U.S. Department of Health and Human Services 2022-002 Procurement and Suspension and Debarment Program Name of Federal Program (CFDA Number) Health Centers Cluster: Consolidated Health Centers (93.224) Grants for Newly Expanded Services under the Health Care Program (93.527) Criteria - Recipients of federal awards must follow the procurement standards set out at 2 CFR section 200.317 through 200.326. They must use their own documented procurement procedures, which reflect applicable State laws and regulations, provided that the procedures conform to applicable Federal law and the procurement requirements identified in 2 CFR part 200. Recipients ?must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price? 2 CFR section 200.318(i). The Center?s procurement procedures include the requirement to maintain sufficient documentation of the history of procurement. The Center also has procedures to identify procurement transactions requiring competitive bids or proposals. Context and Condition - We selected four contracts/purchases to test for compliance with procurement standards. Records for two contracts lacked documentation sufficient to detail procurement history. Cause - The Center did not follow its documentation policy for obtaining contracts or bids. Effect - A potential failure to conduct procurement transactions in a manner providing full and open competition exists. Questioned Costs - No costs were questioned. Repeat Finding - No. Statistically valid - Yes. Recommendation - We recommend the Center ensure it 1) maintains documentation of the history of procurement and 2) monitors compliance with documentation requirements. Views of responsible officials - The Center will review its procurement policies and internal controls and ensure timely action is taken when noncompliance is identified.
U.S. Department of Health and Human Services 2022-003 Reporting Program Name of Federal Program (CFDA Number) Health Centers Cluster: Consolidated Health Centers (93.224) Grants for Newly Expanded Services under the Health Care Program (93.527) Criteria - The Center reports financial and nonfinancial data through the Universal Data System (UDS) annually. Context and Condition - We reviewed the Center?s 2021 UDS report and traced key line items identified in the 2021 Compliance Supplement to underlying accounting and other systems. We noted several key line items did not agree to the underlying information. Cause - The Center did not retain documents used to prepare the UDS report in sufficient detail to determine how the amounts reported related to the underlying information. Effect - Key line items of the 2021 UDS report may not be accurate. Questioned Costs - No costs were questioned. Repeat finding - No. Statistically valid - Yes. Recommendation- We recommend the Center retains documentation used to prepare its annual UDS report to ensure amounts reported can be traced to the underlying information in the Center?s systems. Views of responsible officials - The Center will review its document retention policies and ensure such documentation is retained to ensure information reported on our UDS reports can be traced to the source information in our systems.
U.S. Department of Health and Human Services 2022-002 Procurement and Suspension and Debarment Program Name of Federal Program (CFDA Number) Health Centers Cluster: Consolidated Health Centers (93.224) Grants for Newly Expanded Services under the Health Care Program (93.527) Criteria - Recipients of federal awards must follow the procurement standards set out at 2 CFR section 200.317 through 200.326. They must use their own documented procurement procedures, which reflect applicable State laws and regulations, provided that the procedures conform to applicable Federal law and the procurement requirements identified in 2 CFR part 200. Recipients ?must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price? 2 CFR section 200.318(i). The Center?s procurement procedures include the requirement to maintain sufficient documentation of the history of procurement. The Center also has procedures to identify procurement transactions requiring competitive bids or proposals. Context and Condition - We selected four contracts/purchases to test for compliance with procurement standards. Records for two contracts lacked documentation sufficient to detail procurement history. Cause - The Center did not follow its documentation policy for obtaining contracts or bids. Effect - A potential failure to conduct procurement transactions in a manner providing full and open competition exists. Questioned Costs - No costs were questioned. Repeat Finding - No. Statistically valid - Yes. Recommendation - We recommend the Center ensure it 1) maintains documentation of the history of procurement and 2) monitors compliance with documentation requirements. Views of responsible officials - The Center will review its procurement policies and internal controls and ensure timely action is taken when noncompliance is identified.
U.S. Department of Health and Human Services 2022-003 Reporting Program Name of Federal Program (CFDA Number) Health Centers Cluster: Consolidated Health Centers (93.224) Grants for Newly Expanded Services under the Health Care Program (93.527) Criteria - The Center reports financial and nonfinancial data through the Universal Data System (UDS) annually. Context and Condition - We reviewed the Center?s 2021 UDS report and traced key line items identified in the 2021 Compliance Supplement to underlying accounting and other systems. We noted several key line items did not agree to the underlying information. Cause - The Center did not retain documents used to prepare the UDS report in sufficient detail to determine how the amounts reported related to the underlying information. Effect - Key line items of the 2021 UDS report may not be accurate. Questioned Costs - No costs were questioned. Repeat finding - No. Statistically valid - Yes. Recommendation- We recommend the Center retains documentation used to prepare its annual UDS report to ensure amounts reported can be traced to the underlying information in the Center?s systems. Views of responsible officials - The Center will review its document retention policies and ensure such documentation is retained to ensure information reported on our UDS reports can be traced to the source information in our systems.
U.S. Department of Health and Human Services 2022-002 Procurement and Suspension and Debarment Program Name of Federal Program (CFDA Number) Health Centers Cluster: Consolidated Health Centers (93.224) Grants for Newly Expanded Services under the Health Care Program (93.527) Criteria - Recipients of federal awards must follow the procurement standards set out at 2 CFR section 200.317 through 200.326. They must use their own documented procurement procedures, which reflect applicable State laws and regulations, provided that the procedures conform to applicable Federal law and the procurement requirements identified in 2 CFR part 200. Recipients ?must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price? 2 CFR section 200.318(i). The Center?s procurement procedures include the requirement to maintain sufficient documentation of the history of procurement. The Center also has procedures to identify procurement transactions requiring competitive bids or proposals. Context and Condition - We selected four contracts/purchases to test for compliance with procurement standards. Records for two contracts lacked documentation sufficient to detail procurement history. Cause - The Center did not follow its documentation policy for obtaining contracts or bids. Effect - A potential failure to conduct procurement transactions in a manner providing full and open competition exists. Questioned Costs - No costs were questioned. Repeat Finding - No. Statistically valid - Yes. Recommendation - We recommend the Center ensure it 1) maintains documentation of the history of procurement and 2) monitors compliance with documentation requirements. Views of responsible officials - The Center will review its procurement policies and internal controls and ensure timely action is taken when noncompliance is identified.
U.S. Department of Health and Human Services 2022-003 Reporting Program Name of Federal Program (CFDA Number) Health Centers Cluster: Consolidated Health Centers (93.224) Grants for Newly Expanded Services under the Health Care Program (93.527) Criteria - The Center reports financial and nonfinancial data through the Universal Data System (UDS) annually. Context and Condition - We reviewed the Center?s 2021 UDS report and traced key line items identified in the 2021 Compliance Supplement to underlying accounting and other systems. We noted several key line items did not agree to the underlying information. Cause - The Center did not retain documents used to prepare the UDS report in sufficient detail to determine how the amounts reported related to the underlying information. Effect - Key line items of the 2021 UDS report may not be accurate. Questioned Costs - No costs were questioned. Repeat finding - No. Statistically valid - Yes. Recommendation- We recommend the Center retains documentation used to prepare its annual UDS report to ensure amounts reported can be traced to the underlying information in the Center?s systems. Views of responsible officials - The Center will review its document retention policies and ensure such documentation is retained to ensure information reported on our UDS reports can be traced to the source information in our systems.
U.S. Department of Health and Human Services 2022-002 Procurement and Suspension and Debarment Program Name of Federal Program (CFDA Number) Health Centers Cluster: Consolidated Health Centers (93.224) Grants for Newly Expanded Services under the Health Care Program (93.527) Criteria - Recipients of federal awards must follow the procurement standards set out at 2 CFR section 200.317 through 200.326. They must use their own documented procurement procedures, which reflect applicable State laws and regulations, provided that the procedures conform to applicable Federal law and the procurement requirements identified in 2 CFR part 200. Recipients ?must maintain records sufficient to detail the history of procurement. These records will include, but are not necessarily limited to the following: rationale for the method of procurement, selection of contract type, contractor selection or rejection, and the basis for the contract price? 2 CFR section 200.318(i). The Center?s procurement procedures include the requirement to maintain sufficient documentation of the history of procurement. The Center also has procedures to identify procurement transactions requiring competitive bids or proposals. Context and Condition - We selected four contracts/purchases to test for compliance with procurement standards. Records for two contracts lacked documentation sufficient to detail procurement history. Cause - The Center did not follow its documentation policy for obtaining contracts or bids. Effect - A potential failure to conduct procurement transactions in a manner providing full and open competition exists. Questioned Costs - No costs were questioned. Repeat Finding - No. Statistically valid - Yes. Recommendation - We recommend the Center ensure it 1) maintains documentation of the history of procurement and 2) monitors compliance with documentation requirements. Views of responsible officials - The Center will review its procurement policies and internal controls and ensure timely action is taken when noncompliance is identified.
U.S. Department of Health and Human Services 2022-003 Reporting Program Name of Federal Program (CFDA Number) Health Centers Cluster: Consolidated Health Centers (93.224) Grants for Newly Expanded Services under the Health Care Program (93.527) Criteria - The Center reports financial and nonfinancial data through the Universal Data System (UDS) annually. Context and Condition - We reviewed the Center?s 2021 UDS report and traced key line items identified in the 2021 Compliance Supplement to underlying accounting and other systems. We noted several key line items did not agree to the underlying information. Cause - The Center did not retain documents used to prepare the UDS report in sufficient detail to determine how the amounts reported related to the underlying information. Effect - Key line items of the 2021 UDS report may not be accurate. Questioned Costs - No costs were questioned. Repeat finding - No. Statistically valid - Yes. Recommendation- We recommend the Center retains documentation used to prepare its annual UDS report to ensure amounts reported can be traced to the underlying information in the Center?s systems. Views of responsible officials - The Center will review its document retention policies and ensure such documentation is retained to ensure information reported on our UDS reports can be traced to the source information in our systems.