Finding Text
Finding 2023-002 – Cash Management and Reporting
Education Stabilization Fund – AL #84.425, Year Ended June 30, 2023
U.S. Department of Education
Pass-Through Entity – Pennsylvania Department of Education
Criteria: The Pennsylvania Department of Revenue requires Reconciliation of Cash on Hand Quarterly Reports for any program for which they are receiving monthly payments. These quarterly reports are due the 10th working days of January, April, July, and October. The Pennsylvania Department of Education requires final expenditure reports to be filed documenting the financial transactions of each grant. The final reports are due within 30 days after funds are expended but no later than 30 days after the ending date of the project. Districts are required to have appropriate controls over the accuracy of preparation and timely filing of final expenditure reports.
Condition: The District did not file the required quarterly reports for June 2023 for grant #223-210073 and #225-210073 in a timely manner within the 10-day requirement.
The District did not file the required quarterly report for June 2023 for grant #200-210073.
Also, the District did not file the required final expenditure report for grant #200-200073 timely.
Cause and Effect: The District's Business office did not file the quarterly cash on hand reports timely. By not filing the required reports in a timely manner, the District is potentially risking a withholding of federal funds by the PDE until the reports are properly filed.
Identification of Repeat Finding: Yes, #2022-003
Questioned Costs: None
Recommendation: Procedures should be established to ensure that the District files all quarterly cash on hand within 10 working days of quarter ending and final expenditure reports within 30 days after the funds are expended, but no later than 30 days after the ending date of the project.