FAC Explorer

Audit 12305

FY End
2023-06-30
Total Expended
$16.81M
Findings
8
Programs
14
Organization: Mental Health Services for Homeless Persons, Inc.dba Frontline Service (OH)
Year: 2023 Accepted: 2024-01-18
Auditor: Bober Markey Fedorivich

Organization Exclusion Status:

Findings

ID Ref Severity Repeat Requirement
8977 2023-001 Significant Deficiency - E
8978 2023-001 Significant Deficiency - E
8979 2023-001 Significant Deficiency - E
8980 2023-001 Significant Deficiency - E
585419 2023-001 Significant Deficiency - E
585420 2023-001 Significant Deficiency - E
585421 2023-001 Significant Deficiency - E
585422 2023-001 Significant Deficiency - E

Programs

ALN Program Spent Major Findings
93.958 Block Grants for Community Mental Health Services $1.61M - 0
93.150 Projects for Assistance in Transition From Homelessness (path) $357,740 - 0
93.243 Substance Abuse and Mental Health Services_projects of Regional and National Significance $282,427 Yes 0
14.231 Emergency Solutions Grant Program $198,095 - 0
16.575 Crime Victim Assistance $190,730 - 0
16.812 Second Chance Act Reentry Initiative $142,936 - 0
21.023 Emergency Rental Assistance Program $134,898 - 0
64.033 Va Supportive Services for Veteran Families Program $67,180 Yes 1
93.959 Block Grants for Prevention and Treatment of Substance Abuse $63,304 - 0
16.540 Juvenile Justice and Delinquency Prevention_allocation to States $42,580 - 0
14.267 Continuum of Care Program $26,954 - 0
93.788 Opioid Str $25,000 - 0
64.024 Va Homeless Providers Grant and Per Diem Program $17,742 - 0
14.218 Community Development Block Grants/entitlement Grants $-3,057 - 0

Contacts

Name Title Type
G4ENJ4GET9L7 Ken Webster Auditee
2166236555 Eric German Auditor
No contacts on file

Notes to SEFA

Accounting Policies: This schedule of expenditures of federal awards includes the federal grant activity of Mental Health Services for Homeless Persons, Inc. and is presented on the accrual basis of accounting. The information in this schedule is presented in accordance with the requirements of the Uniform Guidance, “Audits of States, Local Governments, and Non-Profit Organizations.” The information in this schedule is presented in accordance with the requirements of Title 2 U.S. Code of Federal Regulations (CFR) Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards. Therefore, some amounts presented in this schedule may differ from the amounts presented in, or used in the preparation of, the basic financial statements. De Minimis Rate Used: Y Rate Explanation: FrontLine Service has elected to use the ten percent de minimis cost rate allowed under Uniform Guidance for some of the programs

Finding Details

Finding 2023-001
2023-001 Condition: We found Eligibility Certification and Recertification for the SSVF program was not completed as required. There were 6 cases out of 40 that the certification forms did not have a supervisor sign off. o Criteria: SSVF Program Guide, Section V, Subsection G. Case File Documentation Requirements, page 41, states: “The Staff Certification of Eligibility for SSVF Assistance Form should be maintained in each participant’s file and is subject to review by VA. This form should be completed for each household deemed eligible for SSVF assistance. The form should be completed and signed by both the person determining eligibility and his or her supervisor for all households. While this form should be completed at intake, a Staff Recertification of Continued Assistance Form should be completed at the time of recertification. o Cause: It was determined that when the grantee transitioned to electronic file case management, signature sections for the supervisor and case managers were not developed as part of the system. o Effect: Failure to ensure timely review and approval of program eligibility may result in the grantee providing services to a Veteran that may not be eligible. o Recommendation: The electronic file case management should require a sign off for both the staff and the supervisor.
Finding 2023-001
2023-001 Condition: We found Eligibility Certification and Recertification for the SSVF program was not completed as required. There were 6 cases out of 40 that the certification forms did not have a supervisor sign off. o Criteria: SSVF Program Guide, Section V, Subsection G. Case File Documentation Requirements, page 41, states: “The Staff Certification of Eligibility for SSVF Assistance Form should be maintained in each participant’s file and is subject to review by VA. This form should be completed for each household deemed eligible for SSVF assistance. The form should be completed and signed by both the person determining eligibility and his or her supervisor for all households. While this form should be completed at intake, a Staff Recertification of Continued Assistance Form should be completed at the time of recertification. o Cause: It was determined that when the grantee transitioned to electronic file case management, signature sections for the supervisor and case managers were not developed as part of the system. o Effect: Failure to ensure timely review and approval of program eligibility may result in the grantee providing services to a Veteran that may not be eligible. o Recommendation: The electronic file case management should require a sign off for both the staff and the supervisor.
Finding 2023-001
2023-001 Condition: We found Eligibility Certification and Recertification for the SSVF program was not completed as required. There were 6 cases out of 40 that the certification forms did not have a supervisor sign off. o Criteria: SSVF Program Guide, Section V, Subsection G. Case File Documentation Requirements, page 41, states: “The Staff Certification of Eligibility for SSVF Assistance Form should be maintained in each participant’s file and is subject to review by VA. This form should be completed for each household deemed eligible for SSVF assistance. The form should be completed and signed by both the person determining eligibility and his or her supervisor for all households. While this form should be completed at intake, a Staff Recertification of Continued Assistance Form should be completed at the time of recertification. o Cause: It was determined that when the grantee transitioned to electronic file case management, signature sections for the supervisor and case managers were not developed as part of the system. o Effect: Failure to ensure timely review and approval of program eligibility may result in the grantee providing services to a Veteran that may not be eligible. o Recommendation: The electronic file case management should require a sign off for both the staff and the supervisor.
Finding 2023-001
2023-001 Condition: We found Eligibility Certification and Recertification for the SSVF program was not completed as required. There were 6 cases out of 40 that the certification forms did not have a supervisor sign off. o Criteria: SSVF Program Guide, Section V, Subsection G. Case File Documentation Requirements, page 41, states: “The Staff Certification of Eligibility for SSVF Assistance Form should be maintained in each participant’s file and is subject to review by VA. This form should be completed for each household deemed eligible for SSVF assistance. The form should be completed and signed by both the person determining eligibility and his or her supervisor for all households. While this form should be completed at intake, a Staff Recertification of Continued Assistance Form should be completed at the time of recertification. o Cause: It was determined that when the grantee transitioned to electronic file case management, signature sections for the supervisor and case managers were not developed as part of the system. o Effect: Failure to ensure timely review and approval of program eligibility may result in the grantee providing services to a Veteran that may not be eligible. o Recommendation: The electronic file case management should require a sign off for both the staff and the supervisor.
Finding 2023-001
2023-001 Condition: We found Eligibility Certification and Recertification for the SSVF program was not completed as required. There were 6 cases out of 40 that the certification forms did not have a supervisor sign off. o Criteria: SSVF Program Guide, Section V, Subsection G. Case File Documentation Requirements, page 41, states: “The Staff Certification of Eligibility for SSVF Assistance Form should be maintained in each participant’s file and is subject to review by VA. This form should be completed for each household deemed eligible for SSVF assistance. The form should be completed and signed by both the person determining eligibility and his or her supervisor for all households. While this form should be completed at intake, a Staff Recertification of Continued Assistance Form should be completed at the time of recertification. o Cause: It was determined that when the grantee transitioned to electronic file case management, signature sections for the supervisor and case managers were not developed as part of the system. o Effect: Failure to ensure timely review and approval of program eligibility may result in the grantee providing services to a Veteran that may not be eligible. o Recommendation: The electronic file case management should require a sign off for both the staff and the supervisor.
Finding 2023-001
2023-001 Condition: We found Eligibility Certification and Recertification for the SSVF program was not completed as required. There were 6 cases out of 40 that the certification forms did not have a supervisor sign off. o Criteria: SSVF Program Guide, Section V, Subsection G. Case File Documentation Requirements, page 41, states: “The Staff Certification of Eligibility for SSVF Assistance Form should be maintained in each participant’s file and is subject to review by VA. This form should be completed for each household deemed eligible for SSVF assistance. The form should be completed and signed by both the person determining eligibility and his or her supervisor for all households. While this form should be completed at intake, a Staff Recertification of Continued Assistance Form should be completed at the time of recertification. o Cause: It was determined that when the grantee transitioned to electronic file case management, signature sections for the supervisor and case managers were not developed as part of the system. o Effect: Failure to ensure timely review and approval of program eligibility may result in the grantee providing services to a Veteran that may not be eligible. o Recommendation: The electronic file case management should require a sign off for both the staff and the supervisor.
Finding 2023-001
2023-001 Condition: We found Eligibility Certification and Recertification for the SSVF program was not completed as required. There were 6 cases out of 40 that the certification forms did not have a supervisor sign off. o Criteria: SSVF Program Guide, Section V, Subsection G. Case File Documentation Requirements, page 41, states: “The Staff Certification of Eligibility for SSVF Assistance Form should be maintained in each participant’s file and is subject to review by VA. This form should be completed for each household deemed eligible for SSVF assistance. The form should be completed and signed by both the person determining eligibility and his or her supervisor for all households. While this form should be completed at intake, a Staff Recertification of Continued Assistance Form should be completed at the time of recertification. o Cause: It was determined that when the grantee transitioned to electronic file case management, signature sections for the supervisor and case managers were not developed as part of the system. o Effect: Failure to ensure timely review and approval of program eligibility may result in the grantee providing services to a Veteran that may not be eligible. o Recommendation: The electronic file case management should require a sign off for both the staff and the supervisor.
Finding 2023-001
2023-001 Condition: We found Eligibility Certification and Recertification for the SSVF program was not completed as required. There were 6 cases out of 40 that the certification forms did not have a supervisor sign off. o Criteria: SSVF Program Guide, Section V, Subsection G. Case File Documentation Requirements, page 41, states: “The Staff Certification of Eligibility for SSVF Assistance Form should be maintained in each participant’s file and is subject to review by VA. This form should be completed for each household deemed eligible for SSVF assistance. The form should be completed and signed by both the person determining eligibility and his or her supervisor for all households. While this form should be completed at intake, a Staff Recertification of Continued Assistance Form should be completed at the time of recertification. o Cause: It was determined that when the grantee transitioned to electronic file case management, signature sections for the supervisor and case managers were not developed as part of the system. o Effect: Failure to ensure timely review and approval of program eligibility may result in the grantee providing services to a Veteran that may not be eligible. o Recommendation: The electronic file case management should require a sign off for both the staff and the supervisor.