Finding Text
Finding Type. Immaterial Noncompliance/Significant Deficiency in Internal Control over Compliance (Reporting). Program. Student Financial Assistance Cluster; U.S. Department of Education; Assistance Listing Numbers 84.007, 84.033, 84.063, 84.268; Award Numbers P007A222022, P033A222022, P063P221638, P269K231638. Criteria. The College is required to transmit records of student disbursements to the federal government through the Common Origination and Disbursement within 15 days of disbursing funds. Condition. Six students received disbursements that were not reported to the federal government within the required timeframe. Cause. Due to staffing constraints, the College was not able to timely file the report with the Common Origination and Disbursement in all instances. Effect. As a result of this condition, the College did not fully comply with the requirements to report disbursements within 15 days of disbursing funds. Questioned Costs. No costs were required to be questioned as a result of this finding, in as much of our testing did not reveal any unallowed costs. Recommendation. We recommend that the College implement policies and procedures, including designating an individual to oversee this reporting requirement, to ensure information is submitted to the Common Origination and Disbursement in a timely manner. View of Responsible Officials. Management believes this was an isolated incident and has prepared a Corrective Action Plan.