Finding Text
Department of Health and Human Services
AL #93.044 Aging Cluster; Title III-B
Passed through AgeSmart Community Resources
Criteria – The Organization is to provide monthly billing reports for reimbursement from AgeSmart Community Resources based on the daily transportation records for the Reporting requirement. These records should agree to the totals billed to AgeSmart.
Statement of Condition – The Organization filed billing reports for nutrition and transportation services to AgeSmart Community Resources that did not agree to the nutrition and transportation detail records.
Questioned Costs – The amount of known questioned costs was $540 and total likely questioned costs were below the $25,000 threshold as outlined by section 200.516 of the Uniform Guidance.
Effect of Condition – The Organization incorrectly billed the funding organization.
Cause of Condition – The Organization’s staff erroneously made mathematical errors and incorrectly billed all 5-meal deliveries selected for testing as 7-meal deliveries.
Recommendation – The Organization should consider the costs and benefits of hiring additional expertise or training existing staff, as well as, implementing a monitoring process to ensure the Organization’s billings are accurate and in accordance with the procedures prescribed by the funding agency.
Management’s Response – The Organization will review procedures and processes around reporting of units; implementing a double check system between the clerk and supervisor to reduce the risk of human error in logging units. Review of practices regarding adjustments to units will be completed and procedures will be updated. Quarterly audits will be implemented to ensure accuracy.