Finding Text
Finding 2021-004 Procurement, Suspension & Debarment
Federal Agency: U.S. Department of Commerce
Program Name: MBDA Business Center
Assistance Listing #: 11.805
Questioned Costs: None
Condition/Context
CMSDC was not able to produce evidence that demonstrates it documented its history of procurement, or that it performed suspension or debarment checks.
Criteria
The Uniform Guidance requires recipients (i.e., CMSDC) to have and use document procurement procedures, consistent with State, local, and tribal laws and regulations and the standards set forth in Title 2, Section 200.318 of the Code of Federal Regulations, including, recipients must maintain records sufficient to detail the history of procurement.
Cause
In 2021, CMSDC experienced turnover in key personnel. Current personnel was not able to provide documentation of its history of procurement or evidence that it performed suspension and debarment checks.
Effect
CMSDC did not comply with the procurement standards for documentation, suspension and debarment set forth in the Uniform Guidance.
Recommendation
We recommend that CMSDC performs procurement in accordance with Uniform Guidance, updates its Accounting Policies and Procedures Manual for procurement to ensure it aligns to Uniform Guidance, and that CMSDC adheres to such policies.
Organization's Management Response
See corrective plan.