Finding Text
Material Weakness in Internal Control over Compliance and Noncompliance - Reporting Requirements IDENTIFICATION OF FEDERAL PROGRAM: 64.033 VA Support Services for Veteran Families Program Award 20-AK-152 Department of Veterans Affairs. CRITERIA: Per the award agreement the Mission is required to submit quarterly progress reports. Progress reports shall be submitted within 30 days after the end of the reporting periods, which are December 31st, March 31st, June 30th and September 30th. This report will include detailed information about the project(s) funded, including, but not limited to, the number of disabled Veterans who benefited, administrative expenses, information about how the funds were actually used, data to support statements of progress, and data concerning individual results and outcomes of funded projects reflecting project success and impacts. CONDITION: The Mission was unable to provide records of the quarterly reports being
submitted during the fiscal year ended March 31, 2021. CAUSE: The Mission has had turnover in all management positions since the fiscal year ended March 31, 2021. Prior management did not maintain complete or accurate files. EFFECT OR POTENTIAL EFFECT: The Mission’s current management was unable to provide records showing that the reporting compliance requirements were met. QUESTIONED COSTS: None. CONTEXT: For this funding, four quarterly progress reports were due during the fiscal year under audit. During the single audit testwork the auditors requested to test two reports and neither were available for inspection. IDENTIFICATION OF REPEAT FINDING: Not Applicable. RECOMMENDATION: We recommend that as a part of the Mission’s internal control structure over compliance with reporting requirements to establish monitoring procedures to ensure federal reporting deadlines are met and proof of submission and reports submitted are maintained. VIEWS OF RESPONSIBLE OFFICIALS: See Corrective Action Plan