Condition and context: In reviewing the invoices submitted for 75% reimbursement under a USDA Facilities Grant, we noted a $16,876.64 invoice submitted was actually previously reimbursed with other state grant funds in the prior year. This invoice had been moved through journal entries in the general ledger from its original posting as an expenditure. When the invoice was submitted for reimbursement to the USDA Rural Development office, the District did not review the general ledger to verify it was still available to be reimbursed. Journal entries had been made to move it to another fund as other grant funds were used for reimbursement. Therefore, these expenditures were not allowed to be reimbursed again. The District contacted the USDA grant office. They have allowed invoices for other applicable expenditures as a replacement so that no funds will be requested to be paid back to USDA.
Condition and context: In reviewing the invoices submitted for 75% reimbursement under a USDA Facilities Grant, we noted a $16,876.64 invoice submitted was actually previously reimbursed with other state grant funds in the prior year. This invoice had been moved through journal entries in the general ledger from its original posting as an expenditure. When the invoice was submitted for reimbursement to the USDA Rural Development office, the District did not review the general ledger to verify it was still available to be reimbursed. Journal entries had been made to move it to another fund as other grant funds were used for reimbursement. Therefore, these expenditures were not allowed to be reimbursed again. The District contacted the USDA grant office. They have allowed invoices for other applicable expenditures as a replacement so that no funds will be requested to be paid back to USDA.
Condition and context: In reviewing the invoices submitted for 75% reimbursement under a USDA Facilities Grant, we noted a $16,876.64 invoice submitted was actually previously reimbursed with other state grant funds in the prior year. This invoice had been moved through journal entries in the general ledger from its original posting as an expenditure. When the invoice was submitted for reimbursement to the USDA Rural Development office, the District did not review the general ledger to verify it was still available to be reimbursed. Journal entries had been made to move it to another fund as other grant funds were used for reimbursement. Therefore, these expenditures were not allowed to be reimbursed again. The District contacted the USDA grant office. They have allowed invoices for other applicable expenditures as a replacement so that no funds will be requested to be paid back to USDA.
Condition and context: In reviewing the invoices submitted for 75% reimbursement under a USDA Facilities Grant, we noted a $16,876.64 invoice submitted was actually previously reimbursed with other state grant funds in the prior year. This invoice had been moved through journal entries in the general ledger from its original posting as an expenditure. When the invoice was submitted for reimbursement to the USDA Rural Development office, the District did not review the general ledger to verify it was still available to be reimbursed. Journal entries had been made to move it to another fund as other grant funds were used for reimbursement. Therefore, these expenditures were not allowed to be reimbursed again. The District contacted the USDA grant office. They have allowed invoices for other applicable expenditures as a replacement so that no funds will be requested to be paid back to USDA.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: The SC Department of Education’s accounting system utilizes specific function and location codes and specific transfer accounts in their approved general account structure. The District’s unadjusted general ledger contained various generic function codes. Adjusting journal entries were necessary to correct the function for some expenditures. Of these necessary adjusting journal entries, $48,000 was a material adjustment to the EIA Special Revenue Fund for correcting functions and $271,889 and $43,545 were material adjustments to the Debt Service Fund and Special Projects-Special Revenue Fund, respectively, for correcting locations. Since federal revenues are not allowed to be reported in capital project funds under the SC Department of Education's accounting system, material adjustments of $276,475 were necessary to move federal grant activity to a special revenue fund.
Condition and context: The SC Department of Education’s accounting system utilizes specific function and location codes and specific transfer accounts in their approved general account structure. The District’s unadjusted general ledger contained various generic function codes. Adjusting journal entries were necessary to correct the function for some expenditures. Of these necessary adjusting journal entries, $48,000 was a material adjustment to the EIA Special Revenue Fund for correcting functions and $271,889 and $43,545 were material adjustments to the Debt Service Fund and Special Projects-Special Revenue Fund, respectively, for correcting locations. Since federal revenues are not allowed to be reported in capital project funds under the SC Department of Education's accounting system, material adjustments of $276,475 were necessary to move federal grant activity to a special revenue fund.
Condition and context: The SC Department of Education’s accounting system utilizes specific function and location codes and specific transfer accounts in their approved general account structure. The District’s unadjusted general ledger contained various generic function codes. Adjusting journal entries were necessary to correct the function for some expenditures. Of these necessary adjusting journal entries, $48,000 was a material adjustment to the EIA Special Revenue Fund for correcting functions and $271,889 and $43,545 were material adjustments to the Debt Service Fund and Special Projects-Special Revenue Fund, respectively, for correcting locations. Since federal revenues are not allowed to be reported in capital project funds under the SC Department of Education's accounting system, material adjustments of $276,475 were necessary to move federal grant activity to a special revenue fund.
Condition and context: The SC Department of Education’s accounting system utilizes specific function and location codes and specific transfer accounts in their approved general account structure. The District’s unadjusted general ledger contained various generic function codes. Adjusting journal entries were necessary to correct the function for some expenditures. Of these necessary adjusting journal entries, $48,000 was a material adjustment to the EIA Special Revenue Fund for correcting functions and $271,889 and $43,545 were material adjustments to the Debt Service Fund and Special Projects-Special Revenue Fund, respectively, for correcting locations. Since federal revenues are not allowed to be reported in capital project funds under the SC Department of Education's accounting system, material adjustments of $276,475 were necessary to move federal grant activity to a special revenue fund.
Condition and context: In reviewing the invoices submitted for 75% reimbursement under a USDA Facilities Grant, we noted a $16,876.64 invoice submitted was actually previously reimbursed with other state grant funds in the prior year. This invoice had been moved through journal entries in the general ledger from its original posting as an expenditure. When the invoice was submitted for reimbursement to the USDA Rural Development office, the District did not review the general ledger to verify it was still available to be reimbursed. Journal entries had been made to move it to another fund as other grant funds were used for reimbursement. Therefore, these expenditures were not allowed to be reimbursed again. The District contacted the USDA grant office. They have allowed invoices for other applicable expenditures as a replacement so that no funds will be requested to be paid back to USDA.
Condition and context: In reviewing the invoices submitted for 75% reimbursement under a USDA Facilities Grant, we noted a $16,876.64 invoice submitted was actually previously reimbursed with other state grant funds in the prior year. This invoice had been moved through journal entries in the general ledger from its original posting as an expenditure. When the invoice was submitted for reimbursement to the USDA Rural Development office, the District did not review the general ledger to verify it was still available to be reimbursed. Journal entries had been made to move it to another fund as other grant funds were used for reimbursement. Therefore, these expenditures were not allowed to be reimbursed again. The District contacted the USDA grant office. They have allowed invoices for other applicable expenditures as a replacement so that no funds will be requested to be paid back to USDA.
Condition and context: In reviewing the invoices submitted for 75% reimbursement under a USDA Facilities Grant, we noted a $16,876.64 invoice submitted was actually previously reimbursed with other state grant funds in the prior year. This invoice had been moved through journal entries in the general ledger from its original posting as an expenditure. When the invoice was submitted for reimbursement to the USDA Rural Development office, the District did not review the general ledger to verify it was still available to be reimbursed. Journal entries had been made to move it to another fund as other grant funds were used for reimbursement. Therefore, these expenditures were not allowed to be reimbursed again. The District contacted the USDA grant office. They have allowed invoices for other applicable expenditures as a replacement so that no funds will be requested to be paid back to USDA.
Condition and context: In reviewing the invoices submitted for 75% reimbursement under a USDA Facilities Grant, we noted a $16,876.64 invoice submitted was actually previously reimbursed with other state grant funds in the prior year. This invoice had been moved through journal entries in the general ledger from its original posting as an expenditure. When the invoice was submitted for reimbursement to the USDA Rural Development office, the District did not review the general ledger to verify it was still available to be reimbursed. Journal entries had been made to move it to another fund as other grant funds were used for reimbursement. Therefore, these expenditures were not allowed to be reimbursed again. The District contacted the USDA grant office. They have allowed invoices for other applicable expenditures as a replacement so that no funds will be requested to be paid back to USDA.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: Through our audit procedures, we noted the District failed to include approximately $757,000 of covered member salaries on the retirement quarterly report for the quarter ending December 31, 2022 which resulted in $235,189 of contributions not being reported or paid. These contributions included both employee contributions which had been withheld from wages and employer contributions which had been recorded as District expenditures in the general ledger. As of the end of June, 2024, the District had not paid this amount and was awaiting the calculation of interest and penalties assessed for late payment.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: When initiating the drafts to pay payroll related withholdings and expenses, the District haphazardly selects the vendors and pay periods being paid into one combined draft from the bank account. The District staff does not retain a listing of what is being paid with each draft in order to reconcile to the payroll records. The posting to the general ledger for the payment of payroll related withholdings and expenditures is also handled in a haphazard manner by combining various items over several pay periods and vendors into a "direct voucher posting" entry and cannot easily be reconciled to the actual drafts from the bank account. These “direct voucher posting” entries are also recorded as outstanding items even though the drafts have not been initiated until after the month end of the bank reconciliation date which incorrectly reduces the cash balance and payroll liability balances. The combination of lack of records for initiating the drafts from the bank account and lack of detailed records for posting items as paid in the general ledger resulted in no accounting trail which prevents a correct reconciliation.
Condition and context: The SC Department of Education’s accounting system utilizes specific function and location codes and specific transfer accounts in their approved general account structure. The District’s unadjusted general ledger contained various generic function codes. Adjusting journal entries were necessary to correct the function for some expenditures. Of these necessary adjusting journal entries, $48,000 was a material adjustment to the EIA Special Revenue Fund for correcting functions and $271,889 and $43,545 were material adjustments to the Debt Service Fund and Special Projects-Special Revenue Fund, respectively, for correcting locations. Since federal revenues are not allowed to be reported in capital project funds under the SC Department of Education's accounting system, material adjustments of $276,475 were necessary to move federal grant activity to a special revenue fund.
Condition and context: The SC Department of Education’s accounting system utilizes specific function and location codes and specific transfer accounts in their approved general account structure. The District’s unadjusted general ledger contained various generic function codes. Adjusting journal entries were necessary to correct the function for some expenditures. Of these necessary adjusting journal entries, $48,000 was a material adjustment to the EIA Special Revenue Fund for correcting functions and $271,889 and $43,545 were material adjustments to the Debt Service Fund and Special Projects-Special Revenue Fund, respectively, for correcting locations. Since federal revenues are not allowed to be reported in capital project funds under the SC Department of Education's accounting system, material adjustments of $276,475 were necessary to move federal grant activity to a special revenue fund.
Condition and context: The SC Department of Education’s accounting system utilizes specific function and location codes and specific transfer accounts in their approved general account structure. The District’s unadjusted general ledger contained various generic function codes. Adjusting journal entries were necessary to correct the function for some expenditures. Of these necessary adjusting journal entries, $48,000 was a material adjustment to the EIA Special Revenue Fund for correcting functions and $271,889 and $43,545 were material adjustments to the Debt Service Fund and Special Projects-Special Revenue Fund, respectively, for correcting locations. Since federal revenues are not allowed to be reported in capital project funds under the SC Department of Education's accounting system, material adjustments of $276,475 were necessary to move federal grant activity to a special revenue fund.
Condition and context: The SC Department of Education’s accounting system utilizes specific function and location codes and specific transfer accounts in their approved general account structure. The District’s unadjusted general ledger contained various generic function codes. Adjusting journal entries were necessary to correct the function for some expenditures. Of these necessary adjusting journal entries, $48,000 was a material adjustment to the EIA Special Revenue Fund for correcting functions and $271,889 and $43,545 were material adjustments to the Debt Service Fund and Special Projects-Special Revenue Fund, respectively, for correcting locations. Since federal revenues are not allowed to be reported in capital project funds under the SC Department of Education's accounting system, material adjustments of $276,475 were necessary to move federal grant activity to a special revenue fund.