Finding Text
Federal Agency: U.S. Department of Education
Federal Program Name: Student Financial Assistance Cluster
Assistance Listing Number: 84.268 – Federal Direct Loan Program, 84.063 – Federal Pell Grant Program
Federal Award Identification Number and Year: DL – P268K231357 (1/1/22-7/27/44), Pell – P063P221357 (3/23/22-8/31/28)
Pass-Through Agency: N/A
Pass-Through Number(s): N/A
Award Period: June 1, 2022 to May 31, 2023
Type of Finding: Significant Deficiency in Internal Control over Compliance
Criteria or specific requirement: Proper verification procedures must be performed for those students flagged with specific verification requirements. Additionally, disbursements must agree in date and amount between the University’s records and the COD system.
Condition: During our testing, we noted the following:
• Inaccurate disbursement dates for one student
• Inaccurate disbursement dates and amounts for a second student
• Verification procedures not performed for two students prior to the fiscal year-end
• Verification not listed in COD for an additional two students.
Questioned Costs: None.
Context: See condition noted above.
Cause: There is only one full time employee remaining in the SFA office.
Effect: Errors could go undetected.
Repeat Finding: No. Recommendation: We recommend a secondary review be done by someone other than the SFA Director to ensure disbursements and verifications are completed accurately and timely.
Views of responsible officials: There is no disagreement with the audit finding.