Finding Text
Finding No. 2023-001 – Suspension and Debarment
Federal Agency: U.S. Department of Justice
Programs: Justice Reinvestment Initiative – ALN 16.827, Edward Byrne Memorial Justice Assistance Grant Program – ALN 16.738
Criteria: When a non-federal entity enters into a covered transaction with an entity at a lower tier, the non-federal entity must verify that the entity, as defined in 2 CFR section 180.995 and agency adopting regulations, is not suspended or debarred or otherwise excluded from participating in the transaction.
Condition: The Agency did not maintain formal documentation over its review of vendors for suspension and debarment.
Cause: Due to turnover within the Agency and becoming more digital the documentation of review was not maintained.
Effect: Risk of noncompliance over the suspension and debarment compliance requirement.
Questioned Costs: None
Prevalence: There was no formal documentation over review for suspension and debarment.
Repeat finding: This is not a repeat finding.
Recommendation: We recommend the Agency update its policies to include formal documentation be maintained annually to evidence its review its vendors by verifying they are not suspended or debarred using the System for Award Management (SAM).
Reporting Views of Management and Corrective Actions: Management agrees with the finding and corrective actions will be made.