Audit 30670

FY End
2022-06-30
Total Expended
$9.52M
Findings
4
Programs
16
Year: 2022 Accepted: 2023-01-29

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
29829 2022-001 Significant Deficiency Yes C
29830 2022-001 Significant Deficiency Yes C
606271 2022-001 Significant Deficiency Yes C
606272 2022-001 Significant Deficiency Yes C

Programs

Contacts

Name Title Type
R2AMYB5LKG65 Erin Pugh Auditee
9285246144 William Dobridge Auditor
No contacts on file

Notes to SEFA

Title: NOTE 1 - BASIS OF ACCOUNTING Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The accompanying Schedule of Expenditures of Federal Awards includes the District's federal grant activity for the year ended June 30, 2022. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
Title: NOTE 3 - FEDERAL ASSISTANCE LISTING NUMBERS Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The program titles and federal assistance listing numbers were obtained from the federal or pass-through grantor.
Title: NOTE 4 - NON-CASH ASSISTANCE Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. Food donations as reported for the Child Nutrition Cluster represents the amount of donated food used during the fiscal year ended June 30, 2022. Commodities are valued at fair value at the time of donation.
Title: NOTE 5 - E-RATE FUNDING Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The District received $107,711 of assistance associated with the E-Rate reimbursement program sponsored by the Federal Communications Commission, passed through the Universal Service Administrative Co. - Schools and Libraries Division. This assistance is not considered federal awards in accordance with the Uniform Guidance and, therefore, the related expenditures are not presented in this schedule.
Title: NOTE 7 - COMPLIANCE SUPPLEMENT Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate. The audit of the federal awards was completed under the OMB Compliance Supplement issued April 2022.

Finding Details

2022-001 Management Controls Child Nutrition Program CFDA Number 10.555, 10.559 Program Title Child Nutrition Cluster Federal Agency U.S. Department of Agriculture Pass-Through Agency Arizona Department of Education (ADE) Compliance Requirement C. Cash Management Finding Type Noncompliance, Significant Deficiency Condition The following deficiencies were noted regarding the District's controls over the Child Nutrition Program: ? The District over claimed the number of meals served during fiscal year 2021-22. Based on audit recalculation, the dollar value of the over claimed meals was $7,732. ? The District did not have a secondary review for the NSLP claim forms prior to submission. Criteria Local educational agencies (LEAs), institutions, and sponsors determine eligibility by comparing the data reported by the child?s household to published income eligibility guidelines. Child Nutrition Program claim forms should be supported by documentation showing that the number of meals for which reimbursement was requested and document that the meals were served prior to the date of the reimbursement request. The claim reports should be filed on a timely basis. Cause The District had insufficient controls and oversight over the Child Nutrition Program due to turnover in food service management personnel during the fiscal year. Effect Without proper controls over applications and the filing of claims, the District could over or under claim their reimbursements from the Child Nutrition Program without detecting the error. Recommendation We recommend the District have a second employee verify and approve all NSLP Claim forms to ensure the claim forms are accurate and complete prior to submission. 11
2022-001 Management Controls Child Nutrition Program CFDA Number 10.555, 10.559 Program Title Child Nutrition Cluster Federal Agency U.S. Department of Agriculture Pass-Through Agency Arizona Department of Education (ADE) Compliance Requirement C. Cash Management Finding Type Noncompliance, Significant Deficiency Condition The following deficiencies were noted regarding the District's controls over the Child Nutrition Program: ? The District over claimed the number of meals served during fiscal year 2021-22. Based on audit recalculation, the dollar value of the over claimed meals was $7,732. ? The District did not have a secondary review for the NSLP claim forms prior to submission. Criteria Local educational agencies (LEAs), institutions, and sponsors determine eligibility by comparing the data reported by the child?s household to published income eligibility guidelines. Child Nutrition Program claim forms should be supported by documentation showing that the number of meals for which reimbursement was requested and document that the meals were served prior to the date of the reimbursement request. The claim reports should be filed on a timely basis. Cause The District had insufficient controls and oversight over the Child Nutrition Program due to turnover in food service management personnel during the fiscal year. Effect Without proper controls over applications and the filing of claims, the District could over or under claim their reimbursements from the Child Nutrition Program without detecting the error. Recommendation We recommend the District have a second employee verify and approve all NSLP Claim forms to ensure the claim forms are accurate and complete prior to submission. 11
2022-001 Management Controls Child Nutrition Program CFDA Number 10.555, 10.559 Program Title Child Nutrition Cluster Federal Agency U.S. Department of Agriculture Pass-Through Agency Arizona Department of Education (ADE) Compliance Requirement C. Cash Management Finding Type Noncompliance, Significant Deficiency Condition The following deficiencies were noted regarding the District's controls over the Child Nutrition Program: ? The District over claimed the number of meals served during fiscal year 2021-22. Based on audit recalculation, the dollar value of the over claimed meals was $7,732. ? The District did not have a secondary review for the NSLP claim forms prior to submission. Criteria Local educational agencies (LEAs), institutions, and sponsors determine eligibility by comparing the data reported by the child?s household to published income eligibility guidelines. Child Nutrition Program claim forms should be supported by documentation showing that the number of meals for which reimbursement was requested and document that the meals were served prior to the date of the reimbursement request. The claim reports should be filed on a timely basis. Cause The District had insufficient controls and oversight over the Child Nutrition Program due to turnover in food service management personnel during the fiscal year. Effect Without proper controls over applications and the filing of claims, the District could over or under claim their reimbursements from the Child Nutrition Program without detecting the error. Recommendation We recommend the District have a second employee verify and approve all NSLP Claim forms to ensure the claim forms are accurate and complete prior to submission. 11
2022-001 Management Controls Child Nutrition Program CFDA Number 10.555, 10.559 Program Title Child Nutrition Cluster Federal Agency U.S. Department of Agriculture Pass-Through Agency Arizona Department of Education (ADE) Compliance Requirement C. Cash Management Finding Type Noncompliance, Significant Deficiency Condition The following deficiencies were noted regarding the District's controls over the Child Nutrition Program: ? The District over claimed the number of meals served during fiscal year 2021-22. Based on audit recalculation, the dollar value of the over claimed meals was $7,732. ? The District did not have a secondary review for the NSLP claim forms prior to submission. Criteria Local educational agencies (LEAs), institutions, and sponsors determine eligibility by comparing the data reported by the child?s household to published income eligibility guidelines. Child Nutrition Program claim forms should be supported by documentation showing that the number of meals for which reimbursement was requested and document that the meals were served prior to the date of the reimbursement request. The claim reports should be filed on a timely basis. Cause The District had insufficient controls and oversight over the Child Nutrition Program due to turnover in food service management personnel during the fiscal year. Effect Without proper controls over applications and the filing of claims, the District could over or under claim their reimbursements from the Child Nutrition Program without detecting the error. Recommendation We recommend the District have a second employee verify and approve all NSLP Claim forms to ensure the claim forms are accurate and complete prior to submission. 11