Finding Text
Finding 2023-002: Enrollment Reporting - Significant Deficiency
ALN Number: 84.063; 84.268
Federal Program: Federal Pell Grant Program; Federal Direct Student Loans
Federal Agency: U.S. Department of Education
Federal Award Number: P063P220616; P268K230616
Federal Award Year: July 1, 2022 - June 30, 2023
Pass-Through Entity: Not applicable
Repeat Finding: Not applicable
Criteria: Institutions are required to report enrollment information under the Pell grant and the Direct loan programs via the National Student Loan Data System (NSLDS). Institutions must review, update, and certify student enrollment statuses, program information, and effective dates that appear on the Enrollment Reporting Roster file or on the Enrollment Maintenance page of the NSLDS. [Pell,
34 CFR 690.83(b)(2); Direct Loan, 34 CFR 685.309]
Condition/Context: For 1 of the 25 students tested, the effective date of the change in status of the campus level reporting and program level reporting in the NSLDS did not agree with College's records.
Cause: The date of determination of the change in student status was entered as the effective date of the change in status in error.
Effect: The effective date of the change in student status to withdrawn was reported in error to the NSLDS.
Questioned Costs: There are no questioned costs associated with this finding. Sample was not statistically valid.
Recommendation: The College should have someone independent of the preparer review the NSLDS roster file to check the effective date of change in status is in agreement with the College's records.
Views of Responsible Officials and Planned Corrective Actions: The College agrees with this finding. Academic Records Office personnel were re-trained. Also, a report has been written to be run after the Student Status Confirmation Report (SSCR) procedure is run in the student financial aid system, that flags when a "Last Date of Attendance (LDA)" and NSLDS Withdrawal Date differ. Those cases can be troubleshooted and fixed, the SSCR rerun, and that updated file uploaded.