Finding Text
FINDING No. 2023-002: Section 202 Supportive Housing for the Elderly,
ALN 14.157
Finding Resolution Status: Resolved.
Information on Universe
Population Size: Seventy-four tenants.
Sample Size Information: Ten tenants.
Identification of Repeat Finding
and Finding Reference Number:
No.
Criteria: HUD regulations require proper maintenance of tenant files
containing an apartment application that is signed and dated,
and use of the Enterprise Income Verification (EIV) within 90
days of the tenant being entered into the Tenant Rental
Assistance Certification System (TRACS).
Statement of Condition: One tenant’s application was not signed or dated, and the
initial EIV report was missing.
Cause: The old Project manager did not maintain appropriate tenant
eligibility documentation in accordance with HUD
requirements.
Effect or Potential Effect: Unable to determine date and time for the receipt of the
application for proper waiting list placement and subsequent
selection to occupy a unit. In addition, not verifying tenant
income eligibility in accordance with HUD requirements can
result in the cost of assistance and residency being
disallowed.
Auditor Non-Compliance Code: R – Section 8 Program Administration
Reporting Views of Responsible
Officials:
The Project agrees with the finding and the auditor’s
recommendations have been adopted.Recommendation: The Project should ensure all required tenant documentation
is complete and accurate and verify tenant income through
the EIV system in a timely manner.
Response Indicator: Agree.
Completion Date: 9/1/2022
Response: Reminders will be sent by compliance each month to all
managers for their EIV reports to be run for that month. Also
alerts have been set up in One Site to assist with reminders.
Applications will be checked periodically for signatures and
dates to ensure they are on the form.