Finding Text
Condition: The Center's internal tracking spreadsheet did not agree to the quarterly reporting submissions for three out of ten submissions and the Center reported nine out of ten submissions late.
Criteria: Companies are required to maintain relevant and reliable documentation related to expenditures claimed on cost reimbursement grants. Further, the funding under the Coronavirus State and Local Fiscal Recovery Funds require Workforce and Expenditure Reports to be submitted two weeks after the last day of the reporting period.
Cause: Because the client's internal tracking included payroll accruals and estimates which were amended after year end and there is improper review of the Center's internal tracking spreadsheet, the Center reported inaccurate expenditures claimed on the grant. Additionally, due to the inaccurate tracking of report dates, submission of the quarterly Workforce and Expenditure Reports were not submitted timely by the Center.
Recommendation: We recommend that the Center strengthen its review of tracking spreadsheets to ensure that accurate information is accurately reported and continue efforts to ensure future reporting submissions are filed timely.
Views of responsible officials: Management of the Center agrees with the finding. The Company's corrective action plan is included at the end of this report.