FAC Explorer

Audit 305927

FY End
2023-09-30
Total Expended
$4.06M
Findings
4
Programs
1
Organization: Pine Grove Housing Development Corporation, Dba Pine Grove Apts (FL)
Year: 2023 Accepted: 2024-05-09
Auditor: Bellows Associates P A

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
396258 2023-001 - - N
396259 2023-002 - - E
972700 2023-001 - - N
972701 2023-002 - - E

Programs

ALN Program Spent Major Findings
14.157 Supportive Housing for the Elderly $5,312 Yes 0

Contacts

Name Title Type
TK89DNNW9F44 Irene Phillips Auditee
9548359200 Jennifer R. Koffman Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Pine Grove Housing Development Corporation has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards includes the federal grant activity of Pine Grove Housing Development Corporation, operating as Pine Grove Apartments, HUD Project No. 064-EE045 and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Pine Grove Housing Development Corporation, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Pine Grove Housing Development Corporation.
Title: U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT CAPITAL ADVANCE Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Pine Grove Housing Development Corporation has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. Pine Grove Housing Development Corporation has received a HUD capital advance under Section 202 of the National Housing Act. The capital advance balance outstanding at the beginning of the year is included in the federal expenditures presented in the Schedule. Pine Grove Housing Development Corporation received no additional loans during the year. The balance of the capital advance outstanding as of September 30, 2023 was $3,678,100.

Finding Details

Finding 2023-001
FINDING No. 2023-001: Section 202 Supportive Housing for the Elderly ALN 14.157 Finding Resolution Status: Resolved. Information on Universe Population Size: Sixty-six tenants. Sample Size Information: Ten tenants. Identification of Repeat Finding and Finding Reference Number: No. Criteria: HUD regulation requires annual unit inspections performed in a timely manner and the corresponding documentation maintained. Statement of Condition: The Project did not perform annual unit inspections for one tenant since 2017 with the exception of the move-in and move-out inspection. Cause: The Project did not conduct nor maintain the annual unit inspection for one tenant since 2017. Effect or Potential Effect: Unable to determine and assess whether the property has sustained any damages that require repairs. Auditor Non-Compliance Code: R – Section 8 Program Administration Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor’s recommendations have been adopted. Recommendation: The Project should perform annual unit inspections and maintain all required tenant documentation. Response Indicator: Agree. Completion Date: 05/04/2023 Response: This property now has a new community manager and has been trained that unit inspections must be done at move in, annually, and at move out, and have been instructed to maintain a copy of the annual inspection in the tenant file.
Finding 2023-002
FINDING No. 2023-002: Section 202 Supportive Housing for the Elderly, ALN 14.157 Finding Resolution Status: Resolved. Information on Universe Population Size: Thirteen former tenants. Sample Size Information: Four former tenants. Identification of Repeat Finding and Finding Reference Number: No. Criteria: As required by HUD regulations, the owner must refund the full security deposit plus accrued interest and/or provide the tenant with an itemized list of any unpaid rent, damages to the unit, and an estimated cost for repair, along with a statement of the tenant’s rights under HUD regulations and state and local laws within 30 days from move-out. Statement of Condition: The Project did not refund the security deposit plus accrued interest to two tenants within the required 30 days from tenant move-out. Cause: The Project did not follow the state law and HUD regulations for refunding security deposits resulting in untimely refunds of security deposits. Effect or Potential Effect: The Project is not in compliance with HUD regulations and state laws requiring tenant security deposits to be refunded within 30 days of a tenant move out if no assessments are made against that tenant. Auditor Non-Compliance Code: M – Security Deposits Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor’s recommendations have been adopted. Recommendation: The Project should comply with state law and HUD regulations for refunding security deposits and ensure all refunds are made to the move-out tenants within the required period. Response Indicator: Agree. Completion Date: 11/13/2023 Response: Additional controls have been established to ensure security deposits are returned timely via reconciliation of the accounts at month end and verifying all security deposits have been processed.
Finding 2023-001
FINDING No. 2023-001: Section 202 Supportive Housing for the Elderly ALN 14.157 Finding Resolution Status: Resolved. Information on Universe Population Size: Sixty-six tenants. Sample Size Information: Ten tenants. Identification of Repeat Finding and Finding Reference Number: No. Criteria: HUD regulation requires annual unit inspections performed in a timely manner and the corresponding documentation maintained. Statement of Condition: The Project did not perform annual unit inspections for one tenant since 2017 with the exception of the move-in and move-out inspection. Cause: The Project did not conduct nor maintain the annual unit inspection for one tenant since 2017. Effect or Potential Effect: Unable to determine and assess whether the property has sustained any damages that require repairs. Auditor Non-Compliance Code: R – Section 8 Program Administration Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor’s recommendations have been adopted. Recommendation: The Project should perform annual unit inspections and maintain all required tenant documentation. Response Indicator: Agree. Completion Date: 05/04/2023 Response: This property now has a new community manager and has been trained that unit inspections must be done at move in, annually, and at move out, and have been instructed to maintain a copy of the annual inspection in the tenant file.
Finding 2023-002
FINDING No. 2023-002: Section 202 Supportive Housing for the Elderly, ALN 14.157 Finding Resolution Status: Resolved. Information on Universe Population Size: Thirteen former tenants. Sample Size Information: Four former tenants. Identification of Repeat Finding and Finding Reference Number: No. Criteria: As required by HUD regulations, the owner must refund the full security deposit plus accrued interest and/or provide the tenant with an itemized list of any unpaid rent, damages to the unit, and an estimated cost for repair, along with a statement of the tenant’s rights under HUD regulations and state and local laws within 30 days from move-out. Statement of Condition: The Project did not refund the security deposit plus accrued interest to two tenants within the required 30 days from tenant move-out. Cause: The Project did not follow the state law and HUD regulations for refunding security deposits resulting in untimely refunds of security deposits. Effect or Potential Effect: The Project is not in compliance with HUD regulations and state laws requiring tenant security deposits to be refunded within 30 days of a tenant move out if no assessments are made against that tenant. Auditor Non-Compliance Code: M – Security Deposits Reporting Views of Responsible Officials: The Project agrees with the finding and the auditor’s recommendations have been adopted. Recommendation: The Project should comply with state law and HUD regulations for refunding security deposits and ensure all refunds are made to the move-out tenants within the required period. Response Indicator: Agree. Completion Date: 11/13/2023 Response: Additional controls have been established to ensure security deposits are returned timely via reconciliation of the accounts at month end and verifying all security deposits have been processed.