Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Eligibility). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. Students that receive Pell may not receive more than six scheduled awards (12 semester, or the equivalent) as measured by the percentage of "lifetime eligibility used" field in the Common Origination and Disbursement ("COD") system. In addition, the maximum percentage of lifetime eligibility that can be used for student eligibility is 600%. Condition. At the beginning of the Fall 2022 semester, a student was approaching their 600% lifetime Pell limit. When a student is between 500% and 600%, the College is supposed to perform a manual calculation so that the Pell award comes close to the maximum limit but does not exceed it. However, due to mistakenly being marked as full-time instead of three-quarters-time, the calculation resulted in a payment of $3,761 instead of $2,821, an overpayment of Pell by $940. Cause. This condition was caused by a lack of detailed review of the manual Pell calculation before distribution of funds to the student. Effect. As a result, the College exceeded the Pell Lifetime Eligibility and overpaid a student with $940 in excess funds. It is our understanding that on September 15, 2023, the College was repaid by the student affected by the overpayment which was remitted to the Department of Education. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement a secondary review process of not only the calculation, but for the determination of information that is used in the calculation as well. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Eligibility). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. Students that receive Pell may not receive more than six scheduled awards (12 semester, or the equivalent) as measured by the percentage of "lifetime eligibility used" field in the Common Origination and Disbursement ("COD") system. In addition, the maximum percentage of lifetime eligibility that can be used for student eligibility is 600%. Condition. At the beginning of the Fall 2022 semester, a student was approaching their 600% lifetime Pell limit. When a student is between 500% and 600%, the College is supposed to perform a manual calculation so that the Pell award comes close to the maximum limit but does not exceed it. However, due to mistakenly being marked as full-time instead of three-quarters-time, the calculation resulted in a payment of $3,761 instead of $2,821, an overpayment of Pell by $940. Cause. This condition was caused by a lack of detailed review of the manual Pell calculation before distribution of funds to the student. Effect. As a result, the College exceeded the Pell Lifetime Eligibility and overpaid a student with $940 in excess funds. It is our understanding that on September 15, 2023, the College was repaid by the student affected by the overpayment which was remitted to the Department of Education. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement a secondary review process of not only the calculation, but for the determination of information that is used in the calculation as well. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Eligibility). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. Students that receive Pell may not receive more than six scheduled awards (12 semester, or the equivalent) as measured by the percentage of "lifetime eligibility used" field in the Common Origination and Disbursement ("COD") system. In addition, the maximum percentage of lifetime eligibility that can be used for student eligibility is 600%. Condition. At the beginning of the Fall 2022 semester, a student was approaching their 600% lifetime Pell limit. When a student is between 500% and 600%, the College is supposed to perform a manual calculation so that the Pell award comes close to the maximum limit but does not exceed it. However, due to mistakenly being marked as full-time instead of three-quarters-time, the calculation resulted in a payment of $3,761 instead of $2,821, an overpayment of Pell by $940. Cause. This condition was caused by a lack of detailed review of the manual Pell calculation before distribution of funds to the student. Effect. As a result, the College exceeded the Pell Lifetime Eligibility and overpaid a student with $940 in excess funds. It is our understanding that on September 15, 2023, the College was repaid by the student affected by the overpayment which was remitted to the Department of Education. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement a secondary review process of not only the calculation, but for the determination of information that is used in the calculation as well. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Eligibility). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. Students that receive Pell may not receive more than six scheduled awards (12 semester, or the equivalent) as measured by the percentage of "lifetime eligibility used" field in the Common Origination and Disbursement ("COD") system. In addition, the maximum percentage of lifetime eligibility that can be used for student eligibility is 600%. Condition. At the beginning of the Fall 2022 semester, a student was approaching their 600% lifetime Pell limit. When a student is between 500% and 600%, the College is supposed to perform a manual calculation so that the Pell award comes close to the maximum limit but does not exceed it. However, due to mistakenly being marked as full-time instead of three-quarters-time, the calculation resulted in a payment of $3,761 instead of $2,821, an overpayment of Pell by $940. Cause. This condition was caused by a lack of detailed review of the manual Pell calculation before distribution of funds to the student. Effect. As a result, the College exceeded the Pell Lifetime Eligibility and overpaid a student with $940 in excess funds. It is our understanding that on September 15, 2023, the College was repaid by the student affected by the overpayment which was remitted to the Department of Education. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement a secondary review process of not only the calculation, but for the determination of information that is used in the calculation as well. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The return of Title IV funds must be attributed to the semester in which the student earned the aid. Condition. When funds were returned through COD for one student, they were mistakenly applied to the Fall 2022 semester instead of being applied to the Spring 2023 semester, the semester in which the aid was earned. Cause. This condition was caused by a lack of detailed review of the return to Title IV distribution related to the student. Effect. As a result of this condition, the College corrected their mistake by removing the refund from the fall 2022 semester and applying it to the Spring 2023 semester on June 12, 2023. Due to the Covid Forbearance ruling, the unsubsidized loan did not accrue interest which made the correction more straight forward. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that the return to Title IV calculation and distribution is being reviewed by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The return of Title IV funds must be attributed to the semester in which the student earned the aid. Condition. When funds were returned through COD for one student, they were mistakenly applied to the Fall 2022 semester instead of being applied to the Spring 2023 semester, the semester in which the aid was earned. Cause. This condition was caused by a lack of detailed review of the return to Title IV distribution related to the student. Effect. As a result of this condition, the College corrected their mistake by removing the refund from the fall 2022 semester and applying it to the Spring 2023 semester on June 12, 2023. Due to the Covid Forbearance ruling, the unsubsidized loan did not accrue interest which made the correction more straight forward. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that the return to Title IV calculation and distribution is being reviewed by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The return of Title IV funds must be attributed to the semester in which the student earned the aid. Condition. When funds were returned through COD for one student, they were mistakenly applied to the Fall 2022 semester instead of being applied to the Spring 2023 semester, the semester in which the aid was earned. Cause. This condition was caused by a lack of detailed review of the return to Title IV distribution related to the student. Effect. As a result of this condition, the College corrected their mistake by removing the refund from the fall 2022 semester and applying it to the Spring 2023 semester on June 12, 2023. Due to the Covid Forbearance ruling, the unsubsidized loan did not accrue interest which made the correction more straight forward. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that the return to Title IV calculation and distribution is being reviewed by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The return of Title IV funds must be attributed to the semester in which the student earned the aid. Condition. When funds were returned through COD for one student, they were mistakenly applied to the Fall 2022 semester instead of being applied to the Spring 2023 semester, the semester in which the aid was earned. Cause. This condition was caused by a lack of detailed review of the return to Title IV distribution related to the student. Effect. As a result of this condition, the College corrected their mistake by removing the refund from the fall 2022 semester and applying it to the Spring 2023 semester on June 12, 2023. Due to the Covid Forbearance ruling, the unsubsidized loan did not accrue interest which made the correction more straight forward. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that the return to Title IV calculation and distribution is being reviewed by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The Federal Trade Commission (FTC) states that the Gramm Leach Bliley Act "requires financial institutions to explain their information-sharing practices to their customers and safeguard sensitive data." Condition. The College's most recent Gramm Leach Bliley Policy fails to address the assessment of apps that are developed by the institution, the disposal of customer information securely, and maintaining a log of authorized users' activity and keeping an eye out for unauthorized access.Cause. The College does not have a review process in place for ensuring all safeguard policies are met in accordance with the Gramm Leach Bliley Act. Effect. As a result of this condition, the College isn't meeting the safeguard requirements necessary to comply with the FTC. In addition, the lack of safeguard controls creates an increased risk to highly sensitive data that is possessed by the College. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that all Gramm Leach Bliley Policies are met and verified by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The Federal Trade Commission (FTC) states that the Gramm Leach Bliley Act "requires financial institutions to explain their information-sharing practices to their customers and safeguard sensitive data." Condition. The College's most recent Gramm Leach Bliley Policy fails to address the assessment of apps that are developed by the institution, the disposal of customer information securely, and maintaining a log of authorized users' activity and keeping an eye out for unauthorized access.Cause. The College does not have a review process in place for ensuring all safeguard policies are met in accordance with the Gramm Leach Bliley Act. Effect. As a result of this condition, the College isn't meeting the safeguard requirements necessary to comply with the FTC. In addition, the lack of safeguard controls creates an increased risk to highly sensitive data that is possessed by the College. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that all Gramm Leach Bliley Policies are met and verified by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The Federal Trade Commission (FTC) states that the Gramm Leach Bliley Act "requires financial institutions to explain their information-sharing practices to their customers and safeguard sensitive data." Condition. The College's most recent Gramm Leach Bliley Policy fails to address the assessment of apps that are developed by the institution, the disposal of customer information securely, and maintaining a log of authorized users' activity and keeping an eye out for unauthorized access.Cause. The College does not have a review process in place for ensuring all safeguard policies are met in accordance with the Gramm Leach Bliley Act. Effect. As a result of this condition, the College isn't meeting the safeguard requirements necessary to comply with the FTC. In addition, the lack of safeguard controls creates an increased risk to highly sensitive data that is possessed by the College. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that all Gramm Leach Bliley Policies are met and verified by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The Federal Trade Commission (FTC) states that the Gramm Leach Bliley Act "requires financial institutions to explain their information-sharing practices to their customers and safeguard sensitive data." Condition. The College's most recent Gramm Leach Bliley Policy fails to address the assessment of apps that are developed by the institution, the disposal of customer information securely, and maintaining a log of authorized users' activity and keeping an eye out for unauthorized access.Cause. The College does not have a review process in place for ensuring all safeguard policies are met in accordance with the Gramm Leach Bliley Act. Effect. As a result of this condition, the College isn't meeting the safeguard requirements necessary to comply with the FTC. In addition, the lack of safeguard controls creates an increased risk to highly sensitive data that is possessed by the College. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that all Gramm Leach Bliley Policies are met and verified by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Cash Management). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633, P268K231633. Criteria. Monthly reconciliations are required to be performed by the College to ensure the amount drawn down for direct loans doesn't exceed the amount disbursed. Condition. The College was unable to reconcile direct loans with the COD website during fiscal 2023. The College was unable to obtain the COD reports needed for monthly direct loan reconciliations. Cause. The College did not explore all of its options to correct its technological issues and doesn't have a policy in place to fall back on when system generated reports can't be produced. Effect. As a result of this condition, the College isn't meeting its obligation to complete reconciliations of direct loans on a monthly basis and risks overdrawing. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College communicate with other schools to develop a policy for handling matters such as these when having technology issues. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Cash Management). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633, P268K231633. Criteria. Monthly reconciliations are required to be performed by the College to ensure the amount drawn down for direct loans doesn't exceed the amount disbursed. Condition. The College was unable to reconcile direct loans with the COD website during fiscal 2023. The College was unable to obtain the COD reports needed for monthly direct loan reconciliations. Cause. The College did not explore all of its options to correct its technological issues and doesn't have a policy in place to fall back on when system generated reports can't be produced. Effect. As a result of this condition, the College isn't meeting its obligation to complete reconciliations of direct loans on a monthly basis and risks overdrawing. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College communicate with other schools to develop a policy for handling matters such as these when having technology issues. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Cash Management). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633, P268K231633. Criteria. Monthly reconciliations are required to be performed by the College to ensure the amount drawn down for direct loans doesn't exceed the amount disbursed. Condition. The College was unable to reconcile direct loans with the COD website during fiscal 2023. The College was unable to obtain the COD reports needed for monthly direct loan reconciliations. Cause. The College did not explore all of its options to correct its technological issues and doesn't have a policy in place to fall back on when system generated reports can't be produced. Effect. As a result of this condition, the College isn't meeting its obligation to complete reconciliations of direct loans on a monthly basis and risks overdrawing. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College communicate with other schools to develop a policy for handling matters such as these when having technology issues. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Cash Management). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633, P268K231633. Criteria. Monthly reconciliations are required to be performed by the College to ensure the amount drawn down for direct loans doesn't exceed the amount disbursed. Condition. The College was unable to reconcile direct loans with the COD website during fiscal 2023. The College was unable to obtain the COD reports needed for monthly direct loan reconciliations. Cause. The College did not explore all of its options to correct its technological issues and doesn't have a policy in place to fall back on when system generated reports can't be produced. Effect. As a result of this condition, the College isn't meeting its obligation to complete reconciliations of direct loans on a monthly basis and risks overdrawing. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College communicate with other schools to develop a policy for handling matters such as these when having technology issues. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Eligibility). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. Students that receive Pell may not receive more than six scheduled awards (12 semester, or the equivalent) as measured by the percentage of "lifetime eligibility used" field in the Common Origination and Disbursement ("COD") system. In addition, the maximum percentage of lifetime eligibility that can be used for student eligibility is 600%. Condition. At the beginning of the Fall 2022 semester, a student was approaching their 600% lifetime Pell limit. When a student is between 500% and 600%, the College is supposed to perform a manual calculation so that the Pell award comes close to the maximum limit but does not exceed it. However, due to mistakenly being marked as full-time instead of three-quarters-time, the calculation resulted in a payment of $3,761 instead of $2,821, an overpayment of Pell by $940. Cause. This condition was caused by a lack of detailed review of the manual Pell calculation before distribution of funds to the student. Effect. As a result, the College exceeded the Pell Lifetime Eligibility and overpaid a student with $940 in excess funds. It is our understanding that on September 15, 2023, the College was repaid by the student affected by the overpayment which was remitted to the Department of Education. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement a secondary review process of not only the calculation, but for the determination of information that is used in the calculation as well. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Eligibility). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. Students that receive Pell may not receive more than six scheduled awards (12 semester, or the equivalent) as measured by the percentage of "lifetime eligibility used" field in the Common Origination and Disbursement ("COD") system. In addition, the maximum percentage of lifetime eligibility that can be used for student eligibility is 600%. Condition. At the beginning of the Fall 2022 semester, a student was approaching their 600% lifetime Pell limit. When a student is between 500% and 600%, the College is supposed to perform a manual calculation so that the Pell award comes close to the maximum limit but does not exceed it. However, due to mistakenly being marked as full-time instead of three-quarters-time, the calculation resulted in a payment of $3,761 instead of $2,821, an overpayment of Pell by $940. Cause. This condition was caused by a lack of detailed review of the manual Pell calculation before distribution of funds to the student. Effect. As a result, the College exceeded the Pell Lifetime Eligibility and overpaid a student with $940 in excess funds. It is our understanding that on September 15, 2023, the College was repaid by the student affected by the overpayment which was remitted to the Department of Education. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement a secondary review process of not only the calculation, but for the determination of information that is used in the calculation as well. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Eligibility). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. Students that receive Pell may not receive more than six scheduled awards (12 semester, or the equivalent) as measured by the percentage of "lifetime eligibility used" field in the Common Origination and Disbursement ("COD") system. In addition, the maximum percentage of lifetime eligibility that can be used for student eligibility is 600%. Condition. At the beginning of the Fall 2022 semester, a student was approaching their 600% lifetime Pell limit. When a student is between 500% and 600%, the College is supposed to perform a manual calculation so that the Pell award comes close to the maximum limit but does not exceed it. However, due to mistakenly being marked as full-time instead of three-quarters-time, the calculation resulted in a payment of $3,761 instead of $2,821, an overpayment of Pell by $940. Cause. This condition was caused by a lack of detailed review of the manual Pell calculation before distribution of funds to the student. Effect. As a result, the College exceeded the Pell Lifetime Eligibility and overpaid a student with $940 in excess funds. It is our understanding that on September 15, 2023, the College was repaid by the student affected by the overpayment which was remitted to the Department of Education. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement a secondary review process of not only the calculation, but for the determination of information that is used in the calculation as well. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Eligibility). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. Students that receive Pell may not receive more than six scheduled awards (12 semester, or the equivalent) as measured by the percentage of "lifetime eligibility used" field in the Common Origination and Disbursement ("COD") system. In addition, the maximum percentage of lifetime eligibility that can be used for student eligibility is 600%. Condition. At the beginning of the Fall 2022 semester, a student was approaching their 600% lifetime Pell limit. When a student is between 500% and 600%, the College is supposed to perform a manual calculation so that the Pell award comes close to the maximum limit but does not exceed it. However, due to mistakenly being marked as full-time instead of three-quarters-time, the calculation resulted in a payment of $3,761 instead of $2,821, an overpayment of Pell by $940. Cause. This condition was caused by a lack of detailed review of the manual Pell calculation before distribution of funds to the student. Effect. As a result, the College exceeded the Pell Lifetime Eligibility and overpaid a student with $940 in excess funds. It is our understanding that on September 15, 2023, the College was repaid by the student affected by the overpayment which was remitted to the Department of Education. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement a secondary review process of not only the calculation, but for the determination of information that is used in the calculation as well. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The return of Title IV funds must be attributed to the semester in which the student earned the aid. Condition. When funds were returned through COD for one student, they were mistakenly applied to the Fall 2022 semester instead of being applied to the Spring 2023 semester, the semester in which the aid was earned. Cause. This condition was caused by a lack of detailed review of the return to Title IV distribution related to the student. Effect. As a result of this condition, the College corrected their mistake by removing the refund from the fall 2022 semester and applying it to the Spring 2023 semester on June 12, 2023. Due to the Covid Forbearance ruling, the unsubsidized loan did not accrue interest which made the correction more straight forward. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that the return to Title IV calculation and distribution is being reviewed by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The return of Title IV funds must be attributed to the semester in which the student earned the aid. Condition. When funds were returned through COD for one student, they were mistakenly applied to the Fall 2022 semester instead of being applied to the Spring 2023 semester, the semester in which the aid was earned. Cause. This condition was caused by a lack of detailed review of the return to Title IV distribution related to the student. Effect. As a result of this condition, the College corrected their mistake by removing the refund from the fall 2022 semester and applying it to the Spring 2023 semester on June 12, 2023. Due to the Covid Forbearance ruling, the unsubsidized loan did not accrue interest which made the correction more straight forward. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that the return to Title IV calculation and distribution is being reviewed by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The return of Title IV funds must be attributed to the semester in which the student earned the aid. Condition. When funds were returned through COD for one student, they were mistakenly applied to the Fall 2022 semester instead of being applied to the Spring 2023 semester, the semester in which the aid was earned. Cause. This condition was caused by a lack of detailed review of the return to Title IV distribution related to the student. Effect. As a result of this condition, the College corrected their mistake by removing the refund from the fall 2022 semester and applying it to the Spring 2023 semester on June 12, 2023. Due to the Covid Forbearance ruling, the unsubsidized loan did not accrue interest which made the correction more straight forward. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that the return to Title IV calculation and distribution is being reviewed by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The return of Title IV funds must be attributed to the semester in which the student earned the aid. Condition. When funds were returned through COD for one student, they were mistakenly applied to the Fall 2022 semester instead of being applied to the Spring 2023 semester, the semester in which the aid was earned. Cause. This condition was caused by a lack of detailed review of the return to Title IV distribution related to the student. Effect. As a result of this condition, the College corrected their mistake by removing the refund from the fall 2022 semester and applying it to the Spring 2023 semester on June 12, 2023. Due to the Covid Forbearance ruling, the unsubsidized loan did not accrue interest which made the correction more straight forward. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that the return to Title IV calculation and distribution is being reviewed by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The Federal Trade Commission (FTC) states that the Gramm Leach Bliley Act "requires financial institutions to explain their information-sharing practices to their customers and safeguard sensitive data." Condition. The College's most recent Gramm Leach Bliley Policy fails to address the assessment of apps that are developed by the institution, the disposal of customer information securely, and maintaining a log of authorized users' activity and keeping an eye out for unauthorized access.Cause. The College does not have a review process in place for ensuring all safeguard policies are met in accordance with the Gramm Leach Bliley Act. Effect. As a result of this condition, the College isn't meeting the safeguard requirements necessary to comply with the FTC. In addition, the lack of safeguard controls creates an increased risk to highly sensitive data that is possessed by the College. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that all Gramm Leach Bliley Policies are met and verified by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The Federal Trade Commission (FTC) states that the Gramm Leach Bliley Act "requires financial institutions to explain their information-sharing practices to their customers and safeguard sensitive data." Condition. The College's most recent Gramm Leach Bliley Policy fails to address the assessment of apps that are developed by the institution, the disposal of customer information securely, and maintaining a log of authorized users' activity and keeping an eye out for unauthorized access.Cause. The College does not have a review process in place for ensuring all safeguard policies are met in accordance with the Gramm Leach Bliley Act. Effect. As a result of this condition, the College isn't meeting the safeguard requirements necessary to comply with the FTC. In addition, the lack of safeguard controls creates an increased risk to highly sensitive data that is possessed by the College. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that all Gramm Leach Bliley Policies are met and verified by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The Federal Trade Commission (FTC) states that the Gramm Leach Bliley Act "requires financial institutions to explain their information-sharing practices to their customers and safeguard sensitive data." Condition. The College's most recent Gramm Leach Bliley Policy fails to address the assessment of apps that are developed by the institution, the disposal of customer information securely, and maintaining a log of authorized users' activity and keeping an eye out for unauthorized access.Cause. The College does not have a review process in place for ensuring all safeguard policies are met in accordance with the Gramm Leach Bliley Act. Effect. As a result of this condition, the College isn't meeting the safeguard requirements necessary to comply with the FTC. In addition, the lack of safeguard controls creates an increased risk to highly sensitive data that is possessed by the College. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that all Gramm Leach Bliley Policies are met and verified by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Special Tests and Provisions). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633 and P268K231633. Criteria. The Federal Trade Commission (FTC) states that the Gramm Leach Bliley Act "requires financial institutions to explain their information-sharing practices to their customers and safeguard sensitive data." Condition. The College's most recent Gramm Leach Bliley Policy fails to address the assessment of apps that are developed by the institution, the disposal of customer information securely, and maintaining a log of authorized users' activity and keeping an eye out for unauthorized access.Cause. The College does not have a review process in place for ensuring all safeguard policies are met in accordance with the Gramm Leach Bliley Act. Effect. As a result of this condition, the College isn't meeting the safeguard requirements necessary to comply with the FTC. In addition, the lack of safeguard controls creates an increased risk to highly sensitive data that is possessed by the College. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement procedures to ensure that all Gramm Leach Bliley Policies are met and verified by a second individual. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Cash Management). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633, P268K231633. Criteria. Monthly reconciliations are required to be performed by the College to ensure the amount drawn down for direct loans doesn't exceed the amount disbursed. Condition. The College was unable to reconcile direct loans with the COD website during fiscal 2023. The College was unable to obtain the COD reports needed for monthly direct loan reconciliations. Cause. The College did not explore all of its options to correct its technological issues and doesn't have a policy in place to fall back on when system generated reports can't be produced. Effect. As a result of this condition, the College isn't meeting its obligation to complete reconciliations of direct loans on a monthly basis and risks overdrawing. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College communicate with other schools to develop a policy for handling matters such as these when having technology issues. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Cash Management). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633, P268K231633. Criteria. Monthly reconciliations are required to be performed by the College to ensure the amount drawn down for direct loans doesn't exceed the amount disbursed. Condition. The College was unable to reconcile direct loans with the COD website during fiscal 2023. The College was unable to obtain the COD reports needed for monthly direct loan reconciliations. Cause. The College did not explore all of its options to correct its technological issues and doesn't have a policy in place to fall back on when system generated reports can't be produced. Effect. As a result of this condition, the College isn't meeting its obligation to complete reconciliations of direct loans on a monthly basis and risks overdrawing. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College communicate with other schools to develop a policy for handling matters such as these when having technology issues. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Cash Management). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633, P268K231633. Criteria. Monthly reconciliations are required to be performed by the College to ensure the amount drawn down for direct loans doesn't exceed the amount disbursed. Condition. The College was unable to reconcile direct loans with the COD website during fiscal 2023. The College was unable to obtain the COD reports needed for monthly direct loan reconciliations. Cause. The College did not explore all of its options to correct its technological issues and doesn't have a policy in place to fall back on when system generated reports can't be produced. Effect. As a result of this condition, the College isn't meeting its obligation to complete reconciliations of direct loans on a monthly basis and risks overdrawing. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College communicate with other schools to develop a policy for handling matters such as these when having technology issues. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.
Finding Type. Immaterial Noncompliance / Significant Deficiency in Internal Control over Compliance (Cash Management). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222008, P033A222008, P063P221633, P268K231633. Criteria. Monthly reconciliations are required to be performed by the College to ensure the amount drawn down for direct loans doesn't exceed the amount disbursed. Condition. The College was unable to reconcile direct loans with the COD website during fiscal 2023. The College was unable to obtain the COD reports needed for monthly direct loan reconciliations. Cause. The College did not explore all of its options to correct its technological issues and doesn't have a policy in place to fall back on when system generated reports can't be produced. Effect. As a result of this condition, the College isn't meeting its obligation to complete reconciliations of direct loans on a monthly basis and risks overdrawing. Questioned Costs. No costs were required to be questioned as a result of this finding, inasmuch as our testing did not reveal any unallowed costs. Recommendation. We recommend that the College communicate with other schools to develop a policy for handling matters such as these when having technology issues. View of Responsible Officials. Management agrees with this finding and has prepared a Corrective Action Plan.