Audit 305489

FY End
2023-12-31
Total Expended
$1.71M
Findings
4
Programs
1
Year: 2023 Accepted: 2024-05-03
Auditor: Cohnreznick LLP

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
395869 2023-001 Significant Deficiency Yes E
395870 2023-002 Significant Deficiency - N
972311 2023-001 Significant Deficiency Yes E
972312 2023-002 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
14.181 Supportive Housing for Persons with Disabilities $1.71M Yes 2

Contacts

Name Title Type
TRLZGAA49LW8 Tekle Bushen Auditee
5035196012 Karen Smith Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in OMB Circular A-122, "Cost Principles for Non-Profit Organizations" and the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Powell Boulevard Apartments, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Auditee did not use the deminimis cost rate. The accompanying schedule of expenditures of federal awards (the "Schedule") includes the federal award activity of Powell Boulevard Apartments, Inc. (the "Company") under programs of federal government for the year ended December 31, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the "Uniform Guidance"). Because the Schedule presents only a selected portion of the operations of the Company, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the Company.
Title: Note 2 - Summary of significant accounting policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in OMB Circular A-122, "Cost Principles for Non-Profit Organizations" and the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Powell Boulevard Apartments, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Auditee did not use the deminimis cost rate. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in OMB Circular A-122, "Cost Principles for Non-Profit Organizations" and the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Powell Boulevard Apartments, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance.
Title: Note 3 - U.S. Department of Housing and Urban Development loan program Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following, as applicable, the cost principles contained in OMB Circular A-122, "Cost Principles for Non-Profit Organizations" and the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Powell Boulevard Apartments, Inc. has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. De Minimis Rate Used: N Rate Explanation: Auditee did not use the deminimis cost rate. Powell Boulevard Apartments, Inc. has received a U.S. Department of Housing and Urban Development direct loan under Section 811 of the National Housing Act. The loan balance outstanding at the beginning of the year is included in the federal expenditures presented in the Schedule. Powell Boulevard Apartments, Inc. received no additional loans during the year. The balance of the loan outstanding at December 31, 2023 consists of Federal Assistance Listing Number 14.181 Section 811 Capital Advance $1,615,500.

Finding Details

Finding No. 2023-001; Federal Assistance Listing Number 14.181 Statement of Condition In connection with our lease file review, we noted that for one out of three tenants EIV was not performed timely. Criteria Tenant lease files are required to be maintained and tenant eligibility determined in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. Cause Management's policies with respect to recertifications and eligibility and the maintenance of tenant lease files in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs were not consistently followed. Effect or Potential Effect The procedures for determining tenant recertification eligibility and maintaining tenant lease files were not consistently applied in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. This could result in units being rented to ineligible tenants or errors in the rent subsidies paid by HUD. Questioned Costs N/A Context For one out of three tenants EIV was not performed timely. Repeat Finding Yes; 2022-001 Recommendations Management should monitor compliance with their procedures to insure that EIV is run timely for all tenants. Auditor Noncompliance Code: E-Eligibility for Uniform Guidance; R-Section 8 Program Administration Findings Resolution Status: Resolved Views of Responsible Officials and Planned Corrective Action: REACH has policies in place to complete certifications in a timely manner but due to staffing shortages and tenant noncompliance issues the property continued to have issues with timely completion of income certifications in 2023. As new staff are brought onboard training is provided and annual HUD training is completed by all staff. Additional procedures have been implemented in 2023 to coordinate and provide assistance to on-site staff to ensure that the properties are in compliance.
Finding No. 2023-002; Federal Assistance Listing Number 14.181 Statement of Condition The Company did not respond to HUD to indicate that the exigent health and safety deficiencies were resolved in connection with the physical inspection conducted on July 25, 2023 timely. Criteria In accordance with Chapter 6 of HUD Handbook 4350.1, REAC Inspection findings must be replied to within HUD specified timelines. Cause Management failed to follow procedures to ensure that the documentation is provided in response to physical inspection findings in the timeframe required by HUD. Effect or Potential Effect The property may not be in compliance with HUD guidelines relating to the property’s physical condition. Questioned Costs N/A Context The Company did not respond to HUD to indicate that the exigent health and safety deficiencies were resolved in connection with the physical inspection conducted on July 25, 2023 timely. Repeat Finding No Recommendations Management should respond to exigent health and safety deficiencies on physical inspections within three business days as required by HUD. Auditor Noncompliance Code: N-Special Tests and Provisions for Uniform Guidance; Z - Other Findings Resolution Status: Resolved Views of Responsible Officials and Planned Corrective Action: REACH has policies in place to respond to the REAC inspections in a timely manner but due to staffing shortages had issues with timely completion of the filing in 2023. Staff will receive additional assistance to the ensure the property is in compliance.
Finding No. 2023-001; Federal Assistance Listing Number 14.181 Statement of Condition In connection with our lease file review, we noted that for one out of three tenants EIV was not performed timely. Criteria Tenant lease files are required to be maintained and tenant eligibility determined in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. Cause Management's policies with respect to recertifications and eligibility and the maintenance of tenant lease files in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs were not consistently followed. Effect or Potential Effect The procedures for determining tenant recertification eligibility and maintaining tenant lease files were not consistently applied in accordance with HUD Handbook 4350.3, Occupancy Requirements of Subsidized Multifamily Housing Programs. This could result in units being rented to ineligible tenants or errors in the rent subsidies paid by HUD. Questioned Costs N/A Context For one out of three tenants EIV was not performed timely. Repeat Finding Yes; 2022-001 Recommendations Management should monitor compliance with their procedures to insure that EIV is run timely for all tenants. Auditor Noncompliance Code: E-Eligibility for Uniform Guidance; R-Section 8 Program Administration Findings Resolution Status: Resolved Views of Responsible Officials and Planned Corrective Action: REACH has policies in place to complete certifications in a timely manner but due to staffing shortages and tenant noncompliance issues the property continued to have issues with timely completion of income certifications in 2023. As new staff are brought onboard training is provided and annual HUD training is completed by all staff. Additional procedures have been implemented in 2023 to coordinate and provide assistance to on-site staff to ensure that the properties are in compliance.
Finding No. 2023-002; Federal Assistance Listing Number 14.181 Statement of Condition The Company did not respond to HUD to indicate that the exigent health and safety deficiencies were resolved in connection with the physical inspection conducted on July 25, 2023 timely. Criteria In accordance with Chapter 6 of HUD Handbook 4350.1, REAC Inspection findings must be replied to within HUD specified timelines. Cause Management failed to follow procedures to ensure that the documentation is provided in response to physical inspection findings in the timeframe required by HUD. Effect or Potential Effect The property may not be in compliance with HUD guidelines relating to the property’s physical condition. Questioned Costs N/A Context The Company did not respond to HUD to indicate that the exigent health and safety deficiencies were resolved in connection with the physical inspection conducted on July 25, 2023 timely. Repeat Finding No Recommendations Management should respond to exigent health and safety deficiencies on physical inspections within three business days as required by HUD. Auditor Noncompliance Code: N-Special Tests and Provisions for Uniform Guidance; Z - Other Findings Resolution Status: Resolved Views of Responsible Officials and Planned Corrective Action: REACH has policies in place to respond to the REAC inspections in a timely manner but due to staffing shortages had issues with timely completion of the filing in 2023. Staff will receive additional assistance to the ensure the property is in compliance.