Audit 2147

FY End
2023-06-30
Total Expended
$67.63M
Findings
16
Programs
26
Organization: Drake University (IA)
Year: 2023 Accepted: 2023-11-02

Organization Exclusion Status:

Checking exclusion status...

Findings

ID Ref Severity Repeat Requirement
1118 2023-001 Significant Deficiency - L
1119 2023-001 Significant Deficiency - L
1120 2023-001 Significant Deficiency - L
1121 2023-001 Significant Deficiency - L
1122 2023-001 Significant Deficiency - L
1123 2023-001 Significant Deficiency - L
1124 2023-001 Significant Deficiency - L
1125 2023-001 Significant Deficiency - L
577560 2023-001 Significant Deficiency - L
577561 2023-001 Significant Deficiency - L
577562 2023-001 Significant Deficiency - L
577563 2023-001 Significant Deficiency - L
577564 2023-001 Significant Deficiency - L
577565 2023-001 Significant Deficiency - L
577566 2023-001 Significant Deficiency - L
577567 2023-001 Significant Deficiency - L

Programs

ALN Program Spent Major Findings
84.268 Federal Direct Student Loans $40.55M Yes 1
93.600 Head Start $10.70M - 0
84.038 Federal Perkins Loan Program - Beginning Balance $4.02M Yes 1
84.063 Federal Pell Grant Program $3.22M Yes 1
84.007 Federal Supplemental Educational Opportunity Grants $798,042 Yes 1
93.342 Health Professions Student Loans, Including Primary Care Loans/loans for Disadvantaged Students $653,000 Yes 1
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $490,186 - 0
84.033 Federal Work-Study Program $394,918 Yes 1
97.036 Disaster Grants - Public Assistance (presidentially Declared Disasters) $345,001 - 0
47.076 Education and Human Resources $263,479 - 0
93.211 Telehealth Programs $228,405 - 0
10.558 Child and Adult Care Food Program $218,803 - 0
84.129 Rehabilitation Long-Term Training $170,843 - 0
93.576 Refugee and Entrant Assistance_discretionary Grants $164,726 - 0
47.049 Mathematical and Physical Sciences $146,140 - 0
59.077 Community Navigator Pilot Program $69,300 - 0
47.074 Biological Sciences $35,370 - 0
43.008 Education $23,000 - 0
84.027 Special Education_grants to States $20,497 - 0
10.310 Agriculture and Food Research Initiative (afri) $20,142 - 0
12.630 Basic, Applied, and Advanced Research in Science and Engineering $19,618 - 0
45.161 Promotion of the Humanities_research $14,827 - 0
19.009 Academic Exchange Programs - Undergraduate Programs $10,869 - 0
93.599 Chafee Education and Training Vouchers Program (etv) $10,000 - 0
47.070 Computer and Information Science and Engineering $4,473 - 0
84.038 Federal Perkins Loan Program - Issued in 2023 $0 Yes 1

Contacts

Name Title Type
CMXGBGR1SAK1 Adam Voigts Auditee
5152712011 Chad Lassen Auditor
No contacts on file

Notes to SEFA

Title: STUDENT LOANS Accounting Policies: The accompanying schedule of expenditures of federal awards (the Schedule) includes the federal grant activity of the University under programs of the federal government for the year ended June 30, 2023. The information in this Schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance). Because the Schedule presents only a selected portion of the operations of the University, it is not intended and does not present the financial position, changes in net assets or cash flows of the University. Expenditures reported on the Schedule are reported on the accrual basis of accounting. Such expenditures are recognized following the cost principles contained in the Uniform Guidance, wherein certain types of expenditures are not allowable or are limited as to reimbursement. Negative amounts shown on the Schedule represent adjustments or credit made in the normal course of business to amounts reported as expenditures in prior years. Pass-through entity identifying numbers are presented where available. The Federal Emergency Management Agency’s (FEMA) Public Assistance expenditures reported on the Schedule related to the March 14, 2020 COVID-19 pandemic, which was a presidentially declared disaster. The expenditures of $345,001 were incurred in a prior year and obligated by FEMA during the year ended June 30, 2023. Basis of Presentation of Consolidated Financial Statements The accompanying consolidated financial statements have been prepared on the accrual basis of accounting in conformity with accounting principles generally accepted in the United States of America (GAAP). Net assets, revenue, expenses, and gains and losses are classified based on the existence or absence of donor-imposed restrictions. De Minimis Rate Used: N Rate Explanation: The University does not elect to use the de minimis indirect cost rate allowed under the Uniform Guidance. Loan balances outstanding at June 30, 2023, for which the University continues to have federal compliance requirements are included in the University’s consolidated financial statements and as federal expenditures in the Schedule. Outstanding balances of student loans held by the University at June 30, 2023, were as follows: Program Title: Federal Perkins Loan Program - Federal Capital Contributions: Assistance Listing Number 84.038 Loans Outstanding: $3,108,898 Program Title: Health Professional Student Loans, Including Primary Care Loans and Loans for Disadvantaged Students Contributions: Assistance Listing Number 93.342 Loans Outstanding: 3,850,113 The University is responsible only for the performance of certain administrative duties with respect to Federal Direct Student Loans (Direct Loans) and, accordingly, these loans are not included in the University’s financial statements. The federal expenditures in the Schedule related to Direct Loans represent the dollar amount of loans disbursed during the year ended June 30, 2023.

Finding Details

Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.
Federal Agency: Department of Education Federal Program Title: Student Financial Assistance Cluster Assistance Listing Number: Various Award Period: July 1, 2022 to June 30, 2023 Type of Finding: • Significant Deficiency in Internal Control over Compliance • Other matter Criteria or Specific Requirement: The Code of Federal Regulations, 34 CFR 685.309(b), states schools must have some arrangement to report student enrollment data to NSLDS through an enrollment roster file. The school is required to report changes in the student’s enrollment status, the effective date of the status, and an anticipated completion date as well as program enrollment effective date. Changes to a students' status are required to be reported within 30 days of becoming aware of the status change, or with the next scheduled transmission of statuses if the scheduled transmission is within 60 days. Condition: During our testing, we noted 5 out of the 40 students tested where the students' change in status was not reported in a timely manner. Questioned Costs: None reported. Context: During our testing, it was noted the University identified the status changes outside of their regular enrollment reporting schedule, so the reporting to NSLDS was not done timely. Cause: For 4 of the 5 students, they were considered unofficial withdrawals where the student never officially withdrew. It was determined the withdrawal occurred outside of our regular enrollment reporting processes. For 1 of the 5 students, the issue arose due to the student not being enrolled in the semester immediately prior to degree conferral. Effect: The University did not comply with Department of Education (ED) regulations by reporting student enrollment status changes timely. Repeat Finding: No Recommendation: We recommend the University reevaluate its procedures and review policies surrounding reporting status changes to NSLDS to put a process in place to ensure the student status changes are being reported timely. Views of Responsible Officials: There is no disagreement with the audit finding.