Finding Text
Federal Agency: U.S. Department of Defense
Federal Program Name or Cluster: Research and Development Cluster
Assistance Listing Number: 12.RD
Federal Award Identification Number and Year: SP4701-20-C-0076
Pass-Through Agencies: N/A
Pass-Through Number: N/A
Award Period: September 23, 2020 through April 30, 2024
Type of Finding:
Significant Deficiency in Internal Control over Compliance
Criteria or Specific Requirement:
Under the Uniform Guidance, organizations are required to document the basis for their procurement. For a single source procurement item tested, the Organization could not support how this procurement met the requirements for a single source procurement.
Condition:
For 1 of 6 procurements selected, the Organization could not support how this procurement met the requirements for a single source procurement.
Questioned Costs:
None
Context:
For 1 of 6 procurements selected, which was a single source procurement transaction, the Organization could not support how this procurement met the requirements for a single source procurement.
Cause:
Unknown
Effect:
The possible receipt of federal funds or assistance by an ineligible contractor.
Repeat Finding:
This is not a repeat finding.
Recommendation:
We recommend that the Organization follow the current policies and procedures over covered transactions and to maintain supporting documentation of the process.
Views of Responsible Officials and Planned Corrective Actions:
There is no disagreement with the audit finding. The Society has reviewed the procurement policy with staff, emphasized the importance of following, and will ensure that adequate documentation is retained.
Name of the contact person responsible for corrective action: Kelly Moritz, Vice President of Finance and Contracts.
Planned completion date for corrective action plan: December 31, 2024