FAC Explorer

Finding 997721 (2022-005)

Material Weakness Repeat Finding
Requirement
C
Questioned Costs
-
Year
2022
Accepted
2023-03-28
Audit: 312291
Organization: Scotland County Board of Education (NC)
Auditor: Anderson Smith & Wike PLLC

AI Summary

  • Core Issue: Bank reconciliations and accounting records were not prepared or reconciled properly, leading to inaccurate financial reporting.
  • Impacted Requirements: Compliance with cash management controls and timely financial data for decision-making was not met.
  • Recommended Follow-Up: Management should implement new controls to ensure monthly reconciliations are completed on time, as agreed by the Board of Education.

Finding Text

U.S. Department of Education Passed Through the N.C. Department of Public InstructionProgram Names: COVID-19 ? Education Stabilization Fund, Special Education ClusterCFDA #: 84.425, 84.027 and 84.173MATERIAL WEAKNESSCompliance ? Cash ManagementCriteria: Controls should ensure that monthly bank reconciliations are prepared and accounting transactions are recorded and reconciled to the federal Budget Balance Reconciliation Report in a timely manner to enable the Board to make timely decisions based upon accurate data.Condition: State bank account reconciliations were not properly prepared during the year and accounting records were not properly reconciled to the federal Budget Balance Reconciliation Report during the year.Effect: Numerous errors relating to financial reporting were made during the year. Since bank accounts and other key general ledger account reconciliations were not performed in a timely manner, these errors were not corrected until after year end. Therefore, during the year management decisions were made by the Board while relying upon inaccurate financial reporting.Cause: Lack of oversight by management.Questioned costs: None.Identification of a repeat finding: This is a repeat finding from the immediate previous audit, Finding 21-05.Recommendation: We recommend that management implement controls and procedures to ensure that all general ledger accounts are reconciled in a timely manner each month.Views of responsible officials and planned corrective actions:The Board of Education agrees with this finding and will establish procedures to ensure that all bank account and other required reconciliations are prepared on a timely basis going forward.

Categories

Subrecipient Monitoring Cash Management Material Weakness Reporting Internal Control / Segregation of Duties

Other Findings in this Audit

  • 421250 2022-005
    Material Weakness Repeat
  • 421251 2022-006
    Material Weakness Repeat
  • 421252 2022-005
    Material Weakness Repeat
  • 421253 2022-006
    Material Weakness Repeat
  • 421254 2022-005
    Material Weakness Repeat
  • 421255 2022-006
    Material Weakness Repeat
  • 421256 2022-005
    Material Weakness Repeat
  • 421257 2022-006
    Material Weakness Repeat
  • 421258 2022-005
    Material Weakness Repeat
  • 421259 2022-006
    Material Weakness Repeat
  • 421260 2022-005
    Material Weakness Repeat
  • 421261 2022-006
    Material Weakness Repeat
  • 421262 2022-006
    Material Weakness Repeat
  • 421263 2022-005
    Material Weakness Repeat
  • 421264 2022-006
    Material Weakness Repeat
  • 421265 2022-005
    Material Weakness Repeat
  • 421266 2022-006
    Material Weakness Repeat
  • 421267 2022-005
    Material Weakness Repeat
  • 421268 2022-006
    Material Weakness Repeat
  • 421269 2022-006
    Material Weakness Repeat
  • 421270 2022-005
    Material Weakness Repeat
  • 421271 2022-006
    Material Weakness Repeat
  • 421272 2022-005
    Material Weakness Repeat
  • 421273 2022-006
    Material Weakness Repeat
  • 421274 2022-005
    Material Weakness Repeat
  • 421275 2022-006
    Material Weakness Repeat
  • 421276 2022-005
    Material Weakness Repeat
  • 421277 2022-005
    Material Weakness Repeat
  • 421278 2022-005
    Material Weakness Repeat
  • 421279 2022-005
    Material Weakness Repeat
  • 421280 2022-005
    Material Weakness Repeat
  • 421281 2022-005
    Material Weakness Repeat
  • 421282 2022-005
    Material Weakness Repeat
  • 421283 2022-005
    Material Weakness Repeat
  • 421284 2022-007
    Material Weakness
  • 421285 2022-008
    Significant Deficiency
  • 421286 2022-008
    Significant Deficiency
  • 421287 2022-008
    Significant Deficiency
  • 421288 2022-008
    Significant Deficiency
  • 421289 2022-008
    Significant Deficiency
  • 421290 2022-008
    Significant Deficiency
  • 421291 2022-008
    Significant Deficiency
  • 421292 2022-008
    Significant Deficiency
  • 997692 2022-005
    Material Weakness Repeat
  • 997693 2022-006
    Material Weakness Repeat
  • 997694 2022-005
    Material Weakness Repeat
  • 997695 2022-006
    Material Weakness Repeat
  • 997696 2022-005
    Material Weakness Repeat
  • 997697 2022-006
    Material Weakness Repeat
  • 997698 2022-005
    Material Weakness Repeat
  • 997699 2022-006
    Material Weakness Repeat
  • 997700 2022-005
    Material Weakness Repeat
  • 997701 2022-006
    Material Weakness Repeat
  • 997702 2022-005
    Material Weakness Repeat
  • 997703 2022-006
    Material Weakness Repeat
  • 997704 2022-006
    Material Weakness Repeat
  • 997705 2022-005
    Material Weakness Repeat
  • 997706 2022-006
    Material Weakness Repeat
  • 997707 2022-005
    Material Weakness Repeat
  • 997708 2022-006
    Material Weakness Repeat
  • 997709 2022-005
    Material Weakness Repeat
  • 997710 2022-006
    Material Weakness Repeat
  • 997711 2022-006
    Material Weakness Repeat
  • 997712 2022-005
    Material Weakness Repeat
  • 997713 2022-006
    Material Weakness Repeat
  • 997714 2022-005
    Material Weakness Repeat
  • 997715 2022-006
    Material Weakness Repeat
  • 997716 2022-005
    Material Weakness Repeat
  • 997717 2022-006
    Material Weakness Repeat
  • 997718 2022-005
    Material Weakness Repeat
  • 997719 2022-005
    Material Weakness Repeat
  • 997720 2022-005
    Material Weakness Repeat
  • 997722 2022-005
    Material Weakness Repeat
  • 997723 2022-005
    Material Weakness Repeat
  • 997724 2022-005
    Material Weakness Repeat
  • 997725 2022-005
    Material Weakness Repeat
  • 997726 2022-007
    Material Weakness
  • 997727 2022-008
    Significant Deficiency
  • 997728 2022-008
    Significant Deficiency
  • 997729 2022-008
    Significant Deficiency
  • 997730 2022-008
    Significant Deficiency
  • 997731 2022-008
    Significant Deficiency
  • 997732 2022-008
    Significant Deficiency
  • 997733 2022-008
    Significant Deficiency
  • 997734 2022-008
    Significant Deficiency

Programs in Audit

ALN Program Name Expenditures
84.425 K-12 Emergency Relief Fund - Esser II $6.41M
10.555 Seamless Summer Program $3.36M
84.010 Title I Grants to Local Educational Agencies $2.33M
84.425 Esser III - K-12 Emergency Relief Fund $1.51M
21.027 Coronavirus State and Local Fiscal Recovery Funds-Employee Bonuses $1.37M
84.027 Grants to States - Idea, Part B (611) $1.33M
32.009 Emergency Connectivity Fund Program $893,123
84.425 Esser III - Teacher Bonuses $382,459
10.555 National School Lunch Program (commodities) $363,316
84.424 Student Support and Academic Enrichment Program $262,849
84.367 Supporting Effective Instruction State Grant $262,537
84.215 Building Readers and Instilling Confidence and Knowledge $252,086
84.358 Rural and Low Income Schools $195,376
84.048 Career and Technical Education -- Basic Grants to States Program Development $178,989
84.425 Esser II - Learning Loss Funding $174,433
84.060 Indian Education $166,905
84.027 Arp - Grants to States -Idea, Part B (611) $128,350
10.555 Supply Chain Assistance Funds $108,001
12.000 Rotc $73,088
84.041 Impact Aid (school Assistance in Federally Affected Areas) $61,853
84.425 Esser II- Summer Career Accel. Program $60,737
84.425 Geer I - Supplemental Instructional Services $47,378
84.173 Preschool Grants-Idea, Part B (619) $47,005
84.425 Esser I - Exceptional Children Grants $42,468
84.425 Esser I - Digital Curricula $39,821
10.559 Summer Food Service Program for Children $34,751
84.196 Education for Homeless Children and Youth $34,736
17.259 Workforce Investment Act $29,376
84.027 Risk Pool $25,439
84.425 Esser III - Homeless II $23,065
93.235 Abstinence Education $16,036
84.425 Esser I - Learning Management System $14,672
84.425 K-12 Emergency Relief Fund - Esser I $12,929
84.425 Geer I - Specialized Instructional Support Personnel for Covid-19 Response $10,599
84.173 Arp - Preschool Grants - Idea, Part B (619) $7,317
84.027 Special Needs Targeted Assistance $6,746
84.425 Esser III - Homeless $4,279
84.323 Special Education - State Personnel Development $3,071
10.582 Fresh Fruit and Vegetable Grant $2,111
84.173 Preschool Targeted Assistance $1,395
10.555 After School Snack Program $1,262
84.027 Coordinated Early Intervening Services $404