FAC Explorer

Audit 296750

FY End
2022-12-31
Total Expended
$1.10M
Findings
4
Programs
12
Organization: Ford County, Kansas (KS)
Year: 2022 Accepted: 2024-03-22
Auditor: Kennedy McKee & Company LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
383733 2022-004 Significant Deficiency Yes C
383734 2022-004 Significant Deficiency Yes C
960175 2022-004 Significant Deficiency Yes C
960176 2022-004 Significant Deficiency Yes C

Programs

ALN Program Spent Major Findings
93.323 Epidemiology and Laboratory Capacity for Infectious Diseases (elc) $304,276 Yes 1
10.557 Special Supplemental Nutrition Program for Women, Infants, and Children $250,227 Yes 1
93.268 Immunization Cooperative Agreements $164,669 - 0
16.575 Crime Victim Assistance $149,184 - 0
14.231 Emergency Solutions Grant Program $95,549 - 0
21.027 Coronavirus State and Local Fiscal Recovery Funds $60,000 - 0
16.588 Violence Against Women Formula Grants $57,837 - 0
93.994 Maternal and Child Health Services Block Grant to the States $13,025 - 0
93.069 Public Health Emergency Preparedness $6,774 - 0
93.224 Consolidated Health Centers (community Health Centers, Migrant Health Centers, Health Care for the Homeless, and Public Housing Primary Care) $677 - 0
97.039 Hazard Mitigation Grant $261 - 0
14.228 Community Development Block Grants/state's Program and Non-Entitlement Grants in Hawaii $150 - 0

Contacts

Name Title Type
M8FPBFASKQG1 Jonathan Gilbert Auditee
6202274670 Patrick Friess Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation Accounting Policies: Expenditures reported on the Schedule are prepared using the regulatory basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Expenditures include disbursements, accounts payable, and encumbrances, with disbursements being adjusted for prior year’s accounts payable and encumbrances. De Minimis Rate Used: N Rate Explanation: n/a The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal award activity of Ford County, Kansas under programs of the federal government for the year ended December 31, 2022. The information in the Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the County, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the County. The Schedule is presented using a regulatory basis of accounting prescribed by the Kansas Municipal Audit and Accounting Guide (as described in Note A to the financial statement), which is the same basis of accounting as the financial statement accompanying this schedule.
Title: Basis of Accounting Accounting Policies: Expenditures reported on the Schedule are prepared using the regulatory basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Expenditures include disbursements, accounts payable, and encumbrances, with disbursements being adjusted for prior year’s accounts payable and encumbrances. De Minimis Rate Used: N Rate Explanation: n/a Expenditures reported on the Schedule are prepared using the regulatory basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Expenditures include disbursements, accounts payable, and encumbrances, with disbursements being adjusted for prior year’s accounts payable and encumbrances.

Finding Details

Finding 2022-004
U.S. DEPARTMENT OF AGRICUTLTURE KANSAS DEPARTMENT OF HEALTH and ENVIRONMENT Special Supplemental Nutrition Program for Women, Infant, & Children – CFDA No. 10.557 Grant period: Year Ended December 31, 2022 U.S. DEPARTMENT OF HEALTH and HUMAN SERVICES KANSAS DEPARTMENT OF HEALTH and ENVIRONMENT Epidemiology and Laboratory Capacity for Infections Disease – CFDA No. 93.323 Grant period: Year Ended December 31, 2022 SIGNIFICANT DEFICIENCY 2022-004: Condition and Context: The County does not have a complete set of written cash management policies and procedures as required by the Uniform Guidance. The lack of written procedures did not result in any material noncompliance, fraud or abuse with respect to the major program. Criteria: The Uniform Guidance requires Non-Federal entities other than States, including those operating Federal programs as subrecipients of States, to follow the cash management standards set out at 2 CFR section 200.305. The County must have a complete set of written cash management policies, which conform to applicable Federal statutes and the cash management requirements identified in 2 CFR part 200. Cause: The County was unaware of the written cash management policy requirements required by the Uniform Guidance. Effect: An important component of internal controls is the existence of operating policies and procedures and that they are clearly understood and communicated. Without clear written policies and procedures, there is a higher risk of noncompliance with program requirements. Recommendation: Management should determine the scope of written policies needed for compliance with all federal programs and develop policies and procedures to comply with the Uniform Guidance. Grantee Response: Management agrees with the finding and recommendation. The County’s existing policies are currently under review by management and staff to determine what updates/changes are necessary in order to meet the Uniform Guidance requirements. Once any updates/changes are drafted, the policy will be presented to the Governing Body for review and approval.
Finding 2022-004
U.S. DEPARTMENT OF AGRICUTLTURE KANSAS DEPARTMENT OF HEALTH and ENVIRONMENT Special Supplemental Nutrition Program for Women, Infant, & Children – CFDA No. 10.557 Grant period: Year Ended December 31, 2022 U.S. DEPARTMENT OF HEALTH and HUMAN SERVICES KANSAS DEPARTMENT OF HEALTH and ENVIRONMENT Epidemiology and Laboratory Capacity for Infections Disease – CFDA No. 93.323 Grant period: Year Ended December 31, 2022 SIGNIFICANT DEFICIENCY 2022-004: Condition and Context: The County does not have a complete set of written cash management policies and procedures as required by the Uniform Guidance. The lack of written procedures did not result in any material noncompliance, fraud or abuse with respect to the major program. Criteria: The Uniform Guidance requires Non-Federal entities other than States, including those operating Federal programs as subrecipients of States, to follow the cash management standards set out at 2 CFR section 200.305. The County must have a complete set of written cash management policies, which conform to applicable Federal statutes and the cash management requirements identified in 2 CFR part 200. Cause: The County was unaware of the written cash management policy requirements required by the Uniform Guidance. Effect: An important component of internal controls is the existence of operating policies and procedures and that they are clearly understood and communicated. Without clear written policies and procedures, there is a higher risk of noncompliance with program requirements. Recommendation: Management should determine the scope of written policies needed for compliance with all federal programs and develop policies and procedures to comply with the Uniform Guidance. Grantee Response: Management agrees with the finding and recommendation. The County’s existing policies are currently under review by management and staff to determine what updates/changes are necessary in order to meet the Uniform Guidance requirements. Once any updates/changes are drafted, the policy will be presented to the Governing Body for review and approval.
Finding 2022-004
U.S. DEPARTMENT OF AGRICUTLTURE KANSAS DEPARTMENT OF HEALTH and ENVIRONMENT Special Supplemental Nutrition Program for Women, Infant, & Children – CFDA No. 10.557 Grant period: Year Ended December 31, 2022 U.S. DEPARTMENT OF HEALTH and HUMAN SERVICES KANSAS DEPARTMENT OF HEALTH and ENVIRONMENT Epidemiology and Laboratory Capacity for Infections Disease – CFDA No. 93.323 Grant period: Year Ended December 31, 2022 SIGNIFICANT DEFICIENCY 2022-004: Condition and Context: The County does not have a complete set of written cash management policies and procedures as required by the Uniform Guidance. The lack of written procedures did not result in any material noncompliance, fraud or abuse with respect to the major program. Criteria: The Uniform Guidance requires Non-Federal entities other than States, including those operating Federal programs as subrecipients of States, to follow the cash management standards set out at 2 CFR section 200.305. The County must have a complete set of written cash management policies, which conform to applicable Federal statutes and the cash management requirements identified in 2 CFR part 200. Cause: The County was unaware of the written cash management policy requirements required by the Uniform Guidance. Effect: An important component of internal controls is the existence of operating policies and procedures and that they are clearly understood and communicated. Without clear written policies and procedures, there is a higher risk of noncompliance with program requirements. Recommendation: Management should determine the scope of written policies needed for compliance with all federal programs and develop policies and procedures to comply with the Uniform Guidance. Grantee Response: Management agrees with the finding and recommendation. The County’s existing policies are currently under review by management and staff to determine what updates/changes are necessary in order to meet the Uniform Guidance requirements. Once any updates/changes are drafted, the policy will be presented to the Governing Body for review and approval.
Finding 2022-004
U.S. DEPARTMENT OF AGRICUTLTURE KANSAS DEPARTMENT OF HEALTH and ENVIRONMENT Special Supplemental Nutrition Program for Women, Infant, & Children – CFDA No. 10.557 Grant period: Year Ended December 31, 2022 U.S. DEPARTMENT OF HEALTH and HUMAN SERVICES KANSAS DEPARTMENT OF HEALTH and ENVIRONMENT Epidemiology and Laboratory Capacity for Infections Disease – CFDA No. 93.323 Grant period: Year Ended December 31, 2022 SIGNIFICANT DEFICIENCY 2022-004: Condition and Context: The County does not have a complete set of written cash management policies and procedures as required by the Uniform Guidance. The lack of written procedures did not result in any material noncompliance, fraud or abuse with respect to the major program. Criteria: The Uniform Guidance requires Non-Federal entities other than States, including those operating Federal programs as subrecipients of States, to follow the cash management standards set out at 2 CFR section 200.305. The County must have a complete set of written cash management policies, which conform to applicable Federal statutes and the cash management requirements identified in 2 CFR part 200. Cause: The County was unaware of the written cash management policy requirements required by the Uniform Guidance. Effect: An important component of internal controls is the existence of operating policies and procedures and that they are clearly understood and communicated. Without clear written policies and procedures, there is a higher risk of noncompliance with program requirements. Recommendation: Management should determine the scope of written policies needed for compliance with all federal programs and develop policies and procedures to comply with the Uniform Guidance. Grantee Response: Management agrees with the finding and recommendation. The County’s existing policies are currently under review by management and staff to determine what updates/changes are necessary in order to meet the Uniform Guidance requirements. Once any updates/changes are drafted, the policy will be presented to the Governing Body for review and approval.