Audit 25963

FY End
2022-12-31
Total Expended
$15.31M
Findings
2
Programs
5
Organization: Jackson Housing Authority (TN)
Year: 2022 Accepted: 2023-06-13

Organization Exclusion Status:

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Findings

ID Ref Severity Repeat Requirement
30494 2022-001 Significant Deficiency - N
606936 2022-001 Significant Deficiency - N

Programs

ALN Program Spent Major Findings
14.871 Section 8 Housing Choice Vouchers $9.95M Yes 1
14.850 Public and Indian Housing $3.43M - 0
14.872 Public Housing Capital Fund $1.64M - 0
14.896 Family Self-Sufficiency Program $217,226 - 0
14.870 Resident Opportunity and Supportive Services - Service Coordinators $63,231 - 0

Contacts

Name Title Type
W8MDB2LXBDQ8 Tiffany Hopper Auditee
7314254605 Chad Porter Auditor
No contacts on file

Notes to SEFA

Accounting Policies: 1. Scope of PresentationThe accompanying schedule presents the expenditures incurred (and related awards received) by the Jackson Housing Authority (Authority) that are reimbursable under federal programs of federal agencies providing financial assistance and state awards. For the purposes of this schedule, only the portion of program expenditures reimbursable with such federal or state funds are reported in the accompanying schedule. Program expenditures in excess of the maximum federal or state reimbursement authorized or the portion of the program expenditures that were funded with local or other nonfederal funds are excluded from the accompanying schedule.2. Basis of AccountingThe expenditures included in the accompanying schedule were reported on an accrual basis of accounting. Expenditures are recognized in the accounting period in which the related liability is incurred. Expenditures reported included any property or equipment acquisitions incurred under the federal program. De Minimis Rate Used: N Rate Explanation: The auditee did not use the de minimis cost rate.

Finding Details

The PHA must inspect the unit leased to a family at least bi-annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR ?982.405, 983.103).Additionally, for units under HAP contract that fail to meet HQS, the PHA must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the PHA must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family?s failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies. During our audit, the Authority was found to not have properly abated 2 out of 40 failed inspections. If we extrapolate the failure rate of 5% to the total population 434, there would be 22 similar errors. JHA did not properly monitor outcomes of inspections and take appropriate action for corrections. The Authority is non-compliant with the federal regulations over this federal program, this could potentially result in significant operating and financial penalties.
The PHA must inspect the unit leased to a family at least bi-annually to determine if the unit meets Housing Quality Standards (HQS) and the PHA must conduct quality control re-inspections. The PHA must prepare a unit inspection report (24 CFR ?982.405, 983.103).Additionally, for units under HAP contract that fail to meet HQS, the PHA must require the owner to correct any life threatening HQS deficiencies within 24 hours after the inspections and all other HQS deficiencies within 30 calendar days or within a specified PHA-approved extension. If the owner does not correct the cited HQS deficiencies within the specified correction period, the PHA must stop (abate) HAPs beginning no later than the first of the month following the specified correction period or must terminate the HAP contract. The owner is not responsible for a breach of HQS as a result of the family?s failure to pay for utilities for which the family is responsible under the lease or for tenant damage. For family-caused defects, if the family does not correct the cited HQS deficiencies. During our audit, the Authority was found to not have properly abated 2 out of 40 failed inspections. If we extrapolate the failure rate of 5% to the total population 434, there would be 22 similar errors. JHA did not properly monitor outcomes of inspections and take appropriate action for corrections. The Authority is non-compliant with the federal regulations over this federal program, this could potentially result in significant operating and financial penalties.