Finding 997 (2022-004)

In our single audit testing it was identified that the quarterly Project and Expenditure Report for quarter 1 of 2022 for the Coronavirus State and Local Fiscal Recovery Fund (American Rescue Plan Act) was not timely submitted to the US Department of Treasury. The Town should have adequate internal controls in place to ensure that grant reports are timely submitted. The Town did not timely submit the quarter 1 of 2022 Project and Expenditure Report to the US Department of Treasury during FY 2022. This was due to oversight by Town personnel. The Town was impacted in FY 2020 and FY 2021 by the COVID-19 pandemic which played a part in the delays as staff were stretched in performance of their job duties as they were assisting with the job duties of others who were unavailable to work; as well as additional duties brought on by federal assistance programs. The Town was also working toward better understanding and utilization of the new financial software. In FY 2022 the Town was working toward getting caught up from these delays. When reports for grant programs are not timely filed the Town is not in compliance with grant requirements. The Town should develop a process to ensure that grant reports are submitted timely. The Town agrees with this finding and will adhere to the corrective action plan on page 88 in this audit report.