Audit 303551

FY End
2021-06-30
Total Expended
$76.51M
Findings
2
Programs
32
Organization: University of Central Missouri (MO)
Year: 2021 Accepted: 2024-04-15
Auditor: Rubinbrown LLP

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
393269 2021-002 Significant Deficiency - L
969711 2021-002 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $34.80M - 0
84.063 Federal Pell Grant Program $10.80M - 1
84.038 Federal Perkins Loan $3.58M - 0
84.047 Trio_upward Bound $327,193 Yes 0
20.607 Alcohol Open Container Requirements $293,408 - 0
84.217 Trio_mcnair Post-Baccalaureate Achievement $289,423 Yes 0
84.033 Federal Work-Study Program $257,553 - 0
84.007 Federal Supplemental Educational Opportunity Grants $239,600 - 0
84.031 Higher Education_institutional Aid $202,342 - 0
84.042 Trio_student Support Services $166,931 Yes 0
84.048 Career and Technical Education -- Basic Grants to States $131,799 - 0
20.616 National Priority Safety Programs $113,215 - 0
84.371 Striving Readers $109,688 - 0
10.326 Capacity Building for Non-Land Grant Colleges of Agriculture (nlgca) $70,752 - 0
84.027 Special Education_grants to States $69,620 - 0
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $63,111 - 0
93.136 Injury Prevention and Control Research and State and Community Based Programs $62,419 - 0
17.502 Occupational Safety and Health_susan Harwood Training Grants $48,809 - 0
15.922 Native American Graves Protection and Repatriation Act $45,264 - 0
47.076 Education and Human Resources $40,043 - 0
20.600 State and Community Highway Safety $37,871 - 0
84.016 Undergraduate International Studies and Foreign Language Programs $29,407 - 0
84.010 Title I Grants to Local Educational Agencies $28,140 - 0
84.367 Improving Teacher Quality State Grants $27,056 - 0
10.558 Child and Adult Care Food Program $26,708 - 0
84.425 Education Stabilization Fund $24,352 Yes 0
20.106 Airport Improvement Program $17,804 - 0
93.856 Microbiology and Infectious Diseases Research $17,646 - 0
84.323 Special Education - State Personnel Development $8,909 - 0
15.954 National Park Service Conservation, Protection, Outreach, and Education $4,500 - 0
93.630 Developmental Disabilities Basic Support and Advocacy Grants $750 - 0
84.325 Special Education - Personnel Development to Improve Services and Results for Children with Disabilities $259 - 0

Contacts

Name Title Type
X25YXXV3PNA6 Belinda Bell Auditee
6605434429 Kaleb Lilly Auditor
No contacts on file

Notes to SEFA

Title: ORGANIZATION Accounting Policies: Amounts reported in the schedule are reported on the accrual basis of accounting. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards presents the activity of all federal award programs of University of Central Missouri (the University) for the year ended June 30, 2021. All federal awards received directly from federal agencies, as well as federal awards passed through other governmental agencies, are included on the schedule.
Title: BASIS OF PRESENTATION Accounting Policies: Amounts reported in the schedule are reported on the accrual basis of accounting. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards includes the federal grant activity of the University under programs of the federal government for the year ended June 30, 2021. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (the Uniform Guidance). Because the schedule presents only a selected portion of the operations of the University, it is not intended to and does not present the financial position, changes in net position or cash flows of the University. Pass-through entity identifying numbers are presented where available.
Title: FEDERAL STUDENT LOAN PROGRAMS Accounting Policies: Amounts reported in the schedule are reported on the accrual basis of accounting. Negative amounts shown on the schedule represent adjustments or credits made in the normal course of business to amounts reported as expenditures in prior years. De Minimis Rate Used: N Rate Explanation: The University has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance. The federal student loan program listed subsequently is administered directly by the University, and balances and transactions relating to this program is included in the University’s basic financial statements. Loans made during the year are included in the federal expenditures presented in the schedule. The balance of loans outstanding at June 30, 2021 consists of: "See the Notes to the SEFA for chart/table". The University is responsible only for the performance of certain administrative duties with respect to the Federal Direct Loan Program.

Finding Details

Finding 2021-002 - Significant Deficiency - Reporting Federal Assistance Listing No. 84.063 U.S. Department Of Education Student Financial Aid Cluster Criteria: According to the 2020-2021 Federal Student Aid Handbook, Volume 3, Chapter 1, an institution must submit Pell disbursement information to Common Origination Disbursement (COD) no later than 15 calendar days after making a disbursement or adjustment. Condition: In our nonstatistical sample of 40 students, it was noted that one student’s Pell disbursement dates were not updated within COD within 15 days of the dates of disbursement for the students Fall 2020 and Spring 2021 Pell disbursements. Context: During our audit procedures, we noted that the student in question received Pell disbursements on September 11, 2020, January 14, 2021, and May 17, 2021 (Summer Pell). The “Date Processed” noted in COD for each disbursement was May 24, 2021 which indicated that the University failed to update the student’s disbursement records in COD until the student’s Summer Pell disbursement was made. Effect: As a result of this finding, the Department of ED did not have accurate information on this student’s awards until the updated date was processed. Additionally, the University likely had an unexplained reconciling item on its monthly reconciliation between institutional records and COD. Questioned Costs: There were no questioned costs to report as the finding relates only to reporting of a properly awarded amount. Cause: The University did not have proper processes and related controls in place to complete the required updates to COD for the Pell records for this student’s Pell disbursements. Recommendation: The Student Financial Aid department should review and consider revisions to its processes and related controls in place to ensure completion of updates to COD within the 15 day timeframe from the date of disbursement. Views Of Responsible Officials/Corrective Action Plan (Unaudited): Management concurs with the finding and notes that procedures have been put in place to ensure that the timing for reporting COD disbursements is completed timely. Completion Date: October 2021 Contact Person: Tony Lubbers, Student Financial Aid Director
Finding 2021-002 - Significant Deficiency - Reporting Federal Assistance Listing No. 84.063 U.S. Department Of Education Student Financial Aid Cluster Criteria: According to the 2020-2021 Federal Student Aid Handbook, Volume 3, Chapter 1, an institution must submit Pell disbursement information to Common Origination Disbursement (COD) no later than 15 calendar days after making a disbursement or adjustment. Condition: In our nonstatistical sample of 40 students, it was noted that one student’s Pell disbursement dates were not updated within COD within 15 days of the dates of disbursement for the students Fall 2020 and Spring 2021 Pell disbursements. Context: During our audit procedures, we noted that the student in question received Pell disbursements on September 11, 2020, January 14, 2021, and May 17, 2021 (Summer Pell). The “Date Processed” noted in COD for each disbursement was May 24, 2021 which indicated that the University failed to update the student’s disbursement records in COD until the student’s Summer Pell disbursement was made. Effect: As a result of this finding, the Department of ED did not have accurate information on this student’s awards until the updated date was processed. Additionally, the University likely had an unexplained reconciling item on its monthly reconciliation between institutional records and COD. Questioned Costs: There were no questioned costs to report as the finding relates only to reporting of a properly awarded amount. Cause: The University did not have proper processes and related controls in place to complete the required updates to COD for the Pell records for this student’s Pell disbursements. Recommendation: The Student Financial Aid department should review and consider revisions to its processes and related controls in place to ensure completion of updates to COD within the 15 day timeframe from the date of disbursement. Views Of Responsible Officials/Corrective Action Plan (Unaudited): Management concurs with the finding and notes that procedures have been put in place to ensure that the timing for reporting COD disbursements is completed timely. Completion Date: October 2021 Contact Person: Tony Lubbers, Student Financial Aid Director