Finding Text
Assistance Listing Number. Federal Agency, and Program Name - 84.268, U.S. Department of Education, Federal Direct Student Loans
Finding Type - Significant deficiency
Repeat Finding - No
Criteria - The Seminary has 60 days from the date the Seminary determines an enrollment status change to report to NSLDS. The enrollment reporting must be updated for changes in the data elements for the campus record and the program record and submitted electronically through the batch method, spreadsheet submittal, or the NSLDS website (34 CFR 685.309).
Condition - Of the nine students selected for enrollment reporting testing, the Seminary did not properly update student enrollment information for one student in a timely manner.
Questioned Costs - None
Identification of How Questioned Costs Were Computed - N/A
Context - Out of a sample of nine students, our testing identified one that was not properly reported as graduated when the Seminary had determined they were.
Cause and Effect - The Seminary did not have formal procedures and controls in place to document students that need to be added back to the roster to report their graduated status. The lack of documentation of withdrawn students awaiting graduation led to the inability to support the compliance with the applicable code of federal regulations in a timely manner.
Recommendation - The Seminary should consider implementing a process to submit a final enrollment file upon completion of processing graduates and reviewing procedures to verify that the information uploaded and reported is complete, accurate, and timely.
Views of Responsible Officials and Planned Corrective Actions - Students who finish their degree in December are reported as “withdrawn,” as there is no option to confer in December (institutional policy). The student status is updated to "graduated” and reported to Clearinghouse in May when students are conferred.