Audit 290805

FY End
2022-08-31
Total Expended
$1.93M
Findings
4
Programs
2
Organization: Shiras Chaim INC (NJ)
Year: 2022 Accepted: 2024-02-16

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
369533 2022-221 Significant Deficiency Yes L
369534 2022-222 Significant Deficiency - I
945975 2022-221 Significant Deficiency Yes L
945976 2022-222 Significant Deficiency - I

Programs

ALN Program Spent Major Findings
10.553 School Breakfast Program $556,072 Yes 0
10.555 National School Lunch Program $22,346 Yes 0

Contacts

Name Title Type
VZL6UGC9NQJ9 Moshe Perlstein Auditee
7328068797 David Hutman Auditor
No contacts on file

Notes to SEFA

Title: Basis of Presentation: Accounting Policies: Expenditures reported on the Schedules are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: Shiras Chaim Inc. has elected to use the ten percent de minimis indirect cost rate allowed under the Uniform Guidance. The accompanying schedule of expenditures of federal awards and state financial assistance (the Schedules) includes the federal and state grant activity of Shiras Chaim Inc. (the School) under programs of the federal government for the year ended August 31, 2022. The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR), Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedules presents only a selected portion of the operations of the School, it is not intended to and does not present the financial position, changes in net assets, or cash flows of the School.
Title: Child Nutrition Programs: Accounting Policies: Expenditures reported on the Schedules are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: Shiras Chaim Inc. has elected to use the ten percent de minimis indirect cost rate allowed under the Uniform Guidance. Shiras Chaim Inc. was approved by the State of New Jersey’s Department of Agriculture, under the National School Lunch Act and Child Nutrition Act of 1966, to operate the Food Nutrition Program which includes both the School Breakfast Program and the National School Lunch Program.
Title: Use of Estimates: Accounting Policies: Expenditures reported on the Schedules are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: Shiras Chaim Inc. has elected to use the ten percent de minimis indirect cost rate allowed under the Uniform Guidance. The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates.
Title: Subsequent Events: Accounting Policies: Expenditures reported on the Schedules are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. De Minimis Rate Used: Y Rate Explanation: Shiras Chaim Inc. has elected to use the ten percent de minimis indirect cost rate allowed under the Uniform Guidance. Management considers events and transactions that occur after the financials statement date, but before the financial statements are issued, to provide additional evidence relative to certain estimates or to identify matters that require additional disclosure. These financial statements were available to be issued on January 2, 2024, and subsequent events have been evaluated through that date.

Finding Details

Condition: The audit report was due to be received by the State of New Jersey no later than May 31, 2023. As a result, the audit was not submitted timely. Criteria: The School is required to submit an audit to the State of New Jersey no later than nine months after their yearend. Cause: The School was unsure of the type of audit required due to a new program that was received during the year. This caused the audit to be delayed. Effect of Finding: The effect of this noncompliance is minimal. Recommendation: The School should alert the auditor about new funding received during the year to give ample time to research and prepare. View of Responsible Party and Planned Corrective Action: The administrator will monitor the School’s funding that they receive throughout the year and will alert the auditor as soon as they receive funding from a new program. As such, the required corrective actions have been implemented.
Condition: The School did not document the procurement process according to the procurement standards as codified under OMB Circular 2 CFR 200. Criteria: The School is required to follow certain procurement procedures including maintaining records of its procurement history and following the requirements of each procurement method being used. Cause: The School did not have clear communication with its employees about the division of responsibility relating to procurement and, although procurement was in fact done, the School failed to document it properly. Effect of Finding: After discussions with management, the auditor has determined that although the School failed to document the procurement process properly, they were in fact following the required procurement process as codified under OMB Circular 2 CFR. As such, the effects of this deficiency are minimal
Condition: The audit report was due to be received by the State of New Jersey no later than May 31, 2023. As a result, the audit was not submitted timely. Criteria: The School is required to submit an audit to the State of New Jersey no later than nine months after their yearend. Cause: The School was unsure of the type of audit required due to a new program that was received during the year. This caused the audit to be delayed. Effect of Finding: The effect of this noncompliance is minimal. Recommendation: The School should alert the auditor about new funding received during the year to give ample time to research and prepare. View of Responsible Party and Planned Corrective Action: The administrator will monitor the School’s funding that they receive throughout the year and will alert the auditor as soon as they receive funding from a new program. As such, the required corrective actions have been implemented.
Condition: The School did not document the procurement process according to the procurement standards as codified under OMB Circular 2 CFR 200. Criteria: The School is required to follow certain procurement procedures including maintaining records of its procurement history and following the requirements of each procurement method being used. Cause: The School did not have clear communication with its employees about the division of responsibility relating to procurement and, although procurement was in fact done, the School failed to document it properly. Effect of Finding: After discussions with management, the auditor has determined that although the School failed to document the procurement process properly, they were in fact following the required procurement process as codified under OMB Circular 2 CFR. As such, the effects of this deficiency are minimal