Finding 960810 (2023-002)

Finding 2023-002 – Low Income Public Housing Tenant Files – Eligibility – Noncompliance & Significant Deficiency – Public and Indian Housing – ALN 14.850 Condition & Cause: Our review of ten (10) Low Income Public Housing Tenant Files revealed the following discrepancies: • There were three (3) files that contained miscalculations of annual income. • There were two (2) files that were missing tenant signatures on one or more required documents. • There was one (1) file that was missing Declarations of Citizenships for two (2) members. We extrapolated the miscalculations of annual income to the Public Housing population and found that the percentage of potential misstatement equates to 7.8% of rental revenue. We feel that the Authority has a Material Weakness in this area. Criteria: The Code of Federal regulations, the Housing Authority Admissions and Continued Occupancy Policy and specific HUD guidelines in documenting and maintaining Low Income Public Housing tenant files. Recommendation: We recommend that the Agency conduct a thorough tenant file audit of existing tenants to determine whether there are any additional misstatements. We also recommend that the Agency determine the best way to monitor compliance with local and federal regulations as it pertains to the upkeep of the tenant files. Questioned Costs: $2,146 Repeat Finding: No Was sampling statistically valid? Yes