Finding Text
Eligibility – Child and Adult Care Food Program – Federal Assistance Listing Number 10.558; Award Period: Year ended September 30, 2023; Pass-through entity name: Virginia Department of Health
Criteria: Per 7 CFR §226.16(iii), sponsoring organizations must review each facility three times each year. Each year is defined as the fiscal year per Virginia Department of Health clarification.
Condition: The Organization did not complete the monitoring procedures required by the CACFP eligibility of three visits per year for one of the providers tested. This is a violation of the monitoring requirements under the CACFP.
Cause: The Organization did not have a clear understanding of the compliance requirement that the three visits per year had to take place within the fiscal year and adhered to a 12 month cycle for each provider instead of the specified 12 month time frame. Therefore there was also a lack of internal controls to detect if the minimum number of visits had occurred for each provider within the required time frame.
Effect: The lack of review of eligibility could result in an ineligible provider receiving reimbursement under the federal award.
Questioned Costs: None noted.
Context: One provider tested did not receive the required minimum of three visits during the fiscal year.
Recommendation: We recommend the Organization implement an addition to the tracking of monitor visits already in place that will identify eligibility compliance for the fiscal year.
Views of Responsible Officials: Child Nutrition, Inc. management agrees with Finding 2023-001: Eligibility – Child and Adult Care Food Program – Federal Assistance Listing Number 10.558; Award Period: Year ended September 30, 2023; Pass-through entity name: Virginia Department of Health.