Finding Text
Finding 2023-002 - Reporting (Control Deficiency)
U.S. Department of Education – Education Stabilization Fund - Higher Education Emergency Relief Fund (“HEERF”)
Student Aid Portion (84.425E)
Institutional Portion (84.425F)
Minority Serving Institutions (84.425L)
Federal Award Year: 2022-2023
Criteria and Context:
HEERF reporting requirements include three components: 1) public reporting on Student Aid; public reporting on the Institution Portion and subprograms, as applicable; and 3) the annual report. Public reporting on the student aid and institutional portions is required to be posted to the institution’s website and updated no later than 10 days after the end of each calendar quarter. Previously, institutions were required to publicly post on their websites two separate reports documenting their expenditures of student and institutional portions of funds, respectively. Effective for the Q2 2022 report required to be posted by July 10, 2022, the U.S. Department of Education (“ED”) instituted a new quarterly reporting form that captures spending of both student and institutional funds. Quarterly reports should appear on separate documents by quarter and should not be cumulative.
Condition, Cause, and Effect:
During our testing, we noted that the College did not submit a quarterly report for the quarter ended
March 31, 2023, as required. Instead, the College combined the reporting activity for the quarters ended March 31, 2023 and June 30, 2023 in the Q2 2023 report.
Questioned Costs:
None noted
Identified as a Repeat Finding:
No
Recommendation:
The College should review the effectiveness of its internal controls governing the timely submission of HEERF quarterly reports to ensure such information is submitted within the appropriate timeframe.