Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: For a school to participate in Campus-Based programs it is required to file an application by the deadline date of October 1, 2021 as established by the Federal Register Notice ?Campus-Based Deadline Dates Notice for the 2021-22 Award Year? Condition: Under Part II. Application to Participate for Award Year July 1, 2022 through June 30, 2023 Section E. Assessments and Expenditures, the undergraduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was overreported by $380,731. Graduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was underreported by $28,122. Cause: The application was completed and submitted by the Director of Financial Aid. However, there was no level of review to ensure the application was completed accurately and therefore clerical errors could occur. Effect: The Academy incorrectly reported total tuition and fees for the award year July 1, 2020 to June 30, 2021. Questioned Costs: None Context: This is not a systemic problem. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy have one individual prepare the FISAP while someone else reviews it. This review should be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Director of Financial Aid will prepare the FISAP and the VP of Administration and Finance will review and provide official sign off on the FISAP before submission.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per the Uniform Guidance Title 2 Subtitle A Chapter II Part 200 Subpart D Subsection 200.303, a non-Federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in ?Standards for Internal Control in the Federal Government? issued by the Comptroller General of the United States of the ?Internal Control Integrated Framework?, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) Condition: During testing of compliance requirements such as eligibility and verification testing, there was not documentation of a level of review to ensure the requirements were met and accurate. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the controls no longer being performed or documented. Effect: When internal controls are no longer being performed, this could result in compliance requirements not being met or errors being made. Questioned Costs: None Context: This is consistent across the populations tested. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls to ensure compliance with Federal statutes and regulations and for these internal controls to be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Financial Aid Counselor will complete a checklist for eligibility and verification and the Director of Financial Aid will provide documented sign off once the checklist is reviewed for completeness and accuracy.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per 34 CFR 668.165(a)(1) before an institution disburses title IV, HEA program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Condition: During testing of disbursements to or on behalf of students, 16 out of the 25 students selected for testing did not receive a written notification from the institution for the Fall of 2021 semester. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the notifications not being sent. Effect: Students did not receive the notification of the amount of funds expected to be received under each title IV, HEA program and how those funds were to be disbursed. Questioned Costs: None Context: This was only identified for the fall of 2021 semester Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls and document them to ensure compliance during transitional periods of personnel. Views of Responsible Officials: The Academy is in agreement with the finding. Starting the fall of 2022 the Academy?s student information system, Campus Cafe, provides online award letter notification to all students for review and approval and/or decline.
Federal Program: Federal Direct Student Loans [AL #84.268]. Criteria: Per the FSA Handbook page 4-131, ?A school that participates in the Direct Loan Program is required to reconcile cash (funds it received from the G5 system to pay its students) with disbursements (actual disbursement recorded) it submitted to the Common Origination and Disbursement (COD) system monthly.? Condition: For the fiscal year ending May 31, 2022, monthly Direct Loan Reconciliations were not performed for the months of June 2021 through September 2021. Cause: There was a transition of personnel in the finance department resulting in monthly reconciliations not being performed. Effect: Direct loans may not reconcile on a monthly basis for the months of June 2021 through September 2021 between the finance department, financial aid department, G5, and COD. As such funds may be required to be returned and were not identified in a timely manner. Questioned Costs: None identified. Context: Sample was not able to be obtained from the months of June 2021 through September 2021. Repeat Finding: This is a repeat finding. Recommendation: We recommend the Academy review their internal controls and document them to ensure compliance during transitional periods of personnel.. Views of Responsible Officials: The Academy is in agreement with the finding. Direct Loan reconciliations will be performed on a monthly basis moving forward by the Director of Financial Aid and a report provided to the VP of Administration of Finance showing the tie out between G5 and COD.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: For a school to participate in Campus-Based programs it is required to file an application by the deadline date of October 1, 2021 as established by the Federal Register Notice ?Campus-Based Deadline Dates Notice for the 2021-22 Award Year? Condition: Under Part II. Application to Participate for Award Year July 1, 2022 through June 30, 2023 Section E. Assessments and Expenditures, the undergraduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was overreported by $380,731. Graduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was underreported by $28,122. Cause: The application was completed and submitted by the Director of Financial Aid. However, there was no level of review to ensure the application was completed accurately and therefore clerical errors could occur. Effect: The Academy incorrectly reported total tuition and fees for the award year July 1, 2020 to June 30, 2021. Questioned Costs: None Context: This is not a systemic problem. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy have one individual prepare the FISAP while someone else reviews it. This review should be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Director of Financial Aid will prepare the FISAP and the VP of Administration and Finance will review and provide official sign off on the FISAP before submission.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per the Uniform Guidance Title 2 Subtitle A Chapter II Part 200 Subpart D Subsection 200.303, a non-Federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in ?Standards for Internal Control in the Federal Government? issued by the Comptroller General of the United States of the ?Internal Control Integrated Framework?, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) Condition: During testing of compliance requirements such as eligibility and verification testing, there was not documentation of a level of review to ensure the requirements were met and accurate. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the controls no longer being performed or documented. Effect: When internal controls are no longer being performed, this could result in compliance requirements not being met or errors being made. Questioned Costs: None Context: This is consistent across the populations tested. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls to ensure compliance with Federal statutes and regulations and for these internal controls to be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Financial Aid Counselor will complete a checklist for eligibility and verification and the Director of Financial Aid will provide documented sign off once the checklist is reviewed for completeness and accuracy.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per 34 CFR 668.165(a)(1) before an institution disburses title IV, HEA program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Condition: During testing of disbursements to or on behalf of students, 16 out of the 25 students selected for testing did not receive a written notification from the institution for the Fall of 2021 semester. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the notifications not being sent. Effect: Students did not receive the notification of the amount of funds expected to be received under each title IV, HEA program and how those funds were to be disbursed. Questioned Costs: None Context: This was only identified for the fall of 2021 semester Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls and document them to ensure compliance during transitional periods of personnel. Views of Responsible Officials: The Academy is in agreement with the finding. Starting the fall of 2022 the Academy?s student information system, Campus Cafe, provides online award letter notification to all students for review and approval and/or decline.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: For a school to participate in Campus-Based programs it is required to file an application by the deadline date of October 1, 2021 as established by the Federal Register Notice ?Campus-Based Deadline Dates Notice for the 2021-22 Award Year? Condition: Under Part II. Application to Participate for Award Year July 1, 2022 through June 30, 2023 Section E. Assessments and Expenditures, the undergraduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was overreported by $380,731. Graduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was underreported by $28,122. Cause: The application was completed and submitted by the Director of Financial Aid. However, there was no level of review to ensure the application was completed accurately and therefore clerical errors could occur. Effect: The Academy incorrectly reported total tuition and fees for the award year July 1, 2020 to June 30, 2021. Questioned Costs: None Context: This is not a systemic problem. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy have one individual prepare the FISAP while someone else reviews it. This review should be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Director of Financial Aid will prepare the FISAP and the VP of Administration and Finance will review and provide official sign off on the FISAP before submission.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per the Uniform Guidance Title 2 Subtitle A Chapter II Part 200 Subpart D Subsection 200.303, a non-Federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in ?Standards for Internal Control in the Federal Government? issued by the Comptroller General of the United States of the ?Internal Control Integrated Framework?, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) Condition: During testing of compliance requirements such as eligibility and verification testing, there was not documentation of a level of review to ensure the requirements were met and accurate. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the controls no longer being performed or documented. Effect: When internal controls are no longer being performed, this could result in compliance requirements not being met or errors being made. Questioned Costs: None Context: This is consistent across the populations tested. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls to ensure compliance with Federal statutes and regulations and for these internal controls to be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Financial Aid Counselor will complete a checklist for eligibility and verification and the Director of Financial Aid will provide documented sign off once the checklist is reviewed for completeness and accuracy.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per 34 CFR 668.165(a)(1) before an institution disburses title IV, HEA program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Condition: During testing of disbursements to or on behalf of students, 16 out of the 25 students selected for testing did not receive a written notification from the institution for the Fall of 2021 semester. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the notifications not being sent. Effect: Students did not receive the notification of the amount of funds expected to be received under each title IV, HEA program and how those funds were to be disbursed. Questioned Costs: None Context: This was only identified for the fall of 2021 semester Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls and document them to ensure compliance during transitional periods of personnel. Views of Responsible Officials: The Academy is in agreement with the finding. Starting the fall of 2022 the Academy?s student information system, Campus Cafe, provides online award letter notification to all students for review and approval and/or decline.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: For a school to participate in Campus-Based programs it is required to file an application by the deadline date of October 1, 2021 as established by the Federal Register Notice ?Campus-Based Deadline Dates Notice for the 2021-22 Award Year? Condition: Under Part II. Application to Participate for Award Year July 1, 2022 through June 30, 2023 Section E. Assessments and Expenditures, the undergraduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was overreported by $380,731. Graduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was underreported by $28,122. Cause: The application was completed and submitted by the Director of Financial Aid. However, there was no level of review to ensure the application was completed accurately and therefore clerical errors could occur. Effect: The Academy incorrectly reported total tuition and fees for the award year July 1, 2020 to June 30, 2021. Questioned Costs: None Context: This is not a systemic problem. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy have one individual prepare the FISAP while someone else reviews it. This review should be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Director of Financial Aid will prepare the FISAP and the VP of Administration and Finance will review and provide official sign off on the FISAP before submission.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per the Uniform Guidance Title 2 Subtitle A Chapter II Part 200 Subpart D Subsection 200.303, a non-Federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in ?Standards for Internal Control in the Federal Government? issued by the Comptroller General of the United States of the ?Internal Control Integrated Framework?, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) Condition: During testing of compliance requirements such as eligibility and verification testing, there was not documentation of a level of review to ensure the requirements were met and accurate. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the controls no longer being performed or documented. Effect: When internal controls are no longer being performed, this could result in compliance requirements not being met or errors being made. Questioned Costs: None Context: This is consistent across the populations tested. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls to ensure compliance with Federal statutes and regulations and for these internal controls to be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Financial Aid Counselor will complete a checklist for eligibility and verification and the Director of Financial Aid will provide documented sign off once the checklist is reviewed for completeness and accuracy.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per 34 CFR 668.165(a)(1) before an institution disburses title IV, HEA program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Condition: During testing of disbursements to or on behalf of students, 16 out of the 25 students selected for testing did not receive a written notification from the institution for the Fall of 2021 semester. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the notifications not being sent. Effect: Students did not receive the notification of the amount of funds expected to be received under each title IV, HEA program and how those funds were to be disbursed. Questioned Costs: None Context: This was only identified for the fall of 2021 semester Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls and document them to ensure compliance during transitional periods of personnel. Views of Responsible Officials: The Academy is in agreement with the finding. Starting the fall of 2022 the Academy?s student information system, Campus Cafe, provides online award letter notification to all students for review and approval and/or decline.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: For a school to participate in Campus-Based programs it is required to file an application by the deadline date of October 1, 2021 as established by the Federal Register Notice ?Campus-Based Deadline Dates Notice for the 2021-22 Award Year? Condition: Under Part II. Application to Participate for Award Year July 1, 2022 through June 30, 2023 Section E. Assessments and Expenditures, the undergraduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was overreported by $380,731. Graduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was underreported by $28,122. Cause: The application was completed and submitted by the Director of Financial Aid. However, there was no level of review to ensure the application was completed accurately and therefore clerical errors could occur. Effect: The Academy incorrectly reported total tuition and fees for the award year July 1, 2020 to June 30, 2021. Questioned Costs: None Context: This is not a systemic problem. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy have one individual prepare the FISAP while someone else reviews it. This review should be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Director of Financial Aid will prepare the FISAP and the VP of Administration and Finance will review and provide official sign off on the FISAP before submission.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per the Uniform Guidance Title 2 Subtitle A Chapter II Part 200 Subpart D Subsection 200.303, a non-Federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in ?Standards for Internal Control in the Federal Government? issued by the Comptroller General of the United States of the ?Internal Control Integrated Framework?, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) Condition: During testing of compliance requirements such as eligibility and verification testing, there was not documentation of a level of review to ensure the requirements were met and accurate. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the controls no longer being performed or documented. Effect: When internal controls are no longer being performed, this could result in compliance requirements not being met or errors being made. Questioned Costs: None Context: This is consistent across the populations tested. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls to ensure compliance with Federal statutes and regulations and for these internal controls to be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Financial Aid Counselor will complete a checklist for eligibility and verification and the Director of Financial Aid will provide documented sign off once the checklist is reviewed for completeness and accuracy.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per 34 CFR 668.165(a)(1) before an institution disburses title IV, HEA program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Condition: During testing of disbursements to or on behalf of students, 16 out of the 25 students selected for testing did not receive a written notification from the institution for the Fall of 2021 semester. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the notifications not being sent. Effect: Students did not receive the notification of the amount of funds expected to be received under each title IV, HEA program and how those funds were to be disbursed. Questioned Costs: None Context: This was only identified for the fall of 2021 semester Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls and document them to ensure compliance during transitional periods of personnel. Views of Responsible Officials: The Academy is in agreement with the finding. Starting the fall of 2022 the Academy?s student information system, Campus Cafe, provides online award letter notification to all students for review and approval and/or decline.
Federal Program: Federal Direct Student Loans [AL #84.268]. Criteria: Per the FSA Handbook page 4-131, ?A school that participates in the Direct Loan Program is required to reconcile cash (funds it received from the G5 system to pay its students) with disbursements (actual disbursement recorded) it submitted to the Common Origination and Disbursement (COD) system monthly.? Condition: For the fiscal year ending May 31, 2022, monthly Direct Loan Reconciliations were not performed for the months of June 2021 through September 2021. Cause: There was a transition of personnel in the finance department resulting in monthly reconciliations not being performed. Effect: Direct loans may not reconcile on a monthly basis for the months of June 2021 through September 2021 between the finance department, financial aid department, G5, and COD. As such funds may be required to be returned and were not identified in a timely manner. Questioned Costs: None identified. Context: Sample was not able to be obtained from the months of June 2021 through September 2021. Repeat Finding: This is a repeat finding. Recommendation: We recommend the Academy review their internal controls and document them to ensure compliance during transitional periods of personnel.. Views of Responsible Officials: The Academy is in agreement with the finding. Direct Loan reconciliations will be performed on a monthly basis moving forward by the Director of Financial Aid and a report provided to the VP of Administration of Finance showing the tie out between G5 and COD.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: For a school to participate in Campus-Based programs it is required to file an application by the deadline date of October 1, 2021 as established by the Federal Register Notice ?Campus-Based Deadline Dates Notice for the 2021-22 Award Year? Condition: Under Part II. Application to Participate for Award Year July 1, 2022 through June 30, 2023 Section E. Assessments and Expenditures, the undergraduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was overreported by $380,731. Graduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was underreported by $28,122. Cause: The application was completed and submitted by the Director of Financial Aid. However, there was no level of review to ensure the application was completed accurately and therefore clerical errors could occur. Effect: The Academy incorrectly reported total tuition and fees for the award year July 1, 2020 to June 30, 2021. Questioned Costs: None Context: This is not a systemic problem. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy have one individual prepare the FISAP while someone else reviews it. This review should be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Director of Financial Aid will prepare the FISAP and the VP of Administration and Finance will review and provide official sign off on the FISAP before submission.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per the Uniform Guidance Title 2 Subtitle A Chapter II Part 200 Subpart D Subsection 200.303, a non-Federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in ?Standards for Internal Control in the Federal Government? issued by the Comptroller General of the United States of the ?Internal Control Integrated Framework?, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) Condition: During testing of compliance requirements such as eligibility and verification testing, there was not documentation of a level of review to ensure the requirements were met and accurate. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the controls no longer being performed or documented. Effect: When internal controls are no longer being performed, this could result in compliance requirements not being met or errors being made. Questioned Costs: None Context: This is consistent across the populations tested. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls to ensure compliance with Federal statutes and regulations and for these internal controls to be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Financial Aid Counselor will complete a checklist for eligibility and verification and the Director of Financial Aid will provide documented sign off once the checklist is reviewed for completeness and accuracy.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per 34 CFR 668.165(a)(1) before an institution disburses title IV, HEA program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Condition: During testing of disbursements to or on behalf of students, 16 out of the 25 students selected for testing did not receive a written notification from the institution for the Fall of 2021 semester. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the notifications not being sent. Effect: Students did not receive the notification of the amount of funds expected to be received under each title IV, HEA program and how those funds were to be disbursed. Questioned Costs: None Context: This was only identified for the fall of 2021 semester Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls and document them to ensure compliance during transitional periods of personnel. Views of Responsible Officials: The Academy is in agreement with the finding. Starting the fall of 2022 the Academy?s student information system, Campus Cafe, provides online award letter notification to all students for review and approval and/or decline.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: For a school to participate in Campus-Based programs it is required to file an application by the deadline date of October 1, 2021 as established by the Federal Register Notice ?Campus-Based Deadline Dates Notice for the 2021-22 Award Year? Condition: Under Part II. Application to Participate for Award Year July 1, 2022 through June 30, 2023 Section E. Assessments and Expenditures, the undergraduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was overreported by $380,731. Graduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was underreported by $28,122. Cause: The application was completed and submitted by the Director of Financial Aid. However, there was no level of review to ensure the application was completed accurately and therefore clerical errors could occur. Effect: The Academy incorrectly reported total tuition and fees for the award year July 1, 2020 to June 30, 2021. Questioned Costs: None Context: This is not a systemic problem. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy have one individual prepare the FISAP while someone else reviews it. This review should be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Director of Financial Aid will prepare the FISAP and the VP of Administration and Finance will review and provide official sign off on the FISAP before submission.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per the Uniform Guidance Title 2 Subtitle A Chapter II Part 200 Subpart D Subsection 200.303, a non-Federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in ?Standards for Internal Control in the Federal Government? issued by the Comptroller General of the United States of the ?Internal Control Integrated Framework?, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) Condition: During testing of compliance requirements such as eligibility and verification testing, there was not documentation of a level of review to ensure the requirements were met and accurate. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the controls no longer being performed or documented. Effect: When internal controls are no longer being performed, this could result in compliance requirements not being met or errors being made. Questioned Costs: None Context: This is consistent across the populations tested. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls to ensure compliance with Federal statutes and regulations and for these internal controls to be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Financial Aid Counselor will complete a checklist for eligibility and verification and the Director of Financial Aid will provide documented sign off once the checklist is reviewed for completeness and accuracy.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per 34 CFR 668.165(a)(1) before an institution disburses title IV, HEA program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Condition: During testing of disbursements to or on behalf of students, 16 out of the 25 students selected for testing did not receive a written notification from the institution for the Fall of 2021 semester. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the notifications not being sent. Effect: Students did not receive the notification of the amount of funds expected to be received under each title IV, HEA program and how those funds were to be disbursed. Questioned Costs: None Context: This was only identified for the fall of 2021 semester Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls and document them to ensure compliance during transitional periods of personnel. Views of Responsible Officials: The Academy is in agreement with the finding. Starting the fall of 2022 the Academy?s student information system, Campus Cafe, provides online award letter notification to all students for review and approval and/or decline.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: For a school to participate in Campus-Based programs it is required to file an application by the deadline date of October 1, 2021 as established by the Federal Register Notice ?Campus-Based Deadline Dates Notice for the 2021-22 Award Year? Condition: Under Part II. Application to Participate for Award Year July 1, 2022 through June 30, 2023 Section E. Assessments and Expenditures, the undergraduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was overreported by $380,731. Graduate total tuition and fees for the award year July 1, 2020 to June 30, 2021 was underreported by $28,122. Cause: The application was completed and submitted by the Director of Financial Aid. However, there was no level of review to ensure the application was completed accurately and therefore clerical errors could occur. Effect: The Academy incorrectly reported total tuition and fees for the award year July 1, 2020 to June 30, 2021. Questioned Costs: None Context: This is not a systemic problem. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy have one individual prepare the FISAP while someone else reviews it. This review should be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Director of Financial Aid will prepare the FISAP and the VP of Administration and Finance will review and provide official sign off on the FISAP before submission.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per the Uniform Guidance Title 2 Subtitle A Chapter II Part 200 Subpart D Subsection 200.303, a non-Federal entity must establish and maintain effective internal control over the Federal award that provides reasonable assurance that the non-Federal entity is managing the Federal award in compliance with Federal statutes, regulations, and the terms and conditions of the Federal award. These internal controls should be in compliance with guidance in ?Standards for Internal Control in the Federal Government? issued by the Comptroller General of the United States of the ?Internal Control Integrated Framework?, issued by the Committee of Sponsoring Organizations of the Treadway Commission (COSO) Condition: During testing of compliance requirements such as eligibility and verification testing, there was not documentation of a level of review to ensure the requirements were met and accurate. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the controls no longer being performed or documented. Effect: When internal controls are no longer being performed, this could result in compliance requirements not being met or errors being made. Questioned Costs: None Context: This is consistent across the populations tested. Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls to ensure compliance with Federal statutes and regulations and for these internal controls to be formally documented. Views of Responsible Officials: The Academy is in agreement with the finding. The Academy?s Financial Aid Counselor will complete a checklist for eligibility and verification and the Director of Financial Aid will provide documented sign off once the checklist is reviewed for completeness and accuracy.
Federal Program: Federal Supplemental Educational Opportunity Grants (FSEOG) [AL #84.007], Federal Work-Study Program [AL #84.033], Federal Pell Grant Program [AL #84.063], and Federal Direct Student Loans [AL #84.268]. Criteria: Per 34 CFR 668.165(a)(1) before an institution disburses title IV, HEA program funds for any award year, the institution must notify a student of the amount of funds that the student or his or her parent can expect to receive under each title IV, HEA program, and how and when those funds will be disbursed. If those funds include Direct Loan program funds, the notice must indicate which funds are from subsidized loans, which are from unsubsidized loans, and which are from PLUS loans. Condition: During testing of disbursements to or on behalf of students, 16 out of the 25 students selected for testing did not receive a written notification from the institution for the Fall of 2021 semester. Cause: There was a transition of personnel in the financial aid office in the current year resulting in the notifications not being sent. Effect: Students did not receive the notification of the amount of funds expected to be received under each title IV, HEA program and how those funds were to be disbursed. Questioned Costs: None Context: This was only identified for the fall of 2021 semester Repeat Finding: This is not a repeat finding. Recommendation: We recommend the Academy review their internal controls and document them to ensure compliance during transitional periods of personnel. Views of Responsible Officials: The Academy is in agreement with the finding. Starting the fall of 2022 the Academy?s student information system, Campus Cafe, provides online award letter notification to all students for review and approval and/or decline.