FAC Explorer

Audit 295275

FY End
2023-06-30
Total Expended
$11.36M
Findings
4
Programs
13
Organization: Goucher College (MD)
Year: 2023 Accepted: 2024-03-15
Auditor: Baker Tilly US LLP

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
380499 2023-001 Significant Deficiency Yes N
380500 2023-001 Significant Deficiency Yes N
956941 2023-001 Significant Deficiency Yes N
956942 2023-001 Significant Deficiency Yes N

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $6.84M Yes 1
84.063 Federal Pell Grant Program $1.87M Yes 1
84.425 Education Stabilization Fund $957,764 Yes 0
84.038 Federal Perkins Loan Program $812,292 Yes 0
84.033 Federal Work-Study Program $219,922 Yes 0
84.007 Federal Supplemental Educational Opportunity Grants $190,914 Yes 0
84.116 Fund for the Improvement of Postsecondary Education $49,714 - 0
45.162 Promotion of the Humanities_teaching and Learning Resources and Curriculum Development $44,130 - 0
47.049 Mathematical and Physical Sciences $37,319 - 0
47.083 Integrative Activities $34,314 - 0
93.859 Biomedical Research and Research Training $19,530 - 0
47.076 Education and Human Resources $19,085 - 0
84.379 Teacher Education Assistance for College and Higher Education Grants (teach Grants) $13,201 Yes 0

Contacts

Name Title Type
D4PSS54U3NN1 Noel Ward Auditee
4103376132 Joseph Sassa Auditor
No contacts on file

Notes to SEFA

Title: Federal Perkins Loan Program Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the Schedule) summarizes the expenditures of Goucher College (the College) under programs of the Federal Government for the year ended June 30, 2023. For purposes of the Schedule, federal awards include all grants, contracts and similar agreements entered into directly between the College and agencies and departments of the Federal Government and all subawards made to the College by nonfederal organizations pursuant to federal grants, contracts and similar agreements. The information in the Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Because this Schedule presents only a selected portion of the operations of the College, it is not intended to and does not present the financial position, changes in net assets or cash flows of the College. Expenditures for federal student financial aid programs are recognized as incurred and include Federal Pell program grants, loan disbursements under the Federal Perkins Loan Programs, Federal Direct Loans and Parent Loans for Undergraduate Students (PLUS) programs, the federal share of students' Federal Supplemental Educational Opportunity Grant program grants and Federal Work Study program earnings, and administrative cost allowances, where applicable. Loans made under the Federal Direct and PLUS programs are disbursed by the Federal Government. Expenditures for other federal awards of the College are recognized primarily on the accrual basis of accounting and are determined using the cost accounting principles and procedures set forth in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The Federal Perkins Loan Program (Perkins Program) is administered directly by the College and balances and transactions relating to the program are included in the College's financial statements. The balance of loans outstanding under the Perkins Program was $184,204 as of June 30, 2023. The federal expenditures amount included on the Schedule includes the balance of loans outstanding as of June 30, 2022.
Title: Direct Loan Program Accounting Policies: The accompanying Schedule of Expenditures of Federal Awards (the Schedule) summarizes the expenditures of Goucher College (the College) under programs of the Federal Government for the year ended June 30, 2023. For purposes of the Schedule, federal awards include all grants, contracts and similar agreements entered into directly between the College and agencies and departments of the Federal Government and all subawards made to the College by nonfederal organizations pursuant to federal grants, contracts and similar agreements. The information in the Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards (Uniform Guidance). Because this Schedule presents only a selected portion of the operations of the College, it is not intended to and does not present the financial position, changes in net assets or cash flows of the College. Expenditures for federal student financial aid programs are recognized as incurred and include Federal Pell program grants, loan disbursements under the Federal Perkins Loan Programs, Federal Direct Loans and Parent Loans for Undergraduate Students (PLUS) programs, the federal share of students' Federal Supplemental Educational Opportunity Grant program grants and Federal Work Study program earnings, and administrative cost allowances, where applicable. Loans made under the Federal Direct and PLUS programs are disbursed by the Federal Government. Expenditures for other federal awards of the College are recognized primarily on the accrual basis of accounting and are determined using the cost accounting principles and procedures set forth in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: N Rate Explanation: The College has elected not to use the 10% de minimis indirect cost rate allowed under the Uniform Guidance. The College is responsible only for the performance of certain administrative duties with respect to the Federal Direct and PLUS loan programs. Accordingly, these loans are not included in its financial statements and it is not practical to determine the balance of loans outstanding to students and former students of the College under these programs as of June 30, 2023. The principal amount of loans disbursed under these programs during the fiscal year ended June 30, 2023 amounted to $6,840,275.

Finding Details

Finding 2023-001
Finding 2023-001 - Enrollment Reporting Federal Programs: Federal Direct Student Loans, Federal Pell Grant Program Federal Award Number: 84.268, 84.063 Federal Award Year: June 30, 2023 Federal Agency: U.S. Department of Education Pass-Through Entity: Not Applicable Repeat Finding: 2022-001 Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report from the Secretary, institutions must update all information included in the report and return the report to the Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within the timeframe prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date the institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or (ii) a student who is enrolled at the institution and who received a loan under Title IV of the Act has changed his or her permanent address. Condition: The change in student status for 59 of the 60 students tested was not reported to the National Student Loan Data Systems (NSLDS) within 30 days or included in a response to a roster file within 60 days. The sample was not a statistically valid sample but was determined using Chapter 21 - Audit Sampling Considerations of Uniform Guidance Compliance Audits of the Government Auditing Standards and Single Audit Guide. Cause: The College's procedures for reporting all student status changes were not appropriately followed in order to allow for timely reporting to NSLDS as a result of turnover within the Registrar’s office during the year. For graduate reporting, the system had flagged students by their anticipated graduation date resulting in students not being reported to NSLDS appropriately. Effect: The accuracy of Title IV student loan records depends heavily on the accuracy of the enrollment information reported by the College. If an institution does not review, update and verify student enrollment statuses, effective dates of the enrollment status and the anticipated completion dates, then the Title IV student loan records will be inaccurate and could affect student loan repayments. Questioned Costs: None.   Recommendation: The College should review their policy on enrollment reporting to NSLDS to ensure all status changes during the year are reported in a timely and accurate manner. Views of Responsible Officials and Planned Corrective Actions: The Director of Financial Aid and the Registrar are working to resolve the issue that resulted in these delayed enrollment changes being submitted to NSLDS due to turnover. The Office of the Registrar has identified the errors in the National Student Clearinghouse reporting. They have worked internally with our IT department to pinpoint the errors resulting in delays in submission to the National Student Loan Database Systems (NSLDS) via the National Clearinghouse. The Office of the Registrar is presently completing data review and clean-up. Once this is completed The Office of the Registrar will submit overdue files to the National Clearinghouse in conjunction with the Senior Director of Information Technology to ensure all technical requirements are met. These updates and alignments should bring late reporting to zero. The goal is to have no findings in 2025
Finding 2023-001
Finding 2023-001 - Enrollment Reporting Federal Programs: Federal Direct Student Loans, Federal Pell Grant Program Federal Award Number: 84.268, 84.063 Federal Award Year: June 30, 2023 Federal Agency: U.S. Department of Education Pass-Through Entity: Not Applicable Repeat Finding: 2022-001 Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report from the Secretary, institutions must update all information included in the report and return the report to the Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within the timeframe prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date the institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or (ii) a student who is enrolled at the institution and who received a loan under Title IV of the Act has changed his or her permanent address. Condition: The change in student status for 59 of the 60 students tested was not reported to the National Student Loan Data Systems (NSLDS) within 30 days or included in a response to a roster file within 60 days. The sample was not a statistically valid sample but was determined using Chapter 21 - Audit Sampling Considerations of Uniform Guidance Compliance Audits of the Government Auditing Standards and Single Audit Guide. Cause: The College's procedures for reporting all student status changes were not appropriately followed in order to allow for timely reporting to NSLDS as a result of turnover within the Registrar’s office during the year. For graduate reporting, the system had flagged students by their anticipated graduation date resulting in students not being reported to NSLDS appropriately. Effect: The accuracy of Title IV student loan records depends heavily on the accuracy of the enrollment information reported by the College. If an institution does not review, update and verify student enrollment statuses, effective dates of the enrollment status and the anticipated completion dates, then the Title IV student loan records will be inaccurate and could affect student loan repayments. Questioned Costs: None.   Recommendation: The College should review their policy on enrollment reporting to NSLDS to ensure all status changes during the year are reported in a timely and accurate manner. Views of Responsible Officials and Planned Corrective Actions: The Director of Financial Aid and the Registrar are working to resolve the issue that resulted in these delayed enrollment changes being submitted to NSLDS due to turnover. The Office of the Registrar has identified the errors in the National Student Clearinghouse reporting. They have worked internally with our IT department to pinpoint the errors resulting in delays in submission to the National Student Loan Database Systems (NSLDS) via the National Clearinghouse. The Office of the Registrar is presently completing data review and clean-up. Once this is completed The Office of the Registrar will submit overdue files to the National Clearinghouse in conjunction with the Senior Director of Information Technology to ensure all technical requirements are met. These updates and alignments should bring late reporting to zero. The goal is to have no findings in 2025
Finding 2023-001
Finding 2023-001 - Enrollment Reporting Federal Programs: Federal Direct Student Loans, Federal Pell Grant Program Federal Award Number: 84.268, 84.063 Federal Award Year: June 30, 2023 Federal Agency: U.S. Department of Education Pass-Through Entity: Not Applicable Repeat Finding: 2022-001 Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report from the Secretary, institutions must update all information included in the report and return the report to the Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within the timeframe prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date the institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or (ii) a student who is enrolled at the institution and who received a loan under Title IV of the Act has changed his or her permanent address. Condition: The change in student status for 59 of the 60 students tested was not reported to the National Student Loan Data Systems (NSLDS) within 30 days or included in a response to a roster file within 60 days. The sample was not a statistically valid sample but was determined using Chapter 21 - Audit Sampling Considerations of Uniform Guidance Compliance Audits of the Government Auditing Standards and Single Audit Guide. Cause: The College's procedures for reporting all student status changes were not appropriately followed in order to allow for timely reporting to NSLDS as a result of turnover within the Registrar’s office during the year. For graduate reporting, the system had flagged students by their anticipated graduation date resulting in students not being reported to NSLDS appropriately. Effect: The accuracy of Title IV student loan records depends heavily on the accuracy of the enrollment information reported by the College. If an institution does not review, update and verify student enrollment statuses, effective dates of the enrollment status and the anticipated completion dates, then the Title IV student loan records will be inaccurate and could affect student loan repayments. Questioned Costs: None.   Recommendation: The College should review their policy on enrollment reporting to NSLDS to ensure all status changes during the year are reported in a timely and accurate manner. Views of Responsible Officials and Planned Corrective Actions: The Director of Financial Aid and the Registrar are working to resolve the issue that resulted in these delayed enrollment changes being submitted to NSLDS due to turnover. The Office of the Registrar has identified the errors in the National Student Clearinghouse reporting. They have worked internally with our IT department to pinpoint the errors resulting in delays in submission to the National Student Loan Database Systems (NSLDS) via the National Clearinghouse. The Office of the Registrar is presently completing data review and clean-up. Once this is completed The Office of the Registrar will submit overdue files to the National Clearinghouse in conjunction with the Senior Director of Information Technology to ensure all technical requirements are met. These updates and alignments should bring late reporting to zero. The goal is to have no findings in 2025
Finding 2023-001
Finding 2023-001 - Enrollment Reporting Federal Programs: Federal Direct Student Loans, Federal Pell Grant Program Federal Award Number: 84.268, 84.063 Federal Award Year: June 30, 2023 Federal Agency: U.S. Department of Education Pass-Through Entity: Not Applicable Repeat Finding: 2022-001 Criteria: Title IV regulations (34 CFR 685.309(b)) require that upon receipt of an enrollment report from the Secretary, institutions must update all information included in the report and return the report to the Secretary: (i) in the manner and format prescribed by the Secretary; and (ii) within the timeframe prescribed by the Secretary. Unless it expects to submit its next updated enrollment report to the Secretary within the next 60 days, an institution must notify the Secretary within 30 days after the date the institution discovers that: (i) a loan under Title IV of the Act was made to or on behalf of a student who was enrolled or accepted for enrollment at the institution, and the student has ceased to be enrolled on at least a half-time basis or failed to enroll on at least a half-time basis for the period for which the loan was intended; or (ii) a student who is enrolled at the institution and who received a loan under Title IV of the Act has changed his or her permanent address. Condition: The change in student status for 59 of the 60 students tested was not reported to the National Student Loan Data Systems (NSLDS) within 30 days or included in a response to a roster file within 60 days. The sample was not a statistically valid sample but was determined using Chapter 21 - Audit Sampling Considerations of Uniform Guidance Compliance Audits of the Government Auditing Standards and Single Audit Guide. Cause: The College's procedures for reporting all student status changes were not appropriately followed in order to allow for timely reporting to NSLDS as a result of turnover within the Registrar’s office during the year. For graduate reporting, the system had flagged students by their anticipated graduation date resulting in students not being reported to NSLDS appropriately. Effect: The accuracy of Title IV student loan records depends heavily on the accuracy of the enrollment information reported by the College. If an institution does not review, update and verify student enrollment statuses, effective dates of the enrollment status and the anticipated completion dates, then the Title IV student loan records will be inaccurate and could affect student loan repayments. Questioned Costs: None.   Recommendation: The College should review their policy on enrollment reporting to NSLDS to ensure all status changes during the year are reported in a timely and accurate manner. Views of Responsible Officials and Planned Corrective Actions: The Director of Financial Aid and the Registrar are working to resolve the issue that resulted in these delayed enrollment changes being submitted to NSLDS due to turnover. The Office of the Registrar has identified the errors in the National Student Clearinghouse reporting. They have worked internally with our IT department to pinpoint the errors resulting in delays in submission to the National Student Loan Database Systems (NSLDS) via the National Clearinghouse. The Office of the Registrar is presently completing data review and clean-up. Once this is completed The Office of the Registrar will submit overdue files to the National Clearinghouse in conjunction with the Senior Director of Information Technology to ensure all technical requirements are met. These updates and alignments should bring late reporting to zero. The goal is to have no findings in 2025