Finding Text
Finding No. 2023-001: Controls Over Student Financial Assistance Special Tests and Provisions – Enrollment Reporting (Repeated from Finding No. 2022-001)
Federal Program Name Student Financial Assistance Program
Project No. P063P210542, P063P220542, P007A221184, P033A221184
CFDA No. 84.063, 84.007, 84.033
Federal Agency U.S. Department of Education
Criteria/Specific Requirement:
CFR section 685.309 (b)(2) requires the College to notify the lender within 30 days if it discovers that a student who has received a loan did not enroll or ceased to be enrolled on at least a half time basis. The College has 60 days to notify the lender if the next scheduled roster reporting date is within 60 days of the date of determination of status change.
Condition:
During the compliance testing of “Special Tests and Provisions” requirements related to Enrollment Reporting, we noted the following exceptions:
• Two (2) students were not reported within the 60 day requirement.
Questioned Costs:
None
Context:
Of the forty (40) students tested for Enrollment Reporting purposes, two (2) students were not reported within the 60-day time frame.
Effect:
Inaccurate information may be included in the Submittal File or Enrollment Updated to NSLDS.
Cause:
A graduation date was backdated when the grade was changed from an incomplete to an A upon completion of graduation requirements by the student after the end of the term. Also, an ERP system error caused a student who had graduated in one semester and then re-enrolled full-time the next semester to be missed in the Clearinghouse enrollment reporting for the previous semester.
Recommendation:
We recommend the College establish procedures to ensure that accurate and timely information is report to NSLDS.
Management’s Response:
Management agrees with the finding.