2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 009 ? Allocation and Documentation of Payroll Costs Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that changes to awards for salaries and wages are to be supported by a system of internal control which provides reasonable assurance that the charges are accurate, allowable, and properly allocated. Condition: AL 14.231: In testing a sample of 40 payroll items, we identified the following: ? 6 out of the 40 transactions tested did not have proper timesheet approval. ? 29 out of the 40 transactions tested did not have proper approved pay rates. ? 33 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? 1 out of the 40 transactions tested had an unexplained ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. AL 14.241: In testing a sample of 40 payroll items, we identified the following: ? 4 out of the 40 transactions tested did not have proper timesheet approval. ? 33 out of the 40 transactions tested did not have proper approved pay rates. ? 38 out of the 40 transactions tested did not have supporting documentation for the specific employee?s payroll allocation. ? All payroll registers including these payroll transactions were not reviewed and approved prior to final payroll processing and submission. Questioned Costs: AL 14.231: $135 AL 14.241: None Context: Payroll transactions are not being properly documented, reviewed and approved throughout the payroll process. Cause: Employee time cards, approval of pay rates, time and effort studies (not performed), and payroll processing lacked supervisory review and approval. Effect: Inaccurate payroll costs may be charged to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Policies and procedures over the processing of payroll transactions should include the following: ? Signatory evidence of review and approval by both the employee and supervisor on timecards and time and effort studies performed to support employee payroll allocations; ? Signatory evidence on employees approved pay rates by the appropriate level of upper management and/or human resources; ? Signatory evidence of management?s review and approval of payroll prior to processing and disbursement. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All documentation substantiating a change/transaction will reflect the authorizing body approving such and confirmed against The Boulevard of Chicago?s policies. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023
2022- 010 ? Allocation of Cash Disbursements Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Homeless Services and CARES Assistance Listing Number: 14.231 Pass-Through Agencies: All Chicago and Chicago Department of Family and Support Services Pass-Through Numbers: N/A Award Periods: January 1, 2021 through December 31, 2022 Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Material Weakness in Internal Control over Compliance Other Matters Criteria or specific requirement: Under allowable cost/cost principles, an organization in receipt of federal funding is required to have a system of controls in place to safeguard assets and ensure that only allowable costs are charged to federal programs. 2 CFR Part 200 states that costs may be allocated or transferred to benefitted projects on any reasonable documented basis. Condition: AL 14.231: In testing a sample of 18 items, we identified the following: ? 7 out of the 18 transactions tested did not have back up to support the amount allocated. AL 14.241: In testing a sample of 11 items, we identified the following: ? 10 out of the 11 transactions tested did not have back up to support the amount allocated. Questioned Costs: None Context: Disbursements are not being properly documented for the allocation methodology being used. Cause: Procedures for the allocation of general disbursements in full compliance with the Uniform Guidance have not yet been fully implemented. Effect: Inaccurate costs may be charged to federal programs if The Blvd does not have procedures in place to monitor and record general disbursements devoted to federal programs. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby general disbursements allocated to federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated and support the distribution of the disbursement among specific activities or cost objectives if the disbursement is allocated to more than one federally funded program. These estimates should be properly reflected during the vouchering process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. A modified policy will be established to ensure costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. All unallowable costs shall be appropriately segregated from allowable costs in the general ledger in order to assure that unallowable costs are not charged to such awards. Any Indirect costs that either benefit more than one award (overhead costs) or non-award function or that are necessary for the overall operation of The Boulevard of Chicago will be allocated based upon an approved allocation method such as time and tracking or occupancy. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: December 2023
2022- 011 ? Review of Vouchers ? Cash Management Federal Agency: U.S. Department of Housing and Urban Development Federal Program Name: Housing Opportunity Persons with Aids (RHHP) Assistance Listing Number: 14.241 Pass-Through Agencies: Chicago Department of Public Health and Aids Foundation of Chicago Pass-Through Numbers: N/A Award Periods: January 1, 2021 through February 28, 2023 Type of Finding: Significant Deficiency in Internal Control over Compliance Other Matters Criteria or specific requirement: A well-designed system of internal control should include policies and procedures to ensure the accuracy of vouchers through the review and approval of the vouchers prior to submission during the cash management process. Condition: In testing a sample of 8 vouchers, we identified the following: ? 3 out of the 8 vouchers tested did not have proper review and approval prior to submission. Questioned Costs: None Context: Vouchers are not being properly reviewed and approved prior to submission during the cash management process. Cause: Policies and procedures had not been put into place to properly document review of vouchers prior to submission during the cash management process. Effect: An error could occur during the voucher and cash management process if The Blvd does not have procedures in place to properly review and approve the vouchers prior to submission. Repeat Finding: This is not a repeat finding. Recommendation: Management should develop a process whereby vouchers for federal grants are supported by a system of internal controls which provides reasonable assurance that the charges are accurate, allowable, and properly allocated, reasonably reflect the total activity for the federally funded program. This review should be documented by a sign-off and date prior to the submission of the voucher during the cash management process. Views of responsible officials and planned corrective actions: There is no disagreement with the audit finding. All vouchers will be reviewed and approved by upper management before submission. These vouchers will be checked against a modified policy ensuring costs are reasonable, allowable, and allocable to a State, Federal, local, and private awards shall be charged to that award directly or indirectly. Name(s) of the contact person(s) responsible for corrective action: Shanan Egger, Chief Financial Officer Planned completion date for corrective action plan: September 2023