Finding Text
Finding No. 2022-002
HUD HOME Investment Partnerships Program
Federal Assistance Listing Number #14.239
Uniform Guidance Compliance Requirement Code: E-Eligibility
Criteria
Tenant lease files are required to be maintained and tenant eligibility determined in accordance with the Compliance in State of Oregon Housing and Community Services HOME Program Compliance Manual.
Condition
In connection with our lease file review we noted one instance of eight tenants tested where management did not perform a 3rd party income verification in accordance with policy.
Cause
Management’s policies with respect to recertifications and eligibility and the maintenance of tenant lease files in accordance with Compliance in State of Oregon Housing and Community Services HOME Program Compliance Manual were not consistently followed.
Effect or Potential Effect
This could result in units being rented to ineligible tenants or errors in the rent subsidies paid by HUD.
Questioned Costs: Not applicable.
Context
In connection with the procedures applied to our HOME units testing, one of the eight tenants tested did have the 3rd party income verification performed timely.
Repeat Finding: No
Recommendation
Management should establish procedures and monitor compliance with those procedures to ensure that recertifications and correct income verification procedures are performed timely, tenant eligibility is correctly determined and that tenant lease files are properly maintained in accordance with the requirements of Compliance in State of Oregon Housing and Community Services HOME Program Compliance Manual.
Views of Responsible Officials
Community Manager reviewed file noting 2017 and 2018 were both done as self-certifications. REACH is currently doing full reviews for all HOME units during 2023.