Finding Text
Compliance with Reporting Requirements
Federal Agency: U.S. Department of Education
Information on Federal Program: Client Assistance Program, Assistance Listing 84.161
Criteria: 2 CFR section 200.329 requires the submission of Federal Financial Report SF-425, annually.
Statement of Condition: Our testing over financial reporting included the timely submission of the annual report during DRNY’s fiscal year-end. The annual report for Contract H161A220065 due October 31, 2022, was not filed until November 15, 2022. We also viewed the report for the FY23 grant, noting it was due October 31, 2023 and submitted October 10, 2023.
Statement of Cause: There were some discrepancies in due dates for the annual SF-425 report listed between the grant award notice and the filing website. The filing website had noted in the language that annual reports were due 90 days after the fiscal year-end, in which case, DRNY would have been in compliance.
Statement of Effect: Annual reports noted above were not filed within the required reporting deadline.
Questioned Costs: None
Perspective Information: As part of testing the compliance with the reporting requirements of the program, the submission of the annual SF-425, due within the period under audit, is reviewed for timeliness of submission.
Identification of Repeat Finding: No
Recommendation: Disability Rights New York should develop a tracking system for when their various grant reports are due based on the grant award notices to ensure timely filing of their annual reports.
View of Responsible Officials and Corrective Action Plan: Since the late submissions in November 2022, DRNY has ensured that the SF425s were submitted in accordance with the due dates per the Grant Award notices (GANs). Further DRNY has now calendared within Outlook all the grant reporting requirements required for awards for the next year and created an Excel tracking sheet of all the remaining reporting required for current grants. Both the Executive Director and the CFO have access to this Excel tracking and the calendar invites. As new GANs are received, the CFO will calendar in the tracking document all reporting requirements and within Outlook send out invites each calendar year and copy the Executive Director on those calendar invites. CFO will confirm to Executive Director as these reports are complete and document in the Excel tracker.
Danielle Myers, CFO, is responsible for the resolution of this corrective action plan by 3/1/2024.