Audit 302624

FY End
2023-09-30
Total Expended
$17.47M
Findings
14
Programs
13
Year: 2023 Accepted: 2024-04-04

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
392296 2023-002 Significant Deficiency - N
392297 2023-002 Significant Deficiency - N
392298 2023-002 Significant Deficiency - N
392299 2023-002 Significant Deficiency - N
392300 2023-001 Significant Deficiency - L
392301 2023-001 Significant Deficiency - L
392302 2023-001 Significant Deficiency - L
968738 2023-002 Significant Deficiency - N
968739 2023-002 Significant Deficiency - N
968740 2023-002 Significant Deficiency - N
968741 2023-002 Significant Deficiency - N
968742 2023-001 Significant Deficiency - L
968743 2023-001 Significant Deficiency - L
968744 2023-001 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.063 Federal Pell Grant Program $8.61M Yes 1
84.268 Federal Direct Student Loans $5.61M Yes 1
84.425 Education Stabilization Fund $760,373 Yes 1
84.002 Adult Education - Basic Grants to States $315,459 - 0
17.258 Wia Adult Program $202,494 - 0
84.007 Federal Supplemental Educational Opportunity Grants $158,775 Yes 1
84.033 Federal Work-Study Program $68,212 Yes 1
84.048 Career and Technical Education -- Basic Grants to States $64,125 - 0
17.268 H-1b Job Training Grants $63,349 - 0
17.259 Wia Youth Activities $39,783 - 0
17.285 Apprenticeship USA Grants $14,559 - 0
47.076 Education and Human Resources $5,732 - 0
17.278 Wia Dislocated Worker Formula Grants $3,510 - 0

Contacts

Name Title Type
ZYE3A72ETCJ5 Ben Jordan Auditee
2563952211 Katie Vega Schmidt Auditor
No contacts on file

Notes to SEFA

Title: Note 1 - Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Please see attached Note 3 Content. The accompanying Schedule of Expenditures of Federal Awards (the “Schedule”) includes the federal award activity of Southern Union State Community College and is presented on the accrual bases of accounting. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of Southern Union State Community College, it is not intended to and does not present the financial position, changes in net assets, or cash flows of Southern Union State Community College
Title: Note 2 - Summary of Significant Accounting Policies Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Please see attached Note 3 Content. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement
Title: Note 3 - Indirect Cost Rate Accounting Policies: Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: Please see attached Note 3 Content. Southern Union State Community College has elected not to use the 10-percent de minimis indirect cost rate allowed under the Uniform Guidance

Finding Details

Identification of the Federal Program - Student Financial Aid Cluster - Assistance Listing Nos. 84.007, 84.033, 84.063, and 84.268 Criteria - Institutions are required to report enrollment information under the Pell grant and the Direct Loan program via the National Student Loan Data System (NSLDS). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates reported to NSLDS. Institutions are responsible for accurate reporting. According to 34 CFR 685.309(2), the College is required to notify the Department of Education via the NSLDS if a “student has ceased to be enrolled on at least a half-time basis for the period for which the loan was intended”. Changes to status are required to be reported within 30 days of becoming aware of the status change, or with the next schedule transmission of statuses if the scheduled transmission is within 60 days. Condition - A sample of students were selected from the population of all students who received federal student financial aid during the year ended September 30, 2023. We obtained the student records and tested compliance with federal regulations for the specific loans and grants. For 1 student selected for Enrollment Reporting testing, the withdrawal date per the NSLDS enrollment detail did not agree to the withdrawal date per the College’s records. For 17 students selected for Enrollment Reporting testing, the status change to withdrawn was not reported within the 60 day reporting window after the status change was effective. For 5 students selected for Enrollment Reporting testing, the student’s withdrawal was not reported to NSLDS. Cause - The College’s processes of internal controls for reporting enrollment information and timely reporting of student status changes to NSLDS were not adequate. Effect - Enrollment reporting to NSLDS did not include accurate information. Student status changes were not reported to NSLDS within the required timeframe. Recommendation - We recommend the College revise its processes for reporting enrollment information and to timely report student status changes to NSLDS. The College should implement a process to review, update, and verify student enrollment statuses that appear on the Enrollment Reporting roster files. We also recommend that management implement controls to ensure reported changes are timely reported to the NSLDS. Views of Responsible Officials - Management agrees with the finding.
Identification of the Federal Program - Student Financial Aid Cluster - Assistance Listing Nos. 84.007, 84.033, 84.063, and 84.268 Criteria - Institutions are required to report enrollment information under the Pell grant and the Direct Loan program via the National Student Loan Data System (NSLDS). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates reported to NSLDS. Institutions are responsible for accurate reporting. According to 34 CFR 685.309(2), the College is required to notify the Department of Education via the NSLDS if a “student has ceased to be enrolled on at least a half-time basis for the period for which the loan was intended”. Changes to status are required to be reported within 30 days of becoming aware of the status change, or with the next schedule transmission of statuses if the scheduled transmission is within 60 days. Condition - A sample of students were selected from the population of all students who received federal student financial aid during the year ended September 30, 2023. We obtained the student records and tested compliance with federal regulations for the specific loans and grants. For 1 student selected for Enrollment Reporting testing, the withdrawal date per the NSLDS enrollment detail did not agree to the withdrawal date per the College’s records. For 17 students selected for Enrollment Reporting testing, the status change to withdrawn was not reported within the 60 day reporting window after the status change was effective. For 5 students selected for Enrollment Reporting testing, the student’s withdrawal was not reported to NSLDS. Cause - The College’s processes of internal controls for reporting enrollment information and timely reporting of student status changes to NSLDS were not adequate. Effect - Enrollment reporting to NSLDS did not include accurate information. Student status changes were not reported to NSLDS within the required timeframe. Recommendation - We recommend the College revise its processes for reporting enrollment information and to timely report student status changes to NSLDS. The College should implement a process to review, update, and verify student enrollment statuses that appear on the Enrollment Reporting roster files. We also recommend that management implement controls to ensure reported changes are timely reported to the NSLDS. Views of Responsible Officials - Management agrees with the finding.
Identification of the Federal Program - Student Financial Aid Cluster - Assistance Listing Nos. 84.007, 84.033, 84.063, and 84.268 Criteria - Institutions are required to report enrollment information under the Pell grant and the Direct Loan program via the National Student Loan Data System (NSLDS). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates reported to NSLDS. Institutions are responsible for accurate reporting. According to 34 CFR 685.309(2), the College is required to notify the Department of Education via the NSLDS if a “student has ceased to be enrolled on at least a half-time basis for the period for which the loan was intended”. Changes to status are required to be reported within 30 days of becoming aware of the status change, or with the next schedule transmission of statuses if the scheduled transmission is within 60 days. Condition - A sample of students were selected from the population of all students who received federal student financial aid during the year ended September 30, 2023. We obtained the student records and tested compliance with federal regulations for the specific loans and grants. For 1 student selected for Enrollment Reporting testing, the withdrawal date per the NSLDS enrollment detail did not agree to the withdrawal date per the College’s records. For 17 students selected for Enrollment Reporting testing, the status change to withdrawn was not reported within the 60 day reporting window after the status change was effective. For 5 students selected for Enrollment Reporting testing, the student’s withdrawal was not reported to NSLDS. Cause - The College’s processes of internal controls for reporting enrollment information and timely reporting of student status changes to NSLDS were not adequate. Effect - Enrollment reporting to NSLDS did not include accurate information. Student status changes were not reported to NSLDS within the required timeframe. Recommendation - We recommend the College revise its processes for reporting enrollment information and to timely report student status changes to NSLDS. The College should implement a process to review, update, and verify student enrollment statuses that appear on the Enrollment Reporting roster files. We also recommend that management implement controls to ensure reported changes are timely reported to the NSLDS. Views of Responsible Officials - Management agrees with the finding.
Identification of the Federal Program - Student Financial Aid Cluster - Assistance Listing Nos. 84.007, 84.033, 84.063, and 84.268 Criteria - Institutions are required to report enrollment information under the Pell grant and the Direct Loan program via the National Student Loan Data System (NSLDS). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates reported to NSLDS. Institutions are responsible for accurate reporting. According to 34 CFR 685.309(2), the College is required to notify the Department of Education via the NSLDS if a “student has ceased to be enrolled on at least a half-time basis for the period for which the loan was intended”. Changes to status are required to be reported within 30 days of becoming aware of the status change, or with the next schedule transmission of statuses if the scheduled transmission is within 60 days. Condition - A sample of students were selected from the population of all students who received federal student financial aid during the year ended September 30, 2023. We obtained the student records and tested compliance with federal regulations for the specific loans and grants. For 1 student selected for Enrollment Reporting testing, the withdrawal date per the NSLDS enrollment detail did not agree to the withdrawal date per the College’s records. For 17 students selected for Enrollment Reporting testing, the status change to withdrawn was not reported within the 60 day reporting window after the status change was effective. For 5 students selected for Enrollment Reporting testing, the student’s withdrawal was not reported to NSLDS. Cause - The College’s processes of internal controls for reporting enrollment information and timely reporting of student status changes to NSLDS were not adequate. Effect - Enrollment reporting to NSLDS did not include accurate information. Student status changes were not reported to NSLDS within the required timeframe. Recommendation - We recommend the College revise its processes for reporting enrollment information and to timely report student status changes to NSLDS. The College should implement a process to review, update, and verify student enrollment statuses that appear on the Enrollment Reporting roster files. We also recommend that management implement controls to ensure reported changes are timely reported to the NSLDS. Views of Responsible Officials - Management agrees with the finding.
Identification of the Federal Program - Higher Education Emergency Relief Fund (HEERF) - Assistance Listing Numbers 84.425E, 84.425F, and 84.425M Criteria - The Coronavirus Aid, Relief, and Economic Security (CARES) Act Section 18004(e), the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Section Act 314(e), and the American Rescue Plan (ARP) Section 2003 requires an institution receiving funds under HEERF I, HEERF II, and HEERF III to submit a report to the secretary, at such time in such a manner as the secretary may require. Per the instructions for the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds, an institution must specify the amount of expended HEERF I, II, and III funds for each funding category. 2 CFR 200.303, Internal Controls, requires that recipients establish and maintain effective internal control over Federal awards that provides reasonable assurance that the recipient is managing Federal awards in compliance with Federal statutes, regulations, and the terms and conditions of the Federal awards. Condition - There was a lack of monitoring and appropriate review by the College of the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds. Effect - For the reporting period ended December 31, 2022, institutional expenditures of $71,280 were excluded from the report. Cause - The incorrect reporting is attributed to a lack of monitoring and appropriate review of the report by the College. Recommendation - The College should implement policies and procedures to monitor and review all reports. Views of Responsible Officials - The College agrees with the finding. The College will implement additional review procedures over grant reporting. The College will also revise and submit a corrected report.
Identification of the Federal Program - Higher Education Emergency Relief Fund (HEERF) - Assistance Listing Numbers 84.425E, 84.425F, and 84.425M Criteria - The Coronavirus Aid, Relief, and Economic Security (CARES) Act Section 18004(e), the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Section Act 314(e), and the American Rescue Plan (ARP) Section 2003 requires an institution receiving funds under HEERF I, HEERF II, and HEERF III to submit a report to the secretary, at such time in such a manner as the secretary may require. Per the instructions for the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds, an institution must specify the amount of expended HEERF I, II, and III funds for each funding category. 2 CFR 200.303, Internal Controls, requires that recipients establish and maintain effective internal control over Federal awards that provides reasonable assurance that the recipient is managing Federal awards in compliance with Federal statutes, regulations, and the terms and conditions of the Federal awards. Condition - There was a lack of monitoring and appropriate review by the College of the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds. Effect - For the reporting period ended December 31, 2022, institutional expenditures of $71,280 were excluded from the report. Cause - The incorrect reporting is attributed to a lack of monitoring and appropriate review of the report by the College. Recommendation - The College should implement policies and procedures to monitor and review all reports. Views of Responsible Officials - The College agrees with the finding. The College will implement additional review procedures over grant reporting. The College will also revise and submit a corrected report.
Identification of the Federal Program - Higher Education Emergency Relief Fund (HEERF) - Assistance Listing Numbers 84.425E, 84.425F, and 84.425M Criteria - The Coronavirus Aid, Relief, and Economic Security (CARES) Act Section 18004(e), the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Section Act 314(e), and the American Rescue Plan (ARP) Section 2003 requires an institution receiving funds under HEERF I, HEERF II, and HEERF III to submit a report to the secretary, at such time in such a manner as the secretary may require. Per the instructions for the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds, an institution must specify the amount of expended HEERF I, II, and III funds for each funding category. 2 CFR 200.303, Internal Controls, requires that recipients establish and maintain effective internal control over Federal awards that provides reasonable assurance that the recipient is managing Federal awards in compliance with Federal statutes, regulations, and the terms and conditions of the Federal awards. Condition - There was a lack of monitoring and appropriate review by the College of the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds. Effect - For the reporting period ended December 31, 2022, institutional expenditures of $71,280 were excluded from the report. Cause - The incorrect reporting is attributed to a lack of monitoring and appropriate review of the report by the College. Recommendation - The College should implement policies and procedures to monitor and review all reports. Views of Responsible Officials - The College agrees with the finding. The College will implement additional review procedures over grant reporting. The College will also revise and submit a corrected report.
Identification of the Federal Program - Student Financial Aid Cluster - Assistance Listing Nos. 84.007, 84.033, 84.063, and 84.268 Criteria - Institutions are required to report enrollment information under the Pell grant and the Direct Loan program via the National Student Loan Data System (NSLDS). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates reported to NSLDS. Institutions are responsible for accurate reporting. According to 34 CFR 685.309(2), the College is required to notify the Department of Education via the NSLDS if a “student has ceased to be enrolled on at least a half-time basis for the period for which the loan was intended”. Changes to status are required to be reported within 30 days of becoming aware of the status change, or with the next schedule transmission of statuses if the scheduled transmission is within 60 days. Condition - A sample of students were selected from the population of all students who received federal student financial aid during the year ended September 30, 2023. We obtained the student records and tested compliance with federal regulations for the specific loans and grants. For 1 student selected for Enrollment Reporting testing, the withdrawal date per the NSLDS enrollment detail did not agree to the withdrawal date per the College’s records. For 17 students selected for Enrollment Reporting testing, the status change to withdrawn was not reported within the 60 day reporting window after the status change was effective. For 5 students selected for Enrollment Reporting testing, the student’s withdrawal was not reported to NSLDS. Cause - The College’s processes of internal controls for reporting enrollment information and timely reporting of student status changes to NSLDS were not adequate. Effect - Enrollment reporting to NSLDS did not include accurate information. Student status changes were not reported to NSLDS within the required timeframe. Recommendation - We recommend the College revise its processes for reporting enrollment information and to timely report student status changes to NSLDS. The College should implement a process to review, update, and verify student enrollment statuses that appear on the Enrollment Reporting roster files. We also recommend that management implement controls to ensure reported changes are timely reported to the NSLDS. Views of Responsible Officials - Management agrees with the finding.
Identification of the Federal Program - Student Financial Aid Cluster - Assistance Listing Nos. 84.007, 84.033, 84.063, and 84.268 Criteria - Institutions are required to report enrollment information under the Pell grant and the Direct Loan program via the National Student Loan Data System (NSLDS). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates reported to NSLDS. Institutions are responsible for accurate reporting. According to 34 CFR 685.309(2), the College is required to notify the Department of Education via the NSLDS if a “student has ceased to be enrolled on at least a half-time basis for the period for which the loan was intended”. Changes to status are required to be reported within 30 days of becoming aware of the status change, or with the next schedule transmission of statuses if the scheduled transmission is within 60 days. Condition - A sample of students were selected from the population of all students who received federal student financial aid during the year ended September 30, 2023. We obtained the student records and tested compliance with federal regulations for the specific loans and grants. For 1 student selected for Enrollment Reporting testing, the withdrawal date per the NSLDS enrollment detail did not agree to the withdrawal date per the College’s records. For 17 students selected for Enrollment Reporting testing, the status change to withdrawn was not reported within the 60 day reporting window after the status change was effective. For 5 students selected for Enrollment Reporting testing, the student’s withdrawal was not reported to NSLDS. Cause - The College’s processes of internal controls for reporting enrollment information and timely reporting of student status changes to NSLDS were not adequate. Effect - Enrollment reporting to NSLDS did not include accurate information. Student status changes were not reported to NSLDS within the required timeframe. Recommendation - We recommend the College revise its processes for reporting enrollment information and to timely report student status changes to NSLDS. The College should implement a process to review, update, and verify student enrollment statuses that appear on the Enrollment Reporting roster files. We also recommend that management implement controls to ensure reported changes are timely reported to the NSLDS. Views of Responsible Officials - Management agrees with the finding.
Identification of the Federal Program - Student Financial Aid Cluster - Assistance Listing Nos. 84.007, 84.033, 84.063, and 84.268 Criteria - Institutions are required to report enrollment information under the Pell grant and the Direct Loan program via the National Student Loan Data System (NSLDS). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates reported to NSLDS. Institutions are responsible for accurate reporting. According to 34 CFR 685.309(2), the College is required to notify the Department of Education via the NSLDS if a “student has ceased to be enrolled on at least a half-time basis for the period for which the loan was intended”. Changes to status are required to be reported within 30 days of becoming aware of the status change, or with the next schedule transmission of statuses if the scheduled transmission is within 60 days. Condition - A sample of students were selected from the population of all students who received federal student financial aid during the year ended September 30, 2023. We obtained the student records and tested compliance with federal regulations for the specific loans and grants. For 1 student selected for Enrollment Reporting testing, the withdrawal date per the NSLDS enrollment detail did not agree to the withdrawal date per the College’s records. For 17 students selected for Enrollment Reporting testing, the status change to withdrawn was not reported within the 60 day reporting window after the status change was effective. For 5 students selected for Enrollment Reporting testing, the student’s withdrawal was not reported to NSLDS. Cause - The College’s processes of internal controls for reporting enrollment information and timely reporting of student status changes to NSLDS were not adequate. Effect - Enrollment reporting to NSLDS did not include accurate information. Student status changes were not reported to NSLDS within the required timeframe. Recommendation - We recommend the College revise its processes for reporting enrollment information and to timely report student status changes to NSLDS. The College should implement a process to review, update, and verify student enrollment statuses that appear on the Enrollment Reporting roster files. We also recommend that management implement controls to ensure reported changes are timely reported to the NSLDS. Views of Responsible Officials - Management agrees with the finding.
Identification of the Federal Program - Student Financial Aid Cluster - Assistance Listing Nos. 84.007, 84.033, 84.063, and 84.268 Criteria - Institutions are required to report enrollment information under the Pell grant and the Direct Loan program via the National Student Loan Data System (NSLDS). The administration of the Title IV programs depends heavily on the accuracy and timeliness of the enrollment information reported by institutions. Institutions must review, update, and verify student enrollment statuses, program information, and effective dates reported to NSLDS. Institutions are responsible for accurate reporting. According to 34 CFR 685.309(2), the College is required to notify the Department of Education via the NSLDS if a “student has ceased to be enrolled on at least a half-time basis for the period for which the loan was intended”. Changes to status are required to be reported within 30 days of becoming aware of the status change, or with the next schedule transmission of statuses if the scheduled transmission is within 60 days. Condition - A sample of students were selected from the population of all students who received federal student financial aid during the year ended September 30, 2023. We obtained the student records and tested compliance with federal regulations for the specific loans and grants. For 1 student selected for Enrollment Reporting testing, the withdrawal date per the NSLDS enrollment detail did not agree to the withdrawal date per the College’s records. For 17 students selected for Enrollment Reporting testing, the status change to withdrawn was not reported within the 60 day reporting window after the status change was effective. For 5 students selected for Enrollment Reporting testing, the student’s withdrawal was not reported to NSLDS. Cause - The College’s processes of internal controls for reporting enrollment information and timely reporting of student status changes to NSLDS were not adequate. Effect - Enrollment reporting to NSLDS did not include accurate information. Student status changes were not reported to NSLDS within the required timeframe. Recommendation - We recommend the College revise its processes for reporting enrollment information and to timely report student status changes to NSLDS. The College should implement a process to review, update, and verify student enrollment statuses that appear on the Enrollment Reporting roster files. We also recommend that management implement controls to ensure reported changes are timely reported to the NSLDS. Views of Responsible Officials - Management agrees with the finding.
Identification of the Federal Program - Higher Education Emergency Relief Fund (HEERF) - Assistance Listing Numbers 84.425E, 84.425F, and 84.425M Criteria - The Coronavirus Aid, Relief, and Economic Security (CARES) Act Section 18004(e), the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Section Act 314(e), and the American Rescue Plan (ARP) Section 2003 requires an institution receiving funds under HEERF I, HEERF II, and HEERF III to submit a report to the secretary, at such time in such a manner as the secretary may require. Per the instructions for the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds, an institution must specify the amount of expended HEERF I, II, and III funds for each funding category. 2 CFR 200.303, Internal Controls, requires that recipients establish and maintain effective internal control over Federal awards that provides reasonable assurance that the recipient is managing Federal awards in compliance with Federal statutes, regulations, and the terms and conditions of the Federal awards. Condition - There was a lack of monitoring and appropriate review by the College of the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds. Effect - For the reporting period ended December 31, 2022, institutional expenditures of $71,280 were excluded from the report. Cause - The incorrect reporting is attributed to a lack of monitoring and appropriate review of the report by the College. Recommendation - The College should implement policies and procedures to monitor and review all reports. Views of Responsible Officials - The College agrees with the finding. The College will implement additional review procedures over grant reporting. The College will also revise and submit a corrected report.
Identification of the Federal Program - Higher Education Emergency Relief Fund (HEERF) - Assistance Listing Numbers 84.425E, 84.425F, and 84.425M Criteria - The Coronavirus Aid, Relief, and Economic Security (CARES) Act Section 18004(e), the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Section Act 314(e), and the American Rescue Plan (ARP) Section 2003 requires an institution receiving funds under HEERF I, HEERF II, and HEERF III to submit a report to the secretary, at such time in such a manner as the secretary may require. Per the instructions for the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds, an institution must specify the amount of expended HEERF I, II, and III funds for each funding category. 2 CFR 200.303, Internal Controls, requires that recipients establish and maintain effective internal control over Federal awards that provides reasonable assurance that the recipient is managing Federal awards in compliance with Federal statutes, regulations, and the terms and conditions of the Federal awards. Condition - There was a lack of monitoring and appropriate review by the College of the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds. Effect - For the reporting period ended December 31, 2022, institutional expenditures of $71,280 were excluded from the report. Cause - The incorrect reporting is attributed to a lack of monitoring and appropriate review of the report by the College. Recommendation - The College should implement policies and procedures to monitor and review all reports. Views of Responsible Officials - The College agrees with the finding. The College will implement additional review procedures over grant reporting. The College will also revise and submit a corrected report.
Identification of the Federal Program - Higher Education Emergency Relief Fund (HEERF) - Assistance Listing Numbers 84.425E, 84.425F, and 84.425M Criteria - The Coronavirus Aid, Relief, and Economic Security (CARES) Act Section 18004(e), the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Section Act 314(e), and the American Rescue Plan (ARP) Section 2003 requires an institution receiving funds under HEERF I, HEERF II, and HEERF III to submit a report to the secretary, at such time in such a manner as the secretary may require. Per the instructions for the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds, an institution must specify the amount of expended HEERF I, II, and III funds for each funding category. 2 CFR 200.303, Internal Controls, requires that recipients establish and maintain effective internal control over Federal awards that provides reasonable assurance that the recipient is managing Federal awards in compliance with Federal statutes, regulations, and the terms and conditions of the Federal awards. Condition - There was a lack of monitoring and appropriate review by the College of the Quarterly Budget and Expenditure Reporting for all HEERF I, II, and III Grant Funds. Effect - For the reporting period ended December 31, 2022, institutional expenditures of $71,280 were excluded from the report. Cause - The incorrect reporting is attributed to a lack of monitoring and appropriate review of the report by the College. Recommendation - The College should implement policies and procedures to monitor and review all reports. Views of Responsible Officials - The College agrees with the finding. The College will implement additional review procedures over grant reporting. The College will also revise and submit a corrected report.