Finding Text
Significant Deficiency in Internal Controls over Compliance and on Compliance Award 10.558; Compliance Requirement A – Activities Allowed and Unallowed Condition: Amendments made to original claims for reimbursement were not submitted timely. Criteria: The Child and Adult Care Food assistance listing from sam.gov states “Institutions file monthly reports on Program operations to claim reimbursement for meals served. They must submit final claims no later than 60 days after the claiming month.” Cause: Timely amendments were not filed. Effect: Amounts owed to and from the federal program provider were not determined timely. Context: All ten (10) months of the program original and amended claim reimbursements were reviewed. Of the eight (8) months which had amended claim reimbursements, five (5) months were not filed timely, within 60 days after the claiming month. Recommendation: Currently, management has a process to review monthly claim reimbursements for a second time after the original claim reimbursement is filed. There currently is not a deadline to complete this review, other than within 60 days. We suggest that management further define this review process to include timely review and preparation of any needed amended claim reimbursements. Management’s Response: See accompanying management’s corrective action plan.