Finding Text
Finding 2023-001 – Significant Deficiency in Internal Controls over Allowable Costs (Payroll) – COVID-19 ARPA Child Care and Development Block Grant – 93.575
Criteria: The Young Men’s Christian Association (“YMCA”) is responsible for establishing and properly implementing controls over compliance with the grant requirements regarding allowable costs, including payroll applied to the grant.
Condition: During the audit, we noted insufficient evidence of the performance of controls related to the review and approval of information on employee time sheets and pay rates for 2021.
Cause: During the last quarter of the year ended December 31, 2021, the YMCA transitioned from its previous external payroll processing company to another external payroll processing company. The evidence of the performance of the controls related to the review and approval of information on employee time sheets and pay rates for 2021 was not retained after the transition.
Effect: The YMCA is not able to produce documentation that the internal controls implemented are operating effectively.
Recommendation: YMCA management should strengthen its controls related to the review and approval of information on employee time sheets and pay rates including proper evidence is maintained of the control over compliance with allowable cost requirements, related to payroll.
Management’s Response: We agree with the finding and have implemented procedures to ensure established controls are being followed and evidenced appropriately for 2023.