Finding Text
Finding 2023-002: Period of Performance
Information on the Federal Program: 93.368
Criteria: 2 CFR §200.309 non-Federal entity may charge to the Federal award only allowable costs
incurred during the period of performance (except as described in §200.461 Publication and printing
costs) and any costs incurred before the Federal awarding agency or pass-through entity made the
Federal award that were authorized by the Federal awarding agency or pass-through entity. Condition: In testing the Foundation's compliance with the period of performance availability for
Federal awards, we noted one instance in which an invoice for an expense incurred outside of both
the award's period of performance and the Foundation's fiscal year-end was recorded and charged
to the Federal award.
Cause: The Foundation's controls are not adequately designed to detect an expense recorded
outside of the award's period of performance or outside of the Foundation's fiscal year-end.
Effect: Costs that are not incurred and recorded within the period of performance may be
determined and considered an unallowable charge against a Federally funded program.
Questioned Costs: $55,000
Context: Our audit procedures consisted of testwork completed on individual expenditures charged
to the Federal awards that ended within the 2023 fiscal year-end. The report in which samples were
selected was generated directly from the Foundation's general ledger (accounting system). We
consider our sample to be representative of the population.
Identification as a Repeat Finding: Not a repeat finding.
Recommendation: We recommend that all invoices be reviewed to ensure that expenses are
appropriately recorded in the period for which they are incurred.