Finding 977734 (2023-004)

Material Weakness
Requirement
AB
Questioned Costs
$1
Year
2023
Accepted
2024-06-20

AI Summary

  • Core Issue: The District overspent on custodial services, reporting $26,486 in FY22 and $43,955 in FY23, exceeding the approved budget of $25,000.
  • Impacted Requirements: Expenditures must align with the program budget approved by the pass-through entity; overspending on custodial services is considered unallowable.
  • Recommended Follow-Up: Improve the budget comparison worksheet to provide detailed tracking of custodial service costs to prevent future overspending.

Finding Text

District should maintain internal contorls to ensure grant expenditures are consistent with program budgets adopted and approved by the pass through entity. District reported custodial expenditures totaling $26,486 in FY22 and $43,955 in FY23 as program costs on ESSER III grant expenditure reimbursement reports. However, the District's program budget for these costs was $25,000. The expenditures in excess of budget represent unallowable costs under the program. The District budget to actual comparison worksheet combined all program costs for this function and object. This comparison was not sufficiently detailed to identify the overspending of the budget for custodial services. The District reported program costs for custodial services in exess of amounts adopted in program budget and approved by the passthrough entity. The District budget to actual comparison worksheet combined all program costs for this function and object. This comparison was not sufficiently detailed to identify the overspending of the budget for custodial services

Categories

Questioned Costs Allowable Costs / Cost Principles Cash Management

Other Findings in this Audit

  • 401291 2023-003
    Material Weakness
  • 401292 2023-004
    Material Weakness
  • 401293 2023-005
    Material Weakness
  • 401294 2023-003
    Material Weakness
  • 977733 2023-003
    Material Weakness
  • 977735 2023-005
    Material Weakness
  • 977736 2023-003
    Material Weakness

Programs in Audit

ALN Program Name Expenditures
84.425 Education Stabilization Fund $283,745
84.010 Title I Grants to Local Educational Agencies $60,554
10.553 School Breakfast Program $24,901
93.778 Medical Assistance Program $7,073
84.358 Rural Education $4,836
84.027 Special Education_grants to States $3,620
84.424 Student Support and Academic Enrichment Program $1,399
10.555 National School Lunch Program $1,398
84.173 Special Education_preschool Grants $934
10.649 Pandemic Ebt Administrative Costs $628
84.173 Special Education_grants to States $358