Finding 981197 (2023-002)

Finding 2023-2 Housing Choice Voucher Program (CFDA#14.871) Material Non-Compliance Material Weakness in Internal Control over Compliance Tenant files for the Housing Choice Voucher Program are materially incomplete. Criteria Entities receiving Federal Funds under the Uniform Guidance are required to comply with certain conditions of the grant agreement and are required to have in place an internal control system that reasonably assures compliance with the requirement for Federal Awards such as Housing Choice Vouchers under 24 CFR Section 982.1. Cause During inspection of twelve Housing Choice Voucher program files, we noted the following exceptions. • One file was missing the 50058 form. • Four files did not include documentation for EIV. • Seventeen files did not include a signed HUD Form 9886 Effect of Condition The Authority is not in compliance with certain regulations regarding the Housing Choice Voucher Program under 24 CFR Section 982.1. Recommendation We recommend the Authority design and implement internal control procedures that will reasonably assure compliance with 2 CFR-200. Questioned Costs: $0 Response: The following steps have been and are being taken regarding tenant certifications: 1. Staff has attended HOTMA training: An In-Depth Review of Programmatic Changes on 5/21/24 2. A new position was created at the Authority. Our most senior Manager is now our dedicated Quality Control Specialist and will be responsible for reviewing 100% of our files yearly. Finding 2023-2 Housing Choice Voucher Program (CFDA#14.871) Material Non-Compliance Material Weakness in Internal Control over Compliance Tenant files for the Housing Choice Voucher Program are materially incomplete. Criteria Entities receiving Federal Funds under the Uniform Guidance are required to comply with certain conditions of the grant agreement and are required to have in place an internal control system that reasonably assures compliance with the requirement for Federal Awards such as Housing Choice Vouchers under 24 CFR Section 982.1. Cause During inspection of twelve Housing Choice Voucher program files, we noted the following exceptions. • One file was missing the 50058 form. • Four files did not include documentation for EIV. • Seventeen files did not include a signed HUD Form 9886 Effect of Condition The Authority is not in compliance with certain regulations regarding the Housing Choice Voucher Program under 24 CFR Section 982.1. Recommendation We recommend the Authority design and implement internal control procedures that will reasonably assure compliance with 2 CFR-200. Questioned Costs: $0 Response: The following steps have been and are being taken regarding tenant certifications: 1. Staff has attended HOTMA training: An In-Depth Review of Programmatic Changes on 5/21/24 2. A new position was created at the Authority. Our most senior Manager is now our dedicated Quality Control Specialist and will be responsible for reviewing 100% of our files yearly. Finding 2023-2 Housing Choice Voucher Program (CFDA#14.871) Material Non-Compliance Material Weakness in Internal Control over Compliance Tenant files for the Housing Choice Voucher Program are materially incomplete. Criteria Entities receiving Federal Funds under the Uniform Guidance are required to comply with certain conditions of the grant agreement and are required to have in place an internal control system that reasonably assures compliance with the requirement for Federal Awards such as Housing Choice Vouchers under 24 CFR Section 982.1. Cause During inspection of twelve Housing Choice Voucher program files, we noted the following exceptions. • One file was missing the 50058 form. • Four files did not include documentation for EIV. • Seventeen files did not include a signed HUD Form 9886 Effect of Condition The Authority is not in compliance with certain regulations regarding the Housing Choice Voucher Program under 24 CFR Section 982.1. Recommendation We recommend the Authority design and implement internal control procedures that will reasonably assure compliance with 2 CFR-200. Questioned Costs: $0 Response: The following steps have been and are being taken regarding tenant certifications: 1. Staff has attended HOTMA training: An In-Depth Review of Programmatic Changes on 5/21/24 2. A new position was created at the Authority. Our most senior Manager is now our dedicated Quality Control Specialist and will be responsible for reviewing 100% of our files yearly.