Finding Text
Criteria:
Federal award Contracts No. 2022 – AF0282 and No.2022 – AF0284 in the fifth clause establishes the dates that the
Expenses Report must be submitted to the Puerto Rico Department of Education.
Views of responsible officials:
Management agrees with finding and has been discussed with the agency. However, we have been taking several
steps to advance processes that can be completed before month end reporting. Procedures like obligating the
expenses one week before the current date, processing the payroll earlier and have the payroll reports earlier in the
period. These actions allow to gather and complete all program's templates, and send them to the external auditor
for review earlier in the period providing them more days to complete the AUP before the report due date.
Condition:
BGCPR did not submit the required Expenses Report for the last quarter for Contract No. 2022 – AF0282 and for two
quarters for Contract No. 2022 – AF0284.
Cause:
The compilation of the information needed to include in the Expenses Report is not being maintained on a timely
basis.
Effect or potential effect:
Non-compliance with the reporting requirements.
Recommendation:
BGCPR should establish a calendar for submission of all required reports.
Preliminary