Finding 977908 (2023-001)

Finding 2023-001 – Special Tests and Provisions – Enrollment Reporting – Repeat Finding Information on the Federal Program: U.S. Department of Education Student Financial Aid Cluster Criteria: Under the Pell grant and loan programs, institutions must update the Enrollment Reporting Roster for changes in student status, report the date the enrollment status was effective, enter the new anticipated completion date and submit the changes electronically through the batch method or the National Student Loan Data System (NSLDS) website. Institutions are responsible for timely reporting, whether they report directly or via a third-party servicer. These changes include reductions or increases in attendance levels, withdrawals, graduations or approved leaves-ofabsence. Condition: We tested a sample of 10 withdrawn students. In two instances, the change in status was not reported within the required 60-day time frame. Cause: The Enrollment Reporting Roster file is not being submitted timely or accurately to report changes in student enrollment status. Effect: The University did not comply with special tests and provisions compliance requirements related to enrollment reporting. Recommendation: We recommend the University strengthen its policies and procedures related to enrollment reporting requirements to comply with the regulations. Views of Responsible Officials: Management agrees with this finding. See Corrective Action Plan included at the end of the report.