Audit 291755

FY End
2023-06-30
Total Expended
$34.09M
Findings
2
Programs
17
Year: 2023 Accepted: 2024-02-22

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
370195 2023-005 Significant Deficiency - B
946637 2023-005 Significant Deficiency - B

Contacts

Name Title Type
P5F9QKQ82MX8 Michael Mannelly Auditee
6025238974 Dennis V Maschke Auditor
No contacts on file

Notes to SEFA

Title: BASIS OF PRESENTATION Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The District did not elect to use the 10 percent de minimis indirect cost rate as covered in 2 CFR §200.414. The accompanying Schedule of Expenditures of Federal Awards includes the District's federal grant activity for the year ended June 30, 2023. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance).
Title: FEDERAL ASSISTANCE LISTINGS NUMBERS Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The District did not elect to use the 10 percent de minimis indirect cost rate as covered in 2 CFR §200.414. The program titles and Federal Assistance Listings numbers were obtained from the federal or passthrough grantor or the 2023 Federal Assistance Listings.
Title: NON-CASH ASSISTANCE Accounting Policies: Expenditures reported on the schedule are reported on the modified accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Therefore, some amounts presented in this schedule may differ from amounts presented in, or used in the preparation of, the financial statements. De Minimis Rate Used: N Rate Explanation: The District did not elect to use the 10 percent de minimis indirect cost rate as covered in 2 CFR §200.414. Food donations as reported for the Child Nutrition Cluster represents the amount of donated food used during the fiscal year ended June 30, 2023. Commodities are valued at fair value at the time of donation.

Finding Details

2023-005 ALLOWABLE COSTS/COST PRINCIPLES Program: Education Stabilization Fund Federal Assistance Listing Number: 84.425 Federal Agency: U.S. Department of Education Pass-Through Agency: Arizona Department of Education Grantor Number: 21FESIII-111323-01A Questioned Costs: N/A Type of Finding: Significant Deficiency Compliance Requirement: B. Allowable Costs/Cost Principles Condition/Context: For one of 25 Education Stabilization Fund expenditures tested, a purchase order was not maintained to support the authorization of the purchase before being made. Criteria: District management is responsible for establishing and maintaining internal controls over accounts payable disbursements that are adequate to ensure that all financial activities are properly processed and recorded in accordance with Uniform Guidance and the Uniform System of Financial Records. Cause: Management oversight. Effect: Internal control weakness. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the District to review its internal control procedures over federal programs to ensure purchase orders and maintained to support the authorization of purchases before the goods or services are purchased. Views of Responsible Officials: The District concurs with this recommendation and will review its procedures over federal program reporting. Contact Person: Mike Mannelly, Chief Financial Officer
2023-005 ALLOWABLE COSTS/COST PRINCIPLES Program: Education Stabilization Fund Federal Assistance Listing Number: 84.425 Federal Agency: U.S. Department of Education Pass-Through Agency: Arizona Department of Education Grantor Number: 21FESIII-111323-01A Questioned Costs: N/A Type of Finding: Significant Deficiency Compliance Requirement: B. Allowable Costs/Cost Principles Condition/Context: For one of 25 Education Stabilization Fund expenditures tested, a purchase order was not maintained to support the authorization of the purchase before being made. Criteria: District management is responsible for establishing and maintaining internal controls over accounts payable disbursements that are adequate to ensure that all financial activities are properly processed and recorded in accordance with Uniform Guidance and the Uniform System of Financial Records. Cause: Management oversight. Effect: Internal control weakness. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the District to review its internal control procedures over federal programs to ensure purchase orders and maintained to support the authorization of purchases before the goods or services are purchased. Views of Responsible Officials: The District concurs with this recommendation and will review its procedures over federal program reporting. Contact Person: Mike Mannelly, Chief Financial Officer