Finding Text
Criteria
In accordance with the Uniform Guidance 2 CFR 200.302(a), “Each state must expend and account for the Federal award in accordance with state laws and procedures for expending and accounting for the state's own funds. In addition, the state's and the other non-Federal entity's financial management systems, including records documenting compliance with Federal statutes, regulations, and the terms and conditions of the Federal award, must be sufficient to permit the preparation of reports required by general and program-specific terms and conditions; and the tracing of funds to a level of expenditures adequate to establish that such funds have been used according to the Federal statutes, regulations, and the terms and conditions of the Federal award. See also § 200.450.”
Condition
Some supporting schedules for expenses claimed for ESF and 21st Century Grant for the year ended June 30, 2023, were not readily available.
Context
Supporting schedule cannot be located.
Cause
Procedures to monitor proper filing of supporting documents were not adhered to consistently.
Effect
Complete records of claims were not maintained.
Questioned Cost
None identified.
Recommendation
The Charter School needs to ensure that supporting schedules and documents for claims are readily available and ensure proper safekeeping of pertinent documents. In addition, the Charter School is responsible for maintaining supporting documentation for seven (7) years and for making it available to the NJDOE, the U.S. Department of Education, and/or their authorized representatives upon request.