD) system. Origination records can be sent in advance of any disbursements, and an institution follows up with a disbursement record that reports the actual disbursement date. Condition: During our testing of information reported to the Common Origination and Disbursement (COD) system, we noted that the disbursement dates in COD did not match the disbursement dates in the College’s accounting records because the dates reported to COD were the disbursement dates per the financial aid system, which were 5-7 days before the money was credited to students’ accounts. Cause: There is a delay between applying aid to student accounts in PowerFaids and Banner. Management reports to COD using PowerFaids dates. Effect: Incorrect disbursement dates were reported to COD. Questioned Costs: None Context: We tested 25 students and noted that, for all selected students, the disbursement date in COD did not match the disbursement date in the College's records because the dates reported to COD were the PowerFaids dates, which were 5-7 days before the money was credited to students' accounts. This issue is only related to the reporting of accurate dates; the disbursement amounts were accurately reported in each selection tested. Repeat Finding: No Recommendation: The College should use Banner student account statements as the source of disbursement dates. Views of Responsible Officials and Planned Corrective Actions: The College uses two different systems to process financial aid. The disbursement date that was submitted to COD matches the disbursement date in Powerfaids, the student information system used to communicate to COD and process financial aid. Then, that aid is subsequently posted to the student’s account in Banner, and any credit balance created from there. Starting with the 2023-24 award year, the College will only be using the Banner student information system to process financial aid, so any disbursement information will be communicated directly from Banner to COD.
Finding 2023-001
2023-001 Incorrect COD Disbursement Date Reporting Federal Program: Student Financial Assistance Cluster, ALN 84.007, 84.003, 84.063, 84.268, Department of Education Criteria: Institutions submit origination records and disbursement records to the Common Origination and Disbursement (COD) system. Origination records can be sent in advance of any disbursements, and an institution follows up with a disbursement record that reports the actual disbursement date. Condition: During our testing of information reported to the Common Origination and Disbursement (COD) system, we noted that the disbursement dates in COD did not match the disbursement dates in the College’s accounting records because the dates reported to COD were the disbursement dates per the financial aid system, which were 5-7 days before the money was credited to students’ accounts. Cause: There is a delay between applying aid to student accounts in PowerFaids and Banner. Management reports to COD using PowerFaids dates. Effect: Incorrect disbursement dates were reported to COD. Questioned Costs: None Context: We tested 25 students and noted that, for all selected students, the disbursement date in COD did not match the disbursement date in the College's records because the dates reported to COD were the PowerFaids dates, which were 5-7 days before the money was credited to students' accounts. This issue is only related to the reporting of accurate dates; the disbursement amounts were accurately reported in each selection tested. Repeat Finding: No Recommendation: The College should use Banner student account statements as the source of disbursement dates. Views of Responsible Officials and Planned Corrective Actions: The College uses two different systems to process financial aid. The disbursement date that was submitted to COD matches the disbursement date in Powerfaids, the student information system used to communicate to COD and process financial aid. Then, that aid is subsequently posted to the student’s account in Banner, and any credit balance created from there. Starting with the 2023-24 award year, the College will only be using the Banner student information system to process financial aid, so any disbursement information will be communicated directly from Banner to COD.
Finding 2023-001
2023-001 Incorrect COD Disbursement Date Reporting Federal Program: Student Financial Assistance Cluster, ALN 84.007, 84.003, 84.063, 84.268, Department of Education Criteria: Institutions submit origination records and disbursement records to the Common Origination and Disbursement (COD) system. Origination records can be sent in advance of any disbursements, and an institution follows up with a disbursement record that reports the actual disbursement date. Condition: During our testing of information reported to the Common Origination and Disbursement (COD) system, we noted that the disbursement dates in COD did not match the disbursement dates in the College’s accounting records because the dates reported to COD were the disbursement dates per the financial aid system, which were 5-7 days before the money was credited to students’ accounts. Cause: There is a delay between applying aid to student accounts in PowerFaids and Banner. Management reports to COD using PowerFaids dates. Effect: Incorrect disbursement dates were reported to COD. Questioned Costs: None Context: We tested 25 students and noted that, for all selected students, the disbursement date in COD did not match the disbursement date in the College's records because the dates reported to COD were the PowerFaids dates, which were 5-7 days before the money was credited to students' accounts. This issue is only related to the reporting of accurate dates; the disbursement amounts were accurately reported in each selection tested. Repeat Finding: No Recommendation: The College should use Banner student account statements as the source of disbursement dates. Views of Responsible Officials and Planned Corrective Actions: The College uses two different systems to process financial aid. The disbursement date that was submitted to COD matches the disbursement date in Powerfaids, the student information system used to communicate to COD and process financial aid. Then, that aid is subsequently posted to the student’s account in Banner, and any credit balance created from there. Starting with the 2023-24 award year, the College will only be using the Banner student information system to process financial aid, so any disbursement information will be communicated directly from Banner to COD.
Finding 2023-001
2023-001 Incorrect COD Disbursement Date Reporting Federal Program: Student Financial Assistance Cluster, ALN 84.007, 84.003, 84.063, 84.268, Department of Education Criteria: Institutions submit origination records and disbursement records to the Common Origination and Disbursement (COD) system. Origination records can be sent in advance of any disbursements, and an institution follows up with a disbursement record that reports the actual disbursement date. Condition: During our testing of information reported to the Common Origination and Disbursement (COD) system, we noted that the disbursement dates in COD did not match the disbursement dates in the College’s accounting records because the dates reported to COD were the disbursement dates per the financial aid system, which were 5-7 days before the money was credited to students’ accounts. Cause: There is a delay between applying aid to student accounts in PowerFaids and Banner. Management reports to COD using PowerFaids dates. Effect: Incorrect disbursement dates were reported to COD. Questioned Costs: None Context: We tested 25 students and noted that, for all selected students, the disbursement date in COD did not match the disbursement date in the College's records because the dates reported to COD were the PowerFaids dates, which were 5-7 days before the money was credited to students' accounts. This issue is only related to the reporting of accurate dates; the disbursement amounts were accurately reported in each selection tested. Repeat Finding: No Recommendation: The College should use Banner student account statements as the source of disbursement dates. Views of Responsible Officials and Planned Corrective Actions: The College uses two different systems to process financial aid. The disbursement date that was submitted to COD matches the disbursement date in Powerfaids, the student information system used to communicate to COD and process financial aid. Then, that aid is subsequently posted to the student’s account in Banner, and any credit balance created from there. Starting with the 2023-24 award year, the College will only be using the Banner student information system to process financial aid, so any disbursement information will be communicated directly from Banner to COD.
Finding 2023-001
2023-001 Incorrect COD Disbursement Date Reporting Federal Program: Student Financial Assistance Cluster, ALN 84.007, 84.003, 84.063, 84.268, Department of Education Criteria: Institutions submit origination records and disbursement records to the Common Origination and Disbursement (COD) system. Origination records can be sent in advance of any disbursements, and an institution follows up with a disbursement record that reports the actual disbursement date. Condition: During our testing of information reported to the Common Origination and Disbursement (COD) system, we noted that the disbursement dates in COD did not match the disbursement dates in the College’s accounting records because the dates reported to COD were the disbursement dates per the financial aid system, which were 5-7 days before the money was credited to students’ accounts. Cause: There is a delay between applying aid to student accounts in PowerFaids and Banner. Management reports to COD using PowerFaids dates. Effect: Incorrect disbursement dates were reported to COD. Questioned Costs: None Context: We tested 25 students and noted that, for all selected students, the disbursement date in COD did not match the disbursement date in the College's records because the dates reported to COD were the PowerFaids dates, which were 5-7 days before the money was credited to students' accounts. This issue is only related to the reporting of accurate dates; the disbursement amounts were accurately reported in each selection tested. Repeat Finding: No Recommendation: The College should use Banner student account statements as the source of disbursement dates. Views of Responsible Officials and Planned Corrective Actions: The College uses two different systems to process financial aid. The disbursement date that was submitted to COD matches the disbursement date in Powerfaids, the student information system used to communicate to COD and process financial aid. Then, that aid is subsequently posted to the student’s account in Banner, and any credit balance created from there. Starting with the 2023-24 award year, the College will only be using the Banner student information system to process financial aid, so any disbursement information will be communicated directly from Banner to COD.